View Policy and Resources Committee Agenda

Date:
Thursday 14 June 2018
Time:
10:30am
Place:
Council Offices, English Street, Dumfries
Contact:
Amy baker
Tel No:
(01387) 260033
Council Priorities:

Build the Local Economy

  • Improve the level of skills within our communities and workforce
  • Support our small and medium sized businesses to be established and grow
  • Invest in our key infrastructure
  • Provide an attractive location to do business
  • Develop a diverse economy that creates sustainable, high wage job opportunities

Provide the best start in life for all our Children

  • Ensure early intervention, in particular to keep our region's most vulnerable children safe
  • Invest in creating schools fit for the 21st century which are at the heart of our communities
  • Raise ambition and attainment, in particular to address inequalities
  • Support children to be healthy and active

Protect our most vulnerable people

  • Tackle the causes and effects of inequality and poverty
  • Help older or vulnerable people live healthy and independent lives
  • Ensure our older or vulnerable people receive the care and support they need
  • Keep our communities safe

Be an inclusive Council

  • Ensure that local people and communities are at the heart of our decision making
  • Empower our communities to make the most of their assets
  • Increase equality of opportunity

 

 

 

Dates of Meetings in 2018
18 Jan,
22 Mar,
14 Jun,
4 Sep,
13 Nov
ItemDescription
 
PUBLIC
1. SEDERUNT AND APOLOGIES
2. DECLARATIONS OF INTEREST
3. MINUTE OF MEETING OF 22 MARCH 2018

For approval.

4. SCOTLAND'S DIGITAL PARTICIPATION CHARTER - REPORT BY HEAD OF LIFELONG LEARNING AND WELLBEING

Members are asked to: (1) agree to our Council signing up to Scotland’s Digital Participation Charter and further committing to developing and improving digital skills for staff, Elected Members, young people and our communities; and (2) note the types of skills and opportunities which are already available for staff, young people and customers as detailed at paragraph 3.10 and in the Appendix.

5. DUMFRIES AND GALLOWAY COUNCIL RESPONSE TO THE SCOTTISH GOVERNMENT CONSULTATION ON INCREASING EMPLOYMENT OF DISABLED PEOPLE IN THE PUBLIC SECTOR - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Members are asked to consider and approve the response to the Scottish Government consultation as detailed in the Appendix in advance of the deadline 15 August 2018.

6. OCCUPATIONAL ROAD RISK POLICY - REPORT BY HEAD OF ENTERPRISING SERVICES

Members are asked to consider the Occupational Road Risk Policy (Appendix) and to approve the policy.

7. REVIEW OF OUR SUBSTANCE MISUSE POLICY - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Members are asked to consider and approve the Substance Misuse Policy (Appendix).

8. CORPORATE REVENUE OUTTURN REPORT 2017/18 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to: (1) note the service outturn positions detailed within Appendix 1; (2) agree the non-recurring application of unallocated budget pressure funding to address the identified overspend within EEI of £953k, as detailed at section 3.8; (3) agree the application of the Severe Weather Emergency Fund (£500k) and Scottish Government Severe Winter Weather Funding (£458k) to address the additional expenditure of £958k incurred as a result of the winter response; (4) agree the application of £500k corporate funding to support the re-instatement of the Severe Weather Emergency Fund, as detailed at section 3.11; (5) note that in a challenging year 85% (£12.212 Million) of agreed savings have been delivered in 2017/18 and that £2.060 Million, as detailed at section 3.15, has been met from the Change Fund in line with the approach agreed during the financial year; (6) note that Unallocated General Fund Balances as at 31 March 2018 remain at £6.825 Million equating to 2% of annual planned expenditure in line with the agreed corporate policy and budget principles agreed by Full Council; (7) note that there is currently an unallocated amount of £3.171 Million available within the Corporate Change Fund to support and enable the achievement of significant further required savings for the upcoming financial year, as detailed at Appendix 4; and (8) agree the amounts held by the Council in a number of funds for specific projects and commitments, as detailed at Appendices 5 & 6.

9. IMPLEMENTATION OF FINANCIAL CODE 11 - DEBT WRITE OFFS - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to:- (1) note and scrutinise the write-off of the following accounts which have been written off under delegated authority:- (1.1) - accounts below £10,000 for Council Tax, Non Domestic Rates, Sundry Debtors and Overpaid Housing Benefit which have been written off as detailed in paragraph 5.7; (1.2) - 3 Non Domestic Rates (NDR) and 4 Sundry Debtors accounts where the amounts being written off exceed £10,000 as listed in Appendix 2; and (1.3) - the % of debts written off against net collectable as noted in Appendix 3.

10. CORPORATE SERVICES REVENUE BUDGET OUTTURN 2017-18 - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to:- (1) note the final outturn for Corporate Services as detailed at Appendix 1 resulting in an underspend of £79k for financial year 2017-18; (2) note the full delivery of the agreed savings applied to the 2017-18 Corporate Services budget as detailed at Appendix 2; (3) note utilisation of policy development allocations provided to Corporate Services for the financial year 2017-18 at Appendix 3; and (4) agree to the transfer of £79k to Service Reserves, £68k of which is ring fenced funding for Individual Electoral Registration and the remaining £11k to Efficiency Programs to support business process improvements and future savings.

11. DIRECTORS END OF YEAR ASSESSMENT OF CORPORATE SERVICES BUSINESS PLAN PERFORMANCE 2017/18 - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to:- (1) review the overall summary for the end of year performance for the Corporate Services Directorate Business Plan for the period 1 April 2017 to 31 March 2018 (Appendix 1); (2) scrutinise the exception reporting and consider whether the actions proposed are adequate to improve performance and enable future monitoring of areas which have not met the target; in Appendices 2 and 3; and (3) note that any amendments or developments requested as a result of Committee scrutiny of this performance information will be incorporated into the new Corporate Services 2018-23 Business Plan which will be presented for member consideration in September 2018.

12. CONTRACT AND SUPPLIER MANAGEMENT STRATEGY - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to approve the Contract and Supplier Management Strategy which is provided within Appendix 1 of this report.

13. CIVIC GOVERNMENT (SCOTLAND) ACT 1982 (1982 ACT) SECTIONS 17 AND 18A TAXI LICENSING: REVIEW OF MAXIMUM FARE STRUCTURE - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to:- (1) consider and agree whether they wish to make amendments to the existing Maximum Fare Structure detailed at the Appendix to this report by addressing the questions in bold italics in the Appendix; (2) agree to adopt a new Maximum Fare Structure; and (3) agree that the new Maximum Fare Structure will take effect from 1 September 2018 (subject to no representations being received following publication of the Structure as detailed in paragraph 3.13 below).

 

14. CIVIC GOVERNMENT (SCOTLAND) ACT 1982 (1982 ACT) SCHEDULE 1, PARAGRAPH 16A ELECTRONIC COMMUNICATIONS - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to:- (1) agree the intention to accept, by electronic communications, applications for the grant or renewal of a licence; objections or representations and notifications of a change to a licence; (2) agree the intention to use electronic communications to provide notices and reasons; and (3) note that application forms/site notices will be amended to reflect this new change in policy.

15. DUMFRIES AND GALLOWAY DRAFT ANNUAL GOVERNANCE STATEMENT 2017/18 - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to:- (1) review the draft Annual Governance Statement for 2017/18 (Appendix) and suggest additions and amendments; (2) delegate to the Head of Legal and Democratic Services to arrange the necessary revisions to the draft Annual Governance Statement following this Committee; and (3) note that the Annual Governance Statement for 2017/18 will form part of the unaudited financial accounts presented to Full Council on 26 June 2018.

 

16. CORPORATE ANTI-FRAUD AND ANTI-CORRUPTION POLICY STATEMENT AND STRATEGY - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to approve the Anti-Fraud and Anti-Corruption Policy Statement and Strategy (Appendix 1).

17. RISK MANAGEMENT FRAMEWORK - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to:- (1) review and approve the updated Risk Management Policy Statement as detailed at Appendix 1, reflecting changes summarised at paragraph 3.5.1; (2) review and approve the updated Risk Management Strategy as detailed at Appendix 2, reflecting changes summarised at paragraph 3.5.2, which together with the Policy Statement form the Risk Management Framework; and (3) note the Action Plan developed intended to improve understanding on risk management across the Council as detailed at Appendix 3.
 

18. GENERAL DATA PROTECTION REGULATIONS (GDPR) UPDATE - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to consider the work the Council has undertaken to prepare and ensure compliance with the General Data Protection Regulation, which came into effect on 25 May 2018, and to strengthen our core data protection arrangements.

19. CORPORATE CAPITAL INVESTMENT STRATEGY - FINAL OUTTURN 2017/18 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to note :- Overall Programme (1) net Capital Spending in 2017/18 of £73.013 Million (Appendix 1), which reflects the utilisation of 97.2% of the agreed funding available; (2) net Capital Receipts of £0.384 Million as detailed in Appendix 2; with a further £116k of surplus receipts generated in previous years applied to meet the £500k receipts target as explained at paragraph 3.10 of this report; Asset Class Programme (3) the progress updates on individual projects within the 2017/18 Property/Buildings (Other) Asset Class Capital Programme reflecting the acceleration of works to the value of £131k, as reflected in Appendix 4; and (4) the progress updates on individual projects within the 2017/18 ICT/Business Systems Asset Class Programme reflecting the acceleration of works to the value of
£363k, as reflected in Appendix 5.

20. PROPERTY/BUILDINGS (OTHER) AND ICT BUSINESS SYSTEMS ASSET CLASS CAPITAL PROGRAMMES 2018/19-2020/21 - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to agree:- (1) the funding allocations within the Property/Buildings (Other) Asset Class Capital Programme for 2018/19 to 2020/21 as set out in Appendix 1; and (2) the funding allocations within the ICT/Business Asset Class Programme for 2018/19 to 2020/21 as set out in Appendix 2.
 

21. PROPOSED COMMUNITY ASSET TRANSFER: PLOT OF LAND, CLOSEBURN - REPORT BY DIRECTOR COMMUNITIES

Members are asked to: (1) consider the Nith Valley Leaf Trust (NVLT) Business Plan at Appendix 2 for the proposed Community Asset Transfer of land at Castle Crescent, Closeburn, as detailed in Appendix 1; (2) note the recommendation of Nithsdale Area Committee as detailed in paragraph 3.7; and (3) agree to the Community Asset Transfer of the land detailed in Appendix 1, for the sum of £15,000 as proposed by Nith Valley Leaf Trust.
 

22. FORMER POLICE STATION, BUCCLEUCH SQUARE, LANGHOLM - PROPOSED COMMUNITY ASSET TRANSFER - REPORT BY DIRECTOR COMMUNITIES

Members are asked to:- (1) consider the Eskdale Foundation’s Business Plan, as detailed in Appendix 1, for the community asset transfer of the Former Police Station, Buccleuch Square, Langholm; (2) note and consider the recommendations of Annandale and Eskdale Area Committee in relation to the proposal as set out in paragraphs 3.15 and 3.16; and (3) in recognition of the social and economic benefits of the project to the area, agree to transfer the Former Police Station, Buccleuch Square, Langholm to the Eskdale Foundation for the nominal sum of £1, with the condition that if the Foundation does not have the required capital funding in place for the project by 30 November 2018 and the property transfer has already been effected then the Foundation will reconvey the property to the Council for the nominal sum of £1.


 

23. ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

The next meeting is scheduled for 10:30am on Tuesday, 4th September 2018 in Council Offices, English Street, Dumfries

Issue Date:- 06 June 2018 at 16:42