View Audit, Risk and Scrutiny Committee Agenda

Date:
Thursday 21 June 2018
Time:
10:30am
Place:
Council Offices, English Street, Dumfries
Contact:
Amy Baker
Tel No:
(01387) 260033
Council Priorities:

Build the Local Economy

  • Improve the level of skills within our communities and workforce
  • Support our small and medium sized businesses to be established and grow
  • Invest in our key infrastructure
  • Provide an attractive location to do business
  • Develop a diverse economy that creates sustainable, high wage job opportunities

Provide the best start in life for all our Children

  • Ensure early intervention, in particular to keep our region's most vulnerable children safe
  • Invest in creating schools fit for the 21st century which are at the heart of our communities
  • Raise ambition and attainment, in particular to address inequalities
  • Support children to be healthy and active

Protect our most vulnerable people

  • Tackle the causes and effects of inequality and poverty
  • Help older or vulnerable people live healthy and independent lives
  • Ensure our older or vulnerable people receive the care and support they need
  • Keep our communities safe

Be an inclusive Council

  • Ensure that local people and communities are at the heart of our decision making
  • Empower our communities to make the most of their assets
  • Increase equality of opportunity

 

 

 

Dates of Meetings in 2018
10 Apr,
21 Jun,
27 Sep
ItemDescription
 
PUBLIC
1. SEDERUNT AND APOLOGIES
2. DECLARATIONS OF INTEREST
3. MINUTE OF MEETING OF 10 APRIL 2018

For approval.

4. DUNDEE CITY COUNCIL FRAUD - REPORT BY HEAD OF FINANCE AND PROCUREMENT AND BUSINESS AND TECHNOLOGY SOLUTIONS MANAGER

Members are asked to:- (1) note the facts of a recent significant fraud which occurred at Dundee City Council; (2) note that a review on the lessons for other councils to consider made by Audit Scotland in their report has been undertaken by Finance & Procurement and Business & Technology Solutions; and (3) note that the review concluded that a comprehensive and robust system of internal control which aims to prevent and detect fraud currently exists for Purchase Ledger systems and processes, and consequently, the likelihood of a similar fraud as that perpetrated at Dundee City Council occurring has been assessed as low risk.

5. LOCAL AREA NETWORK - LOCAL SCRUTINY PLAN 2018/19 - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked, having received a briefing from Audit Scotland on the Local Area Network lead, to consider the Local Scrutiny Plan 2018/19 for Dumfries and Galloway Council, as attached as an Appendix to this report.

6. DUMFRIES AND GALLOWAY DRAFT ANNUAL GOVERNANCE STATEMENT 2017/18 - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to:- (1) review the draft Annual Governance Statement for 2017/18 (Appendix) and suggest additions and amendments; (2) delegate to the Head of Legal and Democratic Services to arrange the necessary revisions to the draft Annual Governance Statement following this Committee; and (3) note that the Annual Governance Statement for 2017/18 will form part of the unaudited financial accounts presented to Full Council on 26 June 2018.
 

7. VALUATION OF THE COUNCIL ASSETS - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Members are asked to note the information provided in relation to the Council Asset Valuation Process.

8. HEALTH AND SAFETY PROGRESS REPORT - REPORT BY THE HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Members are asked to: (1) review the overall summary of performance for the Corporate Health & Safety Plan for the period 1 October 2017 to 31 March 2018 (Appendix 1); and (2) scrutinise the exception reporting at Appendix 2 which details activities that are not on target and action taken to mitigate or resolve these.

9. INTERNAL AUDIT REPORTS ISSUED IN THE SECOND QUARTER OF 2018 - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to note and comment on the internal audit reports finalised.

10. RISK MANAGEMENT UPDATE - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to: (1) note the co-ordination lead role that Internal Audit has on risk management and embedding this within the Council; (2) consider the summary of the use of risk management in the Council, prepared in response to the recommendation of the External Auditors; (3) note the Council’s Risk Management Policy has been updated and this is subject to consideration at Policy and Resources Committee on 14 June 2018; (4) subject to approval of the updated Policy, this Committee will be asked to consider the deployment of this at the September meeting; and (5) note that at the September meeting of this Committee, Members will be asked to consider the information and reporting necessary to support the exercise of its delegations.
 

11. SCRUTINY REVIEW - GROW THE LOCAL ECONOMY THROUGH THE PROCUREMENT PROCESS - FEEDBACK FROM WORKSHOP - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to:- (1) consider the evidence and information collected at the workshop held on 14 May 2018 as detailed in Appendices 1-3; and (2) agree this should be added to the evidence gathered for the ‘grow the local economy through the procurement process’ Scrutiny Review.
 

12. SCRUTINY REVIEW - IMPROVING INFORMATION SHARING DATA SHARING - FEEDBACK FROM WORKSHOPS - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to:- (1) consider the evidence and information collected at the workshops held on 14 May and 11 June 2018 as detailed in Appendices 1-5; and (2) agree this should be added to the evidence gathered for the Improving Information Data Sharing Scrutiny Review.
 

13. ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

The next meeting is scheduled for 10:30am on Thursday, 27th September 2018 in Council Offices, English Street, Dumfries

Issue Date:- 13 June 2018 at 17:05