Social Work Services Committee Minutes

Date:
Friday 21 February 2014
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Andy Ferguson (Chairman)-North West Dumfries
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Iain Dick-Stranraer and North Rhins
Gail Macgregor-Annandale North
Denis R Male-Annandale East and Eskdale
John Martin-Nith
David J McKie-North West Dumfries
Willie Scobie-Stranraer and North Rhins
John Syme-Mid and Upper Nithsdale
Roberta Tuckfield-Wigtown West
Officials:
Geoff Dean - Senior Social Work Manager
Claire Thomson - Governance Officer
Colin Pentland - Finance Officer
Heather Collington - Operations Manager
Julie Sheehan - Lead Officer, Personalisation
Daniel McKeever - Acting Senior Social Work Manager
Matthew Healy - Interim Project Business Manager
Rhona Lewis - Senior Manager Legal & Regulatory
Apologies:
Brian Collins - Castle Douglas and Glenkens
Jim H Dempster - Mid and Upper Nithsdale
Yen Hongmei Jin - Lochar
Jane S Maitland - Dee
Graham Nicol - Mid Galloway
Davie Stitt - Abbey
Graeme Tait - Annandale North
Ted Thompson (Vice-Chairman) - Lochar
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

10 Members present, 8 apologies and 1 Member not present at start of meeting

 
2 DECLARATIONS OF INTEREST

Councillor Syme declared an interest in Item 9 by virtue of familial association and determined that his interest was such that he would leave the meeting for consideration of that item.

 
3 MINUTE OF MEETING OF 31 JANUARY 2014 (FOR APPROVAL)

Decision

 

AGREED

 
4 SELF DIRECTED SUPPORT - PRESENTATION BY THE PERSONALISATION TEAM

Decision

 

NOTED and thanked Julie Sheehan (Lead Officer), for the informative presentation on Self Directed Support.

 

MEMBER  - Richard Brodie entered the meeting - 11 Members present

 
5 PERSONALISED APPROACH - REPORT BY INTERIM CHIEF SOCIAL WORK OFFICER

Decision

 

NOTED

 

5.1   the creation of the Self-Directed Support Project Board and the supporting work streams to coordinate and drive forward the changes required;

 

5.2   the progress in creating the practice process map and associated business process to support deliver of the 4 options contained in the Act;

 

5.3   the proposals for further developments to support implementation of the Act;

 

AGREED

 

5.4   in principle that Social Work Services would develop a detailed proposal for use of the Social Work Support Fund to support the change in practice and that this be presented to the Policy and Resources Committee on 18 March 2014;

 

5.5   that a report would be presented to Social Work Services Committee in the autumn of 2014 detailing the next phase of the implementation plan to deliver the requirement of both the Social Care (Self Directed Support) (Scotland) Act 2013 and the Council's commitment to Personalised Approaches and effecticve early interventions.

 

MEMBER  - Willie Scobie left the meeting - 10 Members present
 

Senior Social Work Manager - Alan

6 SOCIAL WORK SERVICES - BUDGET MONITORING REPORT 2013/14 FOR THE PERIOD ENDED 31 DECEMBER 2013 - REPORT BY INTERIM CHIEF SOCIAL WORK OFFICER

Decision

 

NOTED

 

6.1   that Social Work Services were forecasting an overspend of £359k as at end of December 2013, mainly in relation ot the Children and Families Service; and

 

6.2   that the Social Work Services Management team were committeed to returning a balanced budget and are actively looking at measures to control expenditure, however, it should be recognised that there is limited time remaining in the current financial year to address spending levels.

 
7 CARE AT HOME - REVIEW UPDATE - REPORT BY INTERIM CHIEF SOCIAL WORK OFFICER

Decision

 

NOTED

 

7.1   the Service Profile set out in the report;

 

7.2   the current levels of performance in the provision of Care at Home Services;

 

7.3   the issues regarding the current provision;

 

7.4   the contextual issues and challenges identified to date at sections;

 

7.5   the areas to be covered in the Next Steps of Care at Home review as outlined in the agreed Policy Development Funding for Sustaining Care at Home; and

 

7.6   AGREED to a detailed report being provided to Social Work Services Committee no later than October 2014, outlining recommendations for future commissioning of the Care at Home Service.

Senior Social Work Manager - Alan

8 CARE AT HOME - BUDGET - REPORT BY INTERIM CHIEF SOCIAL WORK OFFICER

Decision

 

8.1   NOTED the financial scrutiny and risk management arrangements in place within Social Work Services Service as they apply to Care at Home as set out in section 3.7 in the report;

 

8.2   AGREED to the reporting schedule to  Social Work Services Committee in relation to the effective and cost efficient use of the demographic allowance for Care at Home Services agreed by the Council on 6 February 2014 at section 3.8 in the report;

 

8.3   NOTED the options for the implementation of the Policy Development Funding for Care at Home services agreed by the Council on 6 February 2014, as detailed at section 3.12 - 3.14 in the report;

 

AGREED

 

8.4   to take forward Option 1, 2% uplift in budgets to all providers with 0.5% retained to progress development areas that will be reflected in the longer term work referred to at sections 3.13 and 3.17 in the report;

 

8.5   to remit to Legal and Regulatory Services, in conjunction with Joint Commissioning and Finance to undertake whatever tender processes or negotiations with providers as are required to secure contractual arrangements for Care at Home services for a minimum of 18 months (from the end of the current framework agreement on 30 June 2014); and

 

8.6   to a detailed report being provided to Social Work Services Committee no later than October of 2014, outlining recommendations for development and implementation of the longer term commissioning of the Care at Home service, to include a commitment to working towards the living wage as detailed in section 3.17 in the report.

 

MEMBER -  John Syme declared an interest in the following item of business and left the meeting - 9 Members present
 

Senior Social Work Manager - Alan

9 NON RESIDENTIAL CHARGING POLICY UPLIFT 2014/15 AND PROGRESS ON REVIEW - REPORT BY INTERIM CHIEF SOCIAL WORK OFFICER

Decision

 

AGREED

 

9.1   an uplift of 1% for 2014/15 with effect from 7 April 2014;

 

9.2   the further development of the potential elements to include within a revised framework of contributions as detailed at 5.1 in the report; 

 

9.3   to change the terminology from charging to contribution;

 

9.4   approved the deduction of an individual’s contribution from any allocation of resource instead of a separate bill to recover as income;

 

AGREED

 

9.5   to a detailed analysis of the impact of realigning the component rates to those recommended by COSLA; and

 

9.6   to further exploration of those elements to be included within the financial assessment framework.

 

MEMBER - John Syme returned to the meeting - 10 Members present

 

Senior Social Work Manager - Geoff

10 COMMUNITY WORKSHOPS - REPORT BY INTERIM CHIEF SOCIAL WORK OFFICER

Decision

 

10.1   NOTED the progress to date in completing the capital works programme;

 

10.2   AGREED to the recommendation that the final phase of the project be completed by the construction of a unit in Upper Nithsdale noting that the funding for the final phase will be part of the development of the Capital Investment Strategy; and

 

10.3   FURTHER AGREED to receive a report back on the final location of the unit and an overview of outcomes from the overall programme including lessons learned.

 

MEMBER - Denis Male left the meeting - 9 Members present
 

Senior Social Work Manager - Alan

11 ANY OTHER BUSINESS WHICH THE CHAIRMAN MAY DECIDE IS URGENT DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman.

 
12 LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A (4) of and paragraph 5 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

 
EXEMPT
13 RESPONSE TO COMPLAINTS REVIEW PANEL HELD ON 23 SEPTEMBER 2013 - REPORT BY INTERIM CHIEF SOCIAL WORK OFFICER

ADJOURNMENT OF MEETING - the meeting adjourned at 12.15pm to allow Members an opportunity to consider the tabled report and reconvened at 12.40pm with 8 Members present, being:-

 

Andy Ferguson, Richard J Brodie, Ian Carruthers, Iain W Dick, Gail Macgregor, John Martin, David J McKie and John Syme.

 

Decision

 

13.1   NOTED the recommendations made by the Complaints Review Panel and the Officer’s response; and

 

13.2   AGREED the recommendations in the report to resolve this issue.
 

Senior Manager Legal and Regulatory

Action Details

ItemDetail
5 Action by Senior Social Work Manager - Alan - Report on Social Work Support Fund presented to Policy and Resources Committee on 18/03/14

Report on personalised care presented to Social Work Services Committee on 05/12/14
7 Action by Senior Social Work Manager - Alan - Report presented to Social Work Services Committee 24/02/15
8 Action by Senior Social Work Manager - Alan - Report presented to Social Work Services Committee 24/02/15
9 Action by Senior Social Work Manager - Geoff - Agreed actions implemented
10 Action by Senior Social Work Manager - Alan - Outcome report presented to Social Work Services Committee.
13 Action by Senior Manager Legal and Regulatory - Progressed as per the recommendations.