View Dumfries and Galloway Council Agenda

Date:
Tuesday 25 September 2018
Time:
10:45am
Place:
Council Offices, English Street, Dumfries (Reports)
Contact:
Fiona Brown
Tel No:
(01387) 260031
Council Priorities:

Build the Local Economy

  • Improve the level of skills within our communities and workforce
  • Support our small and medium sized businesses to be established and grow
  • Invest in our key infrastructure
  • Provide an attractive location to do business
  • Develop a diverse economy that creates sustainable, high wage job opportunities

Provide the best start in life for all our Children

  • Ensure early intervention, in particular to keep our region's most vulnerable children safe
  • Invest in creating schools fit for the 21st century which are at the heart of our communities
  • Raise ambition and attainment, in particular to address inequalities
  • Support children to be healthy and active

Protect our most vulnerable people

  • Tackle the causes and effects of inequality and poverty
  • Help older or vulnerable people live healthy and independent lives
  • Ensure our older or vulnerable people receive the care and support they need
  • Keep our communities safe

Be an inclusive Council

  • Ensure that local people and communities are at the heart of our decision making
  • Empower our communities to make the most of their assets
  • Increase equality of opportunity

 

 

 

Dates of Meetings in 2018
18 Jan,
27 Feb,
29 Mar,
29 Mar,
30 Apr,
26 Jun,
26 Jun,
3 Sep,
25 Sep,
25 Sep,
25 Sep,
13 Dec
ItemDescription
 
PUBLIC
1. SEDERUNT AND APOLOGIES
2. DECLARATIONS OF INTEREST
3. MINUTE OF MEETING OF 26 JUNE 2018
4. MINUTE OF MEETING OF 3 SEPTEMBER 2018
5. CHILDREN'S SERVICES PLAN - JOINT ANNUAL REPORT 2018 - REPORT BY ACTING DIRECTOR CHILDREN YOUNG PEOPLE AND LIFELONG LEARNING

Members are asked to note the progress made with the implementation of the Children’s Services Plan as detailed in Appendix 1.

6. CORPORATE PARENTING DUTIES - REPORT BY CHIEF SOCIAL WORK OFFICER

Members are asked to: (1) receive a presentation from care experienced young people on the experiences of looked after young people and children; and (2) note and discuss their Corporate Parenting duties to looked after children
 

7. INTEGRATION JOINT BOARD ANNUAL PERFORMANCE REPORT - REPORT BY CHIEF EXECUTIVE

Members are asked to: (1) note the Integration Joint Board 2017/18 Annual Performance Report, 1 April 2017 to 31 March 2018 which was approved at the Board meeting on 26 July 2018 (Appendix 1); (2) note that the Annual Performance Report was published on 30 July 2018 in accordance with the Public Bodies (Joint Working) (Scotland) Act 2014 and related national guidance; (3) note that to ensure transparency and accountability, there will be a public event on 1st November 2018 from 9.30am at the Creebridge House Hotel, Newton Stewart, DG8 6NP to review the Integration Joint Board’s progress against the Scottish Government’s nine National Health and Wellbeing Outcomes in 2016-17 and that the Annual Performance Report will provide the basis for the review; and (4) in advance of the public review, and in line with the Council’s Standing Orders, review delivery of the Dumfries and Galloway Health and Social Care Strategic Plan, as outlined in the Annual Performance Report (Appendix 1) and abbreviated handout (Appendix 2), in relation to functions delegated by the Local Authority within the Integration Scheme between NHS Dumfries and Galloway and Dumfries and Galloway Council (Appendix 3).
 

8. ANNUAL TREASURY MANAGEMENT REPORT 2017/18 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Members are asked to note:- (1) the contents of the Annual Treasury Management Report 2017/18 (Appendix) which covers treasury management activities for the year 2017/18 resulting in a net debt position of £224.534 Million as at 31 March 2018;  (2) the transactions and debt performance during 2017/18 as detailed in section 5.0 of the Annual Treasury Management Report 2017/18 (Appendix); (3) that net interest paid in the year was £8.500 Million and expenses £0.156 Million as detailed in section 10.0 of the Annual Treasury Management Report (Appendix); and (4) that the Council was able to fulfil the quantitative and qualitative requirements for classification as an elective Professional Client under the Markets in Financial Instruments Directive II (MiFID II) as detailed in section 10.3 of the Annual Treasury Management Report (Appendix).
 

9. NORTH WEST COMMUNITY CAMPUS - REPORT BY ACTING DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Members are asked to note the contents of the paper

10. DGONE - UPDATE - REPORT BY CHIEF EXECUTIVE

Members are asked to:- (1) agree that Front of House External and Internal design proposals are to be implemented as detailed in paragraph 4.3; (2) note that due to diligent and robust cost management of the project a works contingency budget of circa £376K remains available to deal with any further unforeseen items as detailed in paragraph 4.5; (3) note the construction completion date has been further improved with a six weeks betterment from reported to Full Council in June 2018 as detailed in paragraph 4.9; and (4) consider and agree the preferred Car Parking Management option to be implemented as detailed in paragraph 4.17.
 

11. PROGRESS IN RESPONDING TO THE INDEPENDENT INQUIRY RECOMMENDATIONS - REPORT BY CHIEF EXECUTIVE

Members are asked to note the update on progress on the agreed response plan to address the Inquiry recommendations within the Appendix.

12. MODERNISING THE COUNCIL - TRANSFORMATION PROGRAMME UPDATE - REPORT BY CHIEF EXECUTIVE

Members are asked to:(1) note the update on progress on the Transformation Programme, and associated activity set out at Appendix 1 and summarised at section 3.5; (2) agree that the outline proposals from the Transformation Programme set out at Appendix 2 are the proposals to be developed and refined with service users, staff, partners and public through planned engagement between October and December 2018; (3) agree the detailed participation and engagement programme for the Transformation Programme included at Appendix 3, and (4) agree the alignment of the budget development process with the agreed Transformation Programme timelines, as set out in Appendix 4.

13. EVENTS CHAMPION - ANNUAL REPORT 2017/18 - REPORT BY DIRECTOR COMMUNITIES

Members are asked to consider the activities undertaken by the Events Champion as outlined in the Appendix

14. NOTICE OF MOTION -SINGLE USE PLASTICS REDUCTION STRATEGY - REPORT BY DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE

Members are asked to:(1) agree to withdrawn delegation from the Economy, Environment and Infrastructure Committee and Policy and Resources Committee; (2) dependent on the decision at 2.1, consider the terms of the Notice of Motion proposed by Councillor Katie Hagmann and seconded by Councillor Andrew Wood as set out in Appendix 1; and (3) review and agree the approaches to phase out single use plastics from Dumfries and Galloway Council sites and schools as set out within the Strategy provided at Appendix 2
 

15. NOTICE OF MOTION -SUPPORT FOR THE POPPYSCOTLAND ‘COUNT THEM IN’ CAMPAIGN FOR THE 2021 CENSUS - REPORT BY DIRECTOR COMMUNITIES

Members are asked to consider the terms of the Notice of Motion proposed by Councillor Archie Dryburgh and seconded by Councillor John Campbell as set out in the Appendix

16. NOTICE OF MOTION - CONSTRUCTION CHARTER - REPORT BY DIRECTOR CORPORATE SERVICES

Members are asked to: (1)  withdraw delegation from the Policy and Resources Committee; (2) consider the terms of the Notice of Motion proposed by Councillor Andrew Wood and seconded by Councillor Archie Dryburgh as set out in the Appendix;  (3) note Dumfries and Galloway Council’s intention to develop a Construction Charter as appropriate for Dumfries and Galloway Council and note that this Charter shall be presented to Policy and Resources Committee for approval
 

17. NOTICE OF MOTION - CLOSURE OF VISIT CENTRES BY VISIT SCOTLAND - REPORT BY DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE

Members are asked to:- (1) agree to withdraw delegation from Economy. Environment and Infrastructure Committee; and (2) dependent upon the decision at 2.1, consider the terms of the Notice of Motion proposed by Councillor Ros Surtees and seconded by Councillor Tommy Sloan as set out in the Appendix
 

18. NOTICE OF MOTION -WHITESANDS PROJECT (FLOOD PROTECTION SCHEME AND PUBLIC REALM IMPROVEMENTS) - PUBLIC LOCAL INQUIRY - REPORT BY DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE

Members are asked to: (1) agree to withdraw delegation from the Economy, Environment and Infrastructure Committee; (2) dependant on the decision at 2.1, consider the terms of the Notice of Motion proposed by Councillor Malcolm Johnstone and seconded by Councillor Ian Carruthers as set out in Appendix 1; (3) note the background to decisions taken by the Economy, Environment and Infrastructure Committee and Full Council with respect to the delivery of the Whitesands Project; (4) note that the Council decisions in relation to the Whitesands Flood Protection Scheme and the procedure adopted have been (and require to be) in accordance with the statutory requirements of the Flood Risk Management (Scotland) Act 2010. What is proposed by the Motion does not meet the requirements of the Flood Risk Management (Scotland) Act 2010 or the Council's statutory duties in terms of the Act; (5) note that the Council has complied with the requirements of the Act in the decision making process undertaken in relation to Whitesands to date. In accordance with the procedures set out by the Act a Preliminary Decision was made by Full Council on 27 June 2017. The Preliminary Decision followed a process that has involved that extensive engagement and consultation with all stakeholders since the decision by the Planning, Housing and Environment Services Committee on 13 December 2011 to progress a scheme; (6) note that the procedure set out in the Act requires that following such a Preliminary Decision the Scheme must be referred to the Scottish Ministers and, in the circumstances that apply here the requirement of the Act is that the Scottish Ministers must hold a public local inquiry; (7) note the delivery of the Public Local Inquiry and subsequent recommendations accordingly lie with the Reporters appointed by the Scottish Ministers and that the legislation does not provide a process or procedure for the Council's reconsideration of the Preliminary Decision. The procedure requires that the Scottish Ministers must now undertake a public local inquiry; (8) agree that the Public Local Inquiry will offer the most suitable forum to fully examine the facts of the scheme, the grounds of objection and the alternative proposals; and (9) note that decisions taken by the Council in relation to flood risk management matters require to be taken in accordance with the statutory duties set out in the Act

 

19. MINUTES FOR APPROVAL/NOTING
20. ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION
21. LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Consider adoption of a resolution to exclude the public from the meeting in terms of Section 50A (4) Paragraphs 6, 9 and 12 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973
 

 
EXEMPT
22. BORDERLANDS INCLUSIVE GROWTH DEAL - REPORT BY CHIEF EXECUTIVE

Members are asked to consider the contents of the report (Circulated seperately to Members)

23. LAND DISPOSAL - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Members are asked to consider the contents of the report (Circulated seperately to Members)

The next meeting is scheduled for 10:30am on Thursday, 13th December 2018 in Council Offices, English Street, Dumfries

Issue Date:- 18 September 2018 at 12:17