Wigtown Area Committee (Business) Minutes

Date:
Wednesday 29 November 2017
Time:
10:00am
Place:
Council Chambers, Stranraer

Attendance Details

Members:
Tommy Sloan (Chairman) - Stranraer and the Rhins
Katie Hagmann (Vice-Chairman) - Mid Galloway and Wigtown West
Andrew Giusti - Stranraer and the Rhins
David Inglis - Mid Galloway and Wigtown West
Jim McColm - Mid Galloway and Wigtown West
Graham Nicol - Mid Galloway and Wigtown West
Willie Scobie - Stranraer and the Rhins
Ros Surtees - Stranraer and the Rhins
Officials:
Jamie Ferguson - Lead Officer
Claire Rogerson - Governance Officer
Barbara Aitken - Locality Social Work Manager
Jan Faulkner - Head of Economic Development
Ingrid Gemmell - Ward Manager, Communities
Richard Grieveson - Head of Lifelong Learning and Wellbeing
Kerry Martin - Economic Development Officer
Sarah McGarva - Locality Social Work Manager
Jason Syers - Service Manager Strategic Projects
In attendance:
Mark Hollis - Chief Inspector
June Watters - Health and Social Care Locality Manager, National Health Board (NHS)

Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

8 Members present.

 
2 DECLARATIONS OF INTEREST

NONE declared.

 
3 MINUTE OF MEETING OF 13 SEPTEMBER 2017

Decision

 

APPROVED.

 
4 MINUTE OF MEETING OF 11 OCTOBER 2017

Decision

 

APPROVED.

 
5 WHITHORN AND WIGTOWN COMMON GOOD FUNDS SUB-COMMITTEE - MINUTE OF MEETING OF 9 OCTOBER 2017

Decision

 

APPROVED.

 
6 CONSULTATION ON THE DRAFT DUMFRIES AND GALLOWAY LOCAL POLICING PLAN 2017-2020 - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES.

Decision

 

6.1     AGREED to provide the following comments on the draft Dumfries and Galloway Local Policing Plan 2017 - 2020 to be included in the draft response to be considered by Dumfries and Galloway Council on 12 December 2017:-

  • Stronger emphasis should be given to the recruitment opportunities - in relation to the additional posts being recruited in Dumfries and Galloway, the word "trying" to be deleted;
  • Improving Hate Crime Reporting with Protected Characteristics Groups, including those with disabilities, should be a priority;
  • Liaison Officers being recruited should have capacity to be proactive and preventative not just reactive and should be trained accordingly;
  • DGVost - Members are impressed by this system but would like it mentioned about the good work done by Community Councils and Community Resilience Teams; and
  • Community Engagement was welcomed and hoped that this was not confined to Dumfries and Galloway but reflected across Police Scotland

6.2     FURTHER AGREED to request information on the following from Police Scotland:-

  • Police Surgeries - Members would like to receive more detailed information on when and where these are organised;
  • Have Your Say - information on the number of surveys;
  • that feedback to local elected Members should be given on Police roles and responsibilities in relation to Anti Social Behaviour and Dog Fouling and further that consideration be given to inclusion on these issues in the Area Policing Plan.
 
7 DIRECTOR'S END OF YEAR ASSESSMENT OF THE CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING DIRECTORATE BUSINESS PLAN PERFORMANCE - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING.

Decision

 

7.1     REVIEWED the overall summary of performance for CYPLL outlined in Appendix 1 in the report;

7.2     SCRUTINISED the exception reporting in Appendix 3 in the report and AGREED that the actions proposed were adequate to improve performance and future monitoring of areas which had not met the target;

NOTED

7.3     the examples of good performance as detailed at Appendix 2; 

7.4     the Attainment Summary 2016/2017 as set out in Appendix 4;

7.5     the literacy and numeracy summary 2016/2017 as set out in Appendix 5;

7.6     the detail of School Inspections carried out by Education Scotland at Appendix 6;

7.7     the performance summary for Lifelong Learning and Wellbeing at Appendix 7; and

7.8     AGREED to recommend to the Children, Young People and Lifelong Learning Committee that consideration be given to the following:-

  • future reports include at least the previous year's data for comparison and scrutiny in the future and also that Active Schools feedback from service users who identify as having a disabilities be included in future reports; and
  • Improving Attainment for All should be recorded by child rather than just by year/age and include disadvantaged/ children with disabilities to ensure that proper scrutiny was given to raising attainment for the individual.
Director Education Services
8 HEALTH AND SOCIAL CARE - PERFORMANCE MANAGEMENT - REPORTING FOR AREA COMMITTEE BUSINESS MEETINGS - REPORT BY HEAD OF SOCIAL WORK.

Decision

 

8.1     SCRUTINISED the overall summary of performance outlined in Appendix;

8.2     AGREED that the actions proposed were adequate to improve performance against the 9 National Health and Wellbeing Outcomes and the commitments of the Locality Plan; the future monitoring of areas which had not met the target or aims; and recognised the areas of good practice/high performance where the target or aims had been exceeded; and

8.3     REQUESTED that consideration was given by the Integration Joint Board to providing information on the following issues:-

  • Galloway Community Hospital - Recruitment issues, Ward Closures and A&E Closures - improving communication with elected members, communities and public to keep them up to date with issues locally;
  • Newton Stewart Hospital - Issues relating to bed blocking issue due to insufficient care at home  - details of Care available in Wigtown Area and if it meets demand; and
  • Respite Care for Dementia patients - information on new approach to providing respite care including information on usage of the three beds that had been withdrawn, its impact on families and evidence of how the new contract meets the demand for the area and information on how the one bed is now utilised.
 
9 STRANRAER WATERFRONT PROGRESS REPORT - REPORT BY DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE.

PROCEDURE - The Head of Economic Development tabled an update report for Members on all the projects (Appendix 1 to the minute).

Decision

NOTED
9.1     the delivery of all the Waterfront projects contained within the overall programme covered by sections 3.3 to 3.8 of the report FURTHER NOTING that the verbal update from the consultant indicated at 3.5 of the report had been unable to be provided;
9.2     the current position regarding progress on completing the over water and over land investigation works and the estimated timescale for the completion of this work and finalising the negotiations with the McKinney Group as detailed at 3.10- 3.11 of the report;
9.3     the expiry of the Exclusivity Agreement with the McKinney Group as detailed at 3:10 of the report;
9.4     the new approach of regular communication and working across the Council, with the Area Committees and the Community as a whole in order to deliver Strategic projects in Stranraer in section 4 of the report;
AGREED
9.5     to receive a report clearly setting out the timelines, activity and budgets providng a detailed breakdown of the work to date for the Stranraer Waterfront Project; and
9.6     to receive quarterly update reports to this Committee for scrutiny on this major strategic project in Stranraer to include budget information, timelines and targets including boatlift and slipway project information and all other Stranraer project information progress including the George Hotel, Stranraer.

Service Manager Strategic Projects, Head of Economic Development, Head of Economic Development
10 WIGTOWN AREA COMMITTEE DISCRETIONARY BUDGET - WIGTOWN AREA CRITERIA 2018/19 - REPORT BY DIRECTOR COMMUNITIES.

Decision

AGREED
10.1     the Wigtown Area Committee Discretionary Grant Budget Criteria and Eligibility for 2018/19 as amended in Appendix 2 to the minute;

10.2     the ring-fencing proposals as amended at Appendix 3 to the minute; and
10.3     NOTED the associated issue of decision making as set out in paragraphs 3.7-3.10 in the report.

Ward manager Dee and Glenkens
11 WIGTOWN AREA COMMITTEE - APPOINTMENTS OF OUTSIDE BODIES - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

NOTED

11.1     that Andrew Giusti would be a Director representative on the Enterprise Trust (previously known as the Wigtown Rural Development Company WRDC Limited) as detailed at paragraph 3.1.4 of the report;

11.2     that Wigtownshire Women’s Aid had confirmed that one Elected Member representative was sufficient rather than appointing a Member from outwith the Wigtown area as local knowledge was so important as detailed at paragraph 3.2.4 of the report,

11.3     the update provided by the South of Scotland Forestry Forum in that no nomination from Dumfries and Galloway Council was required at this time as detailed at paragraph 3.3.2 - 3.3.3;

11.4     AGREED that the Chairman would write to the South of Scotland Forestry Forum expressing the committee’s disappointment at having no democratic input into the forum and hoped that under the Scottish Government Review that public accountability would be reinstated, thereby improving communications with the public and communities.

Committee Administrator - Wigtown

12 WIGTOWN AREA COMMITTEE - FORWARD BUSINESS - REPORT BY DIRECTOR COMMUNITIES

Decision

 

NOTED the planned Committee reports and briefings and events for Wigtown Area Committee as detailed in the Appendix to the report.

Committee Administrator - Wigtown

13 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.

 

Action Details

ItemDetail
11 Action by Committee Administrator - Wigtown - All appointments confirmed with outside bodies on 12/12/17.
Chairman to write to South of Scotland Forestry Forum. - drafted - to be agreed.
12 Action by Committee Administrator - Wigtown - Completed.