Wigtown Area Committee (Business) Minutes

Date:
Wednesday 13 September 2017
Time:
10:00am
Place:
Council Chambers, Stranraer

Attendance Details

Members:
Tommy Sloan (Chairman) - Stranraer and the Rhins
Katie Hagmann (Vice-Chairman) - Mid Galloway and Wigtown West
Andrew Giusti - Stranraer and the Rhins
David Inglis - Mid Galloway and Wigtown West
Jim McColm - Mid Galloway and Wigtown West
Graham Nicol - Mid Galloway and Wigtown West
Willie Scobie - Stranraer and the Rhins
Ros Surtees - Stranraer and the Rhins
Officials:
Jamie Ferguson - Lead Officer
Claire Rogerson - Governance Officer
Nik Lane - Let Property Officer, Corporate Services
Diane McColm - Senior Community Safety Officer, Communities
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

8 Members present.

 
2 DECLARATIONS OF INTEREST

Decision

 

Katie Hagmann declared an interest in Item 6 Land at Car Park, North Street, Glenluce by virtue of having had discussions with Old Luce Community Council regarding this matter but determined that her interest was such that she would not leave the meeting for this item.

 
3 MINUTE OF MEETING OF 12 JULY 2017

Decision

 

APPROVED, subject to an amendment at item 8.1 to read:-
"REQUESTED information as a Committee report on the following issues..."

Committee Administrator - Wigtown

4 WIGTOWN COMMUNITY SAFETY FUND - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

PROCEDURE - The committee were advised of an update to the report in relation to the applications for Dumfries and Galloway Blood Bikes and Dumfries and Galloway Council Youth Service being that all the other area committees had now awarded similar funding to that outlined in the report.

 

Decision

NOTED
4.1     the funding available for disbursement as detailed at paragraph 3.4 of the report;
4.2     the criteria agreed for the Community Safety Fund detailed in Appendix 1 of the report; and
4.3     AGREED the funding applications detailed in Appendix 2 and make awards:-

  • Dumfries and Galloway Blood Bikes : Advanced Driving Courses and Protective Clothing/Helmets - Award of £1,709.98;
  • Dumfries and Galloway Council Youth Work Service (CYPLL) : Safer Young Drivers Roadshows - Award of £1,850; and
  • Royal Burgh of Wigtown and District Community Council : Community Resilience Equipment - Award of £495.
 
5 WIGTOWN AREA COMMITTEE DISCRETIONARY GRANT BUDGET 2017-18 - REPORT BY DIRECTOR COMMUNITIES.

DECLARATION OF INTEREST - Katie Hagmann declared an interest in this item in relation to the application from Galloway Music Festival by virtue of her son having attended this event but determined due to the scale of the festival and the large number of pupils that will have attended events that her interest was such that she would not leave the meeting for consideration of this item.


Decision

NOTED
5.1     the funding available for disbursement in 2017/18 by this committee as detailed in paragraphs 3.1 to 3.4 of the report;
5.2     the Wigtown Area Committee Discretionary Grant Criteria contained in Appendix 1 to the report;
5.3     AGREED having considered the scored applications contained in Appendix 2 of the report and the Scoring Panel’s recommendations to award the grants as follows:- 

  • W029 - Galloway Music Festival - Awarded £1,000 due to this event promoting the establishment of Wigtownshire as the Festival Area for Scotland; particularly given that the promoting of the area as a festival had previously been highlighted as a priority by Members of this Committee; and also due to the accessibility of the festival for every child;
  • W030 - Newton Stewart and District Music Club - Awarded £500 due to the importance of music education in raising the aspirations of children; and
  • W031 - Wigtownshire Family Support Group - Award of £5,000;

5.4     REQUESTED a report to review the processes for Discretionary Grant applications including the Scoring mechanisms and the process for determining ring fenced priorities.

Community Planning and Engagement Manager
6 LAND AT CAR PARK, NORTH STREET, GLENLUCE - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT HUMAN RESOURCES AND ASSETS.

PROCEDURE - The Governance Officer advised the Chairman that Standing Orders did not provide for the public to speak to the Committee at a Business Meeting of the Area Committee. The Chairman determined that he would use his discretion as chair and allowed Mr Fred Murray, Old Luce Community Council to speak to the committee in relation to the following item.

Decision

DEFERRED to allow consultation and discussions regarding the sale of the land and the proposed Community Asset Transfer to the Community to be undertaken and reflected in the report back.

Let Property Officer
7 LAND AT LOW CURGHIE, DRUMMORE - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT HUMAN RESOURCES AND ASSETS.

Decision

 

DEFERRED and REQUESTED that the Community Engagement and Planning Manager engage with the Community Council to ascertain if there is any community interest in this land and to report back.

Community Planning and Engagement Manager, Let Property Officer
8 DISCRETIONARY GRANT BUDGET PERFORMANCE MONITORING 2016/17 - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

NOTED

8.1      the performance monitoring information from applications who received Wigtown Area Committee Discretionary Grant Funding in 2016/17 as detailed at Appendix 2 and summarised in paragraph 3.8 of the report;

8.2      the total investment of £183,258 towards projects in the Wigtown area during the 2016/17 financial year; and

8.3      REQUESTED further detail on the "£2,268.54 Administration, Hall Hire, Fees and other associated costs" used from the committee’s grant award of £10,557.23 to the Sports Council.

Community Planning and Engagement Manager
9 WIGTOWN AREA COMMITTEE - APPOINTMENTS TO OUTSIDE BODIES - REPORT BY DIRECTOR COMMUNITIES.

PROCEDURE - The Committee were advised following the decision taken by this committee on 12 July 2017 that further information was being sought in relation to the Council’s representation on the South of Scotland Forestry Forum and the organisation’s constitution.


Decision

9.1     DEFERRED consideration of the Council representative on the WRDC Enterprise Trust as detailed at paragraph 4.1 of the report and REQUESTED  further information in relation to the change to their constitution for a Dumfries and Galloway Council representative from a Director to an observer;
AGREED
9.2      that Katie Hagmann would remain as the one female representative to the Wigtownshire Women’s Aid as a Director from this committee and REQUESTED that clarification be sought from the organisation if another Member of the Council, not on this Area Committee, could be appointed as the second female representative; and
9.3      to appoint Katie Hagmann as the Council's representative to sit on the Board of Trustees of the King George V Playing Fields, Creetown as detailed at paragraph 4.3 in the report.
 

Directorate Business Manager - Serena, Committee Administrator - Wigtown

10 WIGTOWN AREA COMMITTEE - FORWARD BUSINESS PLAN - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

NOTED

10.1     the planned Committee reports and briefings and events for Wigtown Area Committee as detailed in the Appendix to the report;
10.2     the information provided by the Chairman that the Director, Economy, Environment and Infrastructure would be providing the Chair and Vice Chair with a monthly briefing on the Waterfront project in Stranraer which would include beach cleaning and regeneration of Stranraer;
AGREED
10.3     to invite the Locality Manager and the Chief Officer of the Dumfries and Galloway Integration Joint Board to attend a meeting of this committee, with a view to this committee considering and scrutinising the Health and Social Care Performance Report for the Wigtown Area Locality Plan at the next meeting, or as soon as possible thereafter; and
10.4     to request further information in relation to the action taken following the Committee's request for a report at their Community meeting on 28 February 2017 on the issues associated with the A75/A77.
 

Committee Administrator - Wigtown, Community Planning and Engagement Manager

11 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.

 

PROCEDURE - In relation to the decision taken at the meeting on 14 June 2017, at 7.9 of the minute, David Inglis confirmed his agreement to accept the appointment as a governor of the Wigtownshire Educational Trust, having not been present at that meeting.

 

Action Details

ItemDetail
3 Action by Committee Administrator - Wigtown - The Minutes was changed to comply.
9 Action by Committee Administrator - Wigtown - Further reports submitted to meeting on 29 November 2017
10 Action by Committee Administrator - Wigtown - Re 10.3 - the Locality Manager attended with the HSC Performance Report to the meeting on 29 November 2017.
Re 10.4 - re the Lobbying for A75/A77 - to be included in future EEI Performance Report