Wigtown Area Committee (Business) Minutes

Date:
Wednesday 8 March 2017
Time:
10.00am
Place:
Ashwood House, Sun Street, Stranraer

Attendance Details

Members:
Marion McCutcheon (Chairman) - Stranraer and North Rhins
Jim McColm (Vice-Chairman) - Mid Galloway
Iain Dick - Stranraer and North Rhins
Grahame Forster - Wigtown West
Alistair Geddes - Mid Galloway
Jim McClung - Wigtown West
Graham Nicol - Mid Galloway
Willie Scobie - Stranraer and North Rhins
Roberta Tuckfield - Wigtown West
Officials:
Stephen Jack - Lead Officer
Claire Rogerson - Governance Officer
Calum Edgar - Team Leader Street Lighting
Jamie Ferguson - Community Development and Empowerment Manager
Ingrid Gemmell - Ward Manager
Donna Hoodless - Community Development Worker
James McLeod - Infrastructure Manager
Kerry Monteith - Ward Worker




In attendance:
June Watters - Locality Manager Wigtown - NHS Dumfries and Galloway
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

9 Members present.

 

PROCEDURE - The Chairman intimated that she intended to take item 6 Wigtown Area Committee - Area Discretionary Budget 2017/18 - Applications For Funding as an urgent item of business

ADJOURNMENT OF MEETING - the meeting adjourned at 10.10am to allow Members to read the report in order to consider any implications for item 2 Declarations of Interest. The meeting reconvened at 10.20am - 9 Members present.

 

Decision

 

1.1 AGREED not to consider the item 6 Wigtown Area Committee - Area Discretionary Budget 2017/18 - Applications For Funding 2017/18 at today’s meeting; and

 

1.2 REQUESTED that an additional meeting be arranged to consider this report. FURTHER REQUESTED that consideration be given by the Proper Officer for this meeting be scheduled following the meeting of Stranraer Common Good Fund Sub Committee noting that the scheduled meeting for the sub committee may require to be rearranged.
 

2 DECLARATIONS OF INTEREST

Alistair Geddes declared an interest in Item 9: Whithorn New Town Hall, Whithorn - Proposed Community Asset Transfer by virtue of the fact that he was a member of the All Roads Lead to Whithorn Charitable Trust for many years and determined that his interest was such that he would leave the meeting during discussion of this item.

3 MINUTE OF MEETING OF 8 FEBRUARY 2017

Decision

 

APPROVED.

4 DIRECTOR'S SIX MONTHLY ASSESSMENT OF BUSINESS PLAN PERFORMANCE - REPORT BY DIRECTOR CHILDREN YOUNG PEOPLE AND LIFELONG LEARNING.

PROCEDURE - The committee were advised that there an error in the papers as Appendix 3 of the report had not been included. The correct version of the report and appendices was distributed at the meeting,

Decision

 

4.1 NOTED the overall summary of performance for Children Young People and Lifelong Learning as outlined in Appendix 1 of the report;

 

4.2 SCRUTINISED the exception report in Appendix 2, however expressed concern over the quality and lack of detailed supporting narrative contained within the report; and also REQUESTED that additional narrative be included in future reports to clarify performance against Local Government Benchmarking Framework Key Performance indicators; and

4.3 NOTED the overall summary of performance for specific Education Cluster as outlined in Appendix 3 of the report.
 

5 HEALTH AND SOCIAL CARE - PERFORMANCE MANAGEMENT - REPORTING FOR AREA COMMITTEE BUSINESS MEETINGS - REPORT BY HEAD OF SOCIAL WORK.

Decision

 

5.1 SCRUTINISED the overall summary of performance outlined in the appendix of the report;


5.2 CONSIDERED the actions proposed are adequate to improve performance and future monitoring of areas which have not met the target; and recognised the areas of good practice/high performance where the target has been exceeded; and

 

5.3 AGREED that there were no matters to be recommended back to the Integration Joint Board for consideration.
 

6 WIGTOWN AREA COMMITTEE : DISCRETIONARY GRANT BUDGET 2017-18 - APPLICATIONS FOR FUNDING - REPORT BY COMMUNITY PLANNING AND ENGAGEMENT MANAGER.

Decision

 

AGREED to defer this item of business to a future meeting of Wigtown Area Committee.
 

7 FORMER AMBULANCE DEPOT, PRINCES AVENUE, NEWTON STEWART - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT HUMAN RESOURCES AND ASSETS.

Decision

 

AGREED to recommend to Policy and Resources Committee that the Council agrees to a request from the Order of St John to gift the Former Ambulance Depot, Princes Avenue, Newton Stewart to Galloway Mountain Rescue Team.

8 STREET LIGHTING LED REPLACEMENT PROGRAMME IN WIGTOWN - REPORT BY DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE.

Decision

 

NOTED

8.1 the work undertaken to design the LED replacement to the existing sodium (yellow/orange) lamps and details of work to date to replace street lights in the Wigtown Area;

 

8.2 the work remaining to complete the replacement of all street lighting in the Wigtown Area with LED; and 

 

8.3 the work undertaken to address issues raised by the community.

 

MEMBER - Alistair Geddes left the meeting - 8 Members present
 

9 WHITHORN NEW TOWN HALL, WHITHORN - PROPOSED COMMUNITY ASSET TRANSFER - REPORT BY COMMUNITY PLANNING AND ENGAGEMENT MANAGER.

Decision

 

9.1 NOTED and considered the All Roads Lead to Whithorn Charitable Trust Business Plan as detailed in Appendix 2 of the report, for the community asset transfer of Whithorn New Town Hall, in order to develop a purpose made building incorporating a mixture of community, sporting and tourism uses; and

 

9.2 AGREED to recommend Option 1 as detailed in paragraph 3.8 of the report to Policy and Resources Committee, that a community asset transfer to the Trust be made for a nominal sum with no specific conditions attached; the asset and all future costs associated with it would therefore sit with the Trust from the date of transfer onwards,
.
MEMBER - Alistair Geddes re-entered the meeting - 9 Members present

.

10 PORTPATRICK PUBLIC TOILETS : PROPOSED COMMUNITY ASSET TRANSFER - REPORT BY COMMUNITY PLANNING AND ENGAGEMENT MANAGER.

Decision

 

10.1 NOTED and considered the Portpatrick Harbour Community Benefit Society’s Business Plan, as detailed in Appendix 1 of the report and additional finance details in Appendix 2 of the report , for the community asset transfer of the Portpatrick Public Toilets, in order to benefit Harbour users and the wider community of Portpatrick;

 

10.2 CONSIDERED the options available to the Council as described at paragraph 3.18 of the report and 


10.3 AGREED Option 1 as detailed in section 3.18 of the report in so far as to recommend to Policy and Resources Committee a community asset transfer to the Society , the asset and all future costs associated with it would therefore sit with the Society from the date of transfer onwards. Further recommended an amendment to option 1 as detailed in the report, in that the contribution of maintenance budget of £25,000 over 4 years be dependent on support from Wigtown Area Committee and that options for supporting the maintenance budget be considered at a future meeting of Wigtown Area Committee.
 

11 WIGTOWN AREA COMMITTEE - FORWARD BUSINESS PLAN - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

11.1 NOTED the Forward Business Plan items for Wigtown Area Committee as detailed in the Appendix of the report; and


11.2 REQUESTED that an Area Committee Community meeting regarding Derelict Buildings be arranged.
 

12 WIGTOWN AREA COMMITTEE (COMMUNITY) - MINUTE OF MEETING OF 26 JANUARY 2017

Decision

 

APPROVED.

13 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.