View Policy and Resources Committee Agenda

Date:
Tuesday 4 September 2018
Time:
10:30am
Place:
Council Offices, English Street, Dumfries
Contact:
Amy baker
Tel No:
(01387) 260033
Council Priorities:

Build the Local Economy

  • Improve the level of skills within our communities and workforce
  • Support our small and medium sized businesses to be established and grow
  • Invest in our key infrastructure
  • Provide an attractive location to do business
  • Develop a diverse economy that creates sustainable, high wage job opportunities

Provide the best start in life for all our Children

  • Ensure early intervention, in particular to keep our region's most vulnerable children safe
  • Invest in creating schools fit for the 21st century which are at the heart of our communities
  • Raise ambition and attainment, in particular to address inequalities
  • Support children to be healthy and active

Protect our most vulnerable people

  • Tackle the causes and effects of inequality and poverty
  • Help older or vulnerable people live healthy and independent lives
  • Ensure our older or vulnerable people receive the care and support they need
  • Keep our communities safe

Be an inclusive Council

  • Ensure that local people and communities are at the heart of our decision making
  • Empower our communities to make the most of their assets
  • Increase equality of opportunity

 

 

 

Dates of Meetings in 2018
18 Jan,
22 Mar,
14 Jun,
4 Sep,
13 Nov
ItemDescription
 
PUBLIC
1. SEDERUNT AND APOLOGIES
2. DECLARATIONS OF INTEREST
3. MINUTE OF MEETING OF 14 JUNE 2018

For approval.

4. CONVENTION OF SCOTTISH LOCAL AUTHORITIES (COSLA) AND IMPROVEMENT SERVICE ANNUAL CONFERENCE AND EXHIBITION 11-12 OCTOBER 2018 - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to consider and agree the level of Elected Member attendance at the Convention of Scottish Local Authorities (COSLA) and Improvement Service Annual Conference and Exhibition on Thursday 11 and Friday 12 October 2018.

5. BARCLAY REVIEW CONSULTATION ON NON-DOMESTIC RATES REFORM - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to review and agree the draft response at the Appendix as the Dumfries and Galloway Council response to the Scottish Government consultation on Barclay Implementation – A consultation on non-domestic rates reform.
 

6. DRAFT DUMFRIES AND GALLOWAY BRITISH SIGN LANGUAGE PLAN (BSL) 2018-2024 - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to: (1) note that the British Sign Language (Scotland) Act 2015 requires Dumfries and Galloway Council as a listed authority (a public authority) to prepare and publish British Sign Language Plans, to be known as Authority Plans; (2) note that a draft Dumfries and Galloway British Sign Language Plan for 2018-2024 has been prepared in partnership with other local listed authorities, including Dumfries and Galloway Health Board, Dumfries and Galloway College and Police Scotland V Division (Appendix 1) to ensure there is a consistent approach to supporting this language across public agencies in the region; (3) consider and agree the draft Plan, included at Appendix 1 (which is in a format for public consultation) and note that this be subject to further local consultation during September 2018 which will enable the plan to be finalised and published prior to finalisation and publication on 24 October 2018 as required by the Scottish Government; and (4) agree that subject to any changes required to the draft Plan following consultation, the Director of Corporate Services be delegated authority to agree these with partners and to sign off the final plan and that Elected Members will be advised of these prior to the publication of the final joint Plan.

 

7. COUNCIL REVENUE BUDGET MONITORING 2018/19 FOR THE PERIOD ENDED 30 JUNE 2018 - REPORT BY THE HEAD OF FINANCE AND PROCUREMENT

Members are asked to:- (1) Note service performance against budget, and that Service Management Teams continue to implement tight spending control measures and active budget management to ensure expenditure is contained within agreed budgets; (2) Note current progress on the delivery of agreed savings, as detailed in Appendices 3 and 4, and that, based on a risk assessed estimate, a potential delivery shortfall of approximately £1.820 Million has been projected; (3) Note the estimated Change Fund balance of £1.162 Million and that, while it is anticipated that the balance will be sufficient to address further costs in relation to the delivery of 2018/19 agreed savings, there are concerns regarding the level of funding that is likely to be available to support the delivery of future savings; (4) Note that an allocation of corporate budget pressures funding of £552k has been earmarked to provide a sustainable budget for EEI for 2018/19, subject to confirmation that the EEI Committee support the request for funding; (5) Agree an allocation of corporate budget pressures funding of £270k to Corporate Services Business Technology Solutions, as detailed at section 3.9 of this report; and (6) Agree the recurring allocation of corporate budget pressures funding of £1 Million to address the projected shortfall on the Reduction in Staff Costs saving carried forward from prior financial years, in recognition of the ongoing challenges associated with delivering this saving.

8. ANNUAL TREASURY MANAGEMENT REPORT 2017/18 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to note:- (1) the contents of the Annual Treasury Management Report 2017/18 (Appendix) which covers treasury management activities for the year 2017/18 resulting in a net debt position of £224.534 Million as at 31 March 2018; (2) the transactions and debt performance during 2017/18 as detailed in section 5.0 of the Annual Treasury Management Report 2017/18 (Appendix); (3) that net interest paid in the year was £8.500 Million and expenses £0.156 Million as detailed in section 10.0 of the Annual Treasury Management Report (Appendix); and (4) that the Council was able to fulfil the quantitative and qualitative requirements for classification as an elective Professional Client under the Markets in Financial Instruments Directive II (MiFID II) as detailed in section 10.3 of the Annual Treasury Management Report (Appendix).

9. CORPORATE SERVICES BUSINESS PLAN 2018-2022 - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to: (1) agree the Corporate Services Business Plan for 2018/19 to 2022/23 included as the Appendix, and (2) agree the Corporate Services budget for 2018/19 as detailed in Appendix 3 to the Business Plan.

10. COUNCIL WIDE PERFORMANCE - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to: (1) agree the suite of Council-wide indicators attached as the Appendix, including the targets proposed, and (2) note the arrangements for performance monitoring and reporting on these as set out in paragraphs 3.4 to 3.7.
 

11. CORPORATE SERVICES - REVENUE MONITORING REPORT 2018/19 - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to note:- (1) that based on the monitoring position to the end of June, Corporate Services is projected to breakeven as reflected at Appendix 1; (2) that Corporate Services are currently progressing a range of measures to ensure the outturn for the service against budget is balanced in the current financial year; (3) progress against the delivery of the agreed savings applied to the 2018/19 Corporate Services budget are reflected at Appendix 2; and (4) the updated position in respect of the Policy Development budgets provided to Corporate Services is reflected at Appendix 3.

12. PROCUREMENT ANNUAL REPORT FOR FINANCIAL YEAR 2017/2018 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to note the consider the content of the Procurement Annual Report for financial year 2017/18 provided at the Appendix and note it shall be published.

13. COUNCIL PROCUREMENT STATEGY 2018-2020 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to: (1) approve the Council Procurement Strategy, within the Appendix; and (2) agree to receive an annual report to provide an update on progress and achievements from the Council Procurement Strategy as soon as is reasonably practical on completion of the financial year.
 

14. PROCUREMENT AND COMMISSIONING REGULAR UPDATE - FINANCIAL YEAR 2018/19, QUARTER 1 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to note the update on the Council’s procurement performance and activities during quarter 1 (1 April 2018 – 30 June 2018) of this financial year as detailed in Appendices 1 and 2 of this report.

15. CAPITAL INVESTMENT STRATEGY MONITORING 2018/19 FOR THE PERIOD ENDED 30 JUNE 2018 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to note:- Capital Programme (1) the current 10 Year Capital Investment Strategy (Appendix 1) updated to reflect current expenditure profile projections and slippage/acceleration from the previous year as detailed in Note 1 to Appendix 1; (2) the financial and physical progress against the 2018/19 capital programme for the quarter ending 30 June 18 as detailed at Appendix 2 and Appendix 3; (3) the projected overspend of £0.247 Million as per paragraph 3.9 relating to the Kirkcudbright Art Gallery project; Asset Class Updates (4) the progress updates on individual projects within the 2018/19 Property/Buildings (Other) Asset Class Capital Programme, which is projected to spend in line with the funding allocations, as reflected within Appendix 4; and (5) the progress updates on individual projects within the 2018/19 ICT/Business Systems Asset Class Capital Programme, which is projected to spend in line with the funding allocations, as reflected in Appendix 5.

16. ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

The next meeting is scheduled for 10:30am on Tuesday, 13th November 2018 in Council Offices, English Street, Dumfries

Issue Date:- 27 August 2018 at 17:40