Wigtown Area Committee (Business) Minutes

Date:
Wednesday 11 January 2017
Time:
2.30pm
Place:
Ashwood House, Sun Street, Stranraer

Attendance Details

Members:
Jim McColm (Chairman)-Mid Galloway
Iain Dick-Stranraer and North Rhins
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Jim McClung-Wigtown West
Graham Nicol-Mid Galloway
Willie Scobie-Stranraer and North Rhins
Roberta Tuckfield-Wigtown West
Officials:
Liz Manson - Community Planning and Engagement Manager (Lead Officer)
Claire Rogerson - Governance Officer
Diane McColm - Senior Community Safety Officer
Julie Sheehan - Area Team Manager (Supporting)
Hew Smith - Integration and Inclusion Manager
Moira Weatherup - Waste Prevention Officer
In attendance:
James Manning - Station Manager - Scottish Fire and Rescue Service
Apologies:
Marion McCutcheon (Chairman) - Stranraer and North Rhins
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

PROCEDURE - In the absence of the Chairman, the Vice Chairman assumed the role of the Chairman for the meeting.

 

The Chairman in his opening remarks advised the Committee that as no reply had yet been received in response to the letter issued prior to Christmas to the Chairman of NHS Dumfries and Galloway and the Chair of the Integration Joint Board, that both would be reminded of the information requested in relation to the decisions taken on the implementation of the Mental Health Strategy, and the need for an early reply due to the importance of the issue to local people.

 

7 Members Present. 1 Apology and 1 not present at start of meeting.

Committee Administrator - Wigtown

2 DECLARATIONS OF INTEREST

NONE declared.

 
3 MINUTE OF MEETING OF 7 DECEMBER 2016

Decision

 

APPROVED.

 
4 FIRE AND RESCUE SERVICE PERFORMANCE REPORT (WIGTOWN) - REPORT BY DIRECTOR COMMUNITIES.

PROCEDURE - The committee were advised of two minor amendments to Appendix 2 of the report being the commentary in relation to "All accidental dwelling fires" in that the words  "kitchen safety" should be added to the end of the second paragraph and that in "False Alarm - Malicious" the first paragraph in the commentary should be removed.

 

Decision

 

4.1 NOTED the Performance Report from Fire and Rescue Service for the Wigtown Area from April 2016 - September 2016 and the extensive partnership working within the Wigtown area; and

 

4.2 AGREED to commend the Scottish Fire and Rescue Service for the clarity of information presented and thanked James Manning for the presentation.

 
5 WIGTOWN COMMUNITY SAFETY FUND - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES.

MEMBER - Iain Dick joined the meeting - 8 Members present.

 

Decision

 

NOTED

 

5.1 the funding available for disbursement as detailed at paragraph 3.4 of the report;

 

5.2 the criteria agreed for the Community Safety Fund detailed in Appendix 1 of the report; and 

 

5.3 AGREED to defer consideration of the funding application detailed in Appendix 2 of the report due to a lack of information and REQUESTED a further more detailed response from NHS Dumfries and Galloway in relation to Defibrillators in the Community as why they are neither effective nor cost effective as stated in the application.

Service Manager Community Safety

6 CONSULTATION ON REMOVAL OF PUBLIC CALL BOXES IN WIGTOWN AREA BY BT - PROPOSED COUNCIL RESPONSE - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

NOTED

 

6.1 the proposed removal of public call boxes in the Wigtown area due to the low number of calls in the last year as set out in Appendix 1 of the report;

 

6.2 the Relevant Factors to be taken into account when considering a proposal for the removal of public call boxes as set out in paragraph 3.5 of the report;

 

6.3 the representations and proposals made by communities and individuals during the first phase of consultation as set out in paragraph 3.10 of the report;

 

6.4 the Draft Decision of the Council for the Wigtown area as the Relevant Public Body as set out in Appendix 2 of the report;

 

6.5 AGREED the Final Decision of the Council for the Wigtown area to be notified to the Secretary of State and BT as the Universal Service Provider s to include any objections and adoptions notified by communities including the additional objection for the closure of Glentrool intimated at the meeting; and clarification be sought both on the phonebox Whithorn and District Community Council wished to adopt; and Belmont Road Stranraer in meeting the only payphone within 800m criteria; and

 

6.6  FURTHER AGREED to advise BT that three of the Public Phone Boxes in New Luce and Isle of Whithorn should not be have been included in the consultation because they meet one of the BT criteria never to close a Public Call Box.
 

Community Planning and Engagement Manager

7 SUPPORTING LEARNERS - SERVICE REVIEW - REPORT BY HEAD OF EDUCATION.

Decision

 

NOTED AND SCRUTINISED

7.1  the ongoing work to improve the allocation process for 2017/18 session set out in Appendix 1 of the report;

 

7.2 the analysis of participation measures drawn from part session data as set out in Appendix 2 of the report and

 

7.3 AGREED to recommend that the Children Young People and Lifelong learning (CYPLL) Committee when considering the allocation process for the 2017/18 session that improvements are made to the communications arrangements  between schools and parents so that the parents are clear what has been allocated for their child, and how this has been done.  It was NOTED that this report was scheduled to be considered at the CYPLL Committee on 21 March 2017; and that a briefing note would be provided to Members of this committee at that time.

Integration Manager Children's Services
8 NEWTON STEWART HOUSEHOLD WASTE RECYCLING CENTRE - REPORT BY DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE.

Decision

 

8.1 NOTED the current management arrangements of Newton Stewart Household Waste Recycling Centre; 

 

AGREED

 

8.2  to recommend that Economy, Environment and Infrastructure Committee consider the roll out of the zero waste arrangements as the current management arrangements of Newton Stewart Household Waste Recycling Centre highlighted concerns for the Committee both in terms of the cost of the facility, and strategically, as zero waste arrangements have not been rolled out across Dumfries and Galloway, if current arrangements are adequate in meeting the legislative requirements; and

 

8.3  to place on record the excellent customer service and maintenance of the site that the staff achieve.

Director Economy Environment and Infrastructure
9 STRANRAER COMMON GOOD FUND SUB-COMMITTEE - MINUTE OF MEETING OF 16 DECEMBER 2016.

Decision

 

APPROVED.

 
10 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

AGREED to take an urgent item of business as Item 11 Wigtown Area Committee - Forward Business due to the need to keep Members advised of proposed dates for both requested reports and community meetings, particularly as there had been changes since the last meeting.

 
11 WIGTOWN AREA COMMITTEE - FORWARD BUSINESS PLAN - REPORT BY DIRECTOR COMMUNITIES.

Decision

 

11.1 NOTED the Forward Business Plan items for Wigtown Area Committee as detailed in the Appendix of the report; and

 

AGREED

 

11.2  that the Community meeting scheduled for February 2017 should identify the improvements to the A75 and the A77 that were now seen to be required, and that while the Scottish Government Minister and officials were to be invited to attend, that the focus of the event was community engagement around this issue; and

 

11.3  to take forward a future Wigtown Area Committee Community meeting on the theme of  'derelict buildings' originally requested on 14 September 2016, to be scheduled for March 2017.

Committee Administrator - Wigtown, Community Planning and Engagement Manager

Action Details

ItemDetail
1 Action by Committee Administrator - Wigtown - Chair of WAC emailed a response to Elected Members received from IJB on this issue - closed
5 Action by Service Manager Community Safety - NHS contacted for additional information
6 Action by Community Planning and Engagement Manager - BT was advised of the Council's position on the Public Call Boxes in Wigtown by the due date
11 Action by Committee Administrator - Wigtown - WAC (Cmty) meeting for Transport issues has now been scheduled for 28 February 2017 6.30pm in Douglas Ewart High School Newton Stewart.

WAC (Cmty) meeting for Derelict Buildings - held on 22 March 2017.
Action Completed

WAC (Cmty) meeting for Derelict Buildings - held on 22 March 2017.
Action Completed

WAC (Cmty) meeting for Derelict Buildings - at present being organised with Officers for March 17 - date to be confirmed.

Action by Community Planning and Engagement Manager - The Community Meetings have both taken place and the decisions of the meetings are being progressed by the relevant lead officers