Stewartry Area Committee (Business) Minutes

Date:
Wednesday 16 May 2018
Time:
10:00am
Place:
Council Offices, Daar Road, Kirkcudbright

Attendance Details

Members:
John Young (Chairman) - Castle Douglas and Crocketford
Davie Stitt (Vice-Chairman) - Abbey
Ian Blake - Abbey
Dougie Campbell - Dee and Glenkens
Patsy Gilroy - Dee and Glenkens
Iain Howie - Castle Douglas and Crocketford
David James - Castle Douglas and Crocketford
Jane S Maitland - Dee and Glenkens
Officials:
Ingrid Gemmell - Lead Officer
Claire Rogerson - Governance Officer
Gillian Brydson - Head of Education
Alastair Johnson - Service Leader Estate Management
Kimberley Phillips - Ward Officer, Abbey Ward
Lee Seton - Manager Wellbeing
In attendance:
Barbara Aitken - Social Work Locality Manager, Health and Social Care
Stephanie Mottram - Stewartry Locality Manager, Health and Social Care
Sharon Walker - Public Health Practitioner
Apologies:
Rob Davidson - Abbey
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

8 Members present, 1 apology

 

The Chairman welcomed to the meeting Lynsey Davies from Audit Scotland who would be observing the meeting.

2 DECLARATIONS OF INTEREST

Iain Howie declared an interest in Item 7, Stewartry Area Committee Discretionary Grant Budget 2018-19 Applications for Funding, by virtue of until recently having been a volunteer for the Stewartry Council of Voluntary Service, and determined that his interest was such that he would leave the meeting during consideration of that grant application.

 

Dougie Campbell declared an interest in Item 7, Stewartry Area Committee Discretionary Grant Budget 2018-19 Applications for Funding, by virtue of being the Council representative on the Stewartry Council of Voluntary Service and as he had been approached by the applicant from the Gatehouse YMCA, and determined that his interests were such that there was no requirement for him to leave the meeting.

 

Dougie Campbell declared an interest in Item 7, Stewartry Area Committee Discretionary Grant Budget 2018-19 Applications for Funding, by virtue of a member of his family being a Trustee on the Board for The Bakehouse, and determined that his interest was such that he would leave the meeting during consideration of that grant application.

3 MINUTE OF MEETING OF 21 MARCH 2018

Decision

 

APPROVED subject to the inclusion of the award of £2,250 to the Galloway Fisheries Trust which had been omitted in error from the published minute appendix.

4 HEALTH AND SOCIAL CARE - PERFORMANCE MANAGEMENT REPORTING FOR AREA COMMITTEE MEETINGS - REPORT BY HEAD OF SOCIAL WORK/CHIEF SOCIAL WORK OFFICER

Decision

 

4.1     REVIEWED and SCRUTINISED the overall summary of performance outlined in Appendix of the report;

 

4.2     CONSIDERED  the actions proposed to improve performance against the 9 National Health and Wellbeing Outcomes and the commitments of the Locality Plan; the future monitoring of areas which have not met the target or aims; and recognised the areas of good practice/high performance where the target or aims have been exceeded; and

 

4.3    NOTED that there were no matters requiring consideration by the Integration Joint Board.

5 DIRECTORS 6 MONTH (APRIL - SEPTEMBER) ASSESSMENT OF THE CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING DIRECTORATE BUSINESS PLAN PERFORMANCE - DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

5.1      Appendix 1 of the report as the Dumfries and Galloway position of the indicators reported at Area Level;

 

5.2     the Education Services literacy and numeracy summary 2016/2017 (Stewartry) as set out in Appendix 2 of the report;

 

5.3     the Education Services literacy and numeracy summary 2016/2017 (Stewartry) as set out in Appendix 3 of the report; and

 

5.4     the performance summary for Lifelong Learning and Wellbeing (Stewartry) at Appendix 4 of the report.

 

MEMBER - David James left the meeting - 7 Members present

6 LAND AT STATION ROAD, DALBEATTIE - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Decision

 

6.1     NOTED that two areas of land in Station Road, Dalbeattie are now under offer at a price in excess of £30,000; and

 

6.2     AGREED that the net proceeds from the sale of the land would be credited to Dalbeattie Community Council subject to the money being ringfenced to pay for work to the Pond in Colliston Park, and subject to the inclusion of a clawback clause that the money returns to the Council should the project fail to be delivered.

7 STEWARTRY AREA COMMITTEE DISCRETIONARY GRANT BUDGET 2018-19 APPLICATIONS FOR FUNDING - REPORT BY DIRECTOR COMMUNITIES

MEMBERS

 

Dougie Campbell left the meeting during consideration of the Bakehouse Galloway application and re-entered the meeting immediately after

 

Iain Howie left the meeting during consideration of the grant application from the Stewartry Council of Voluntary Service and re-entered the meeting immediately after

 

DECLARATION OF INTEREST - John Young declared an interest in Item 7, Stewartry Area Committee Discretionary Grant Budget 2018-19 Applications for Funding, by virtue of being the Council representative on the Castle Douglas Development Forum and determined that his interest was such that he would leave the meeting during consideration of that grant application.

 

MEMBER - John Young left the meeting during consideration of the grant application from the Castle Douglas Development Forum and re-entered the meeting immediately after

 

PROCEDURE - In the absence of the Chairman, the Vice-Chairman assumed the role of Chairman for consideration of the application from the Castle Douglas Development Forum

 

VOTE

7.1       MOTION by JANE S MAITLAND seconded by IAIN HOWIE to defer consideration of the grant application from the Kippford Association to request detailed costs, the project plan and expected impact of this project

7.2       AMENDMENT by IAN BLAKE seconded by DAVIE STITT to award the Kippford Association £18,750 as recommended by the scoring panel

7.3       On a vote being taken by roll call, Members voted as follows:

Motion - 4 votes being:

Dougie Campbell, Patsy Gilroy, Iain Howie and Jane S Maitland

Amendments - 3 votes being:

John Young, Davie Stitt and Ian Blake

7.4       MOTION by JANE S MAITLAND seconded by PATSY GILROY to award £2,500 to Dalbeattie Civic Daze in line with the Stewartry Area Committee Discretionary Grant Criteria for awarding Stewartry wide events a maximum of £1 per head reducing to 50 pence per head

7.5      AMENDMENT by DAVIE STITT seconded by IAN BLAKE to award Dalbeattie Civic Daze £3,242.25 as recommended by the scoring panel

7.6      On a vote being taken by roll call, Members voted as follows:

Motion - 3 votes being:

Dougie Campbell, Patsy Gilroy and Jane S Maitland

Amendments - 4 votes being:

John Young, Davie Stitt, Ian Blake and Iain Howie

 

Decision

NOTED 

7.7       the remaining funding of £88,987.22 available for disbursement as set out in paragraph 3.6 of the report;

7.8       the Stewartry Area Committee Discretionary Grant Criteria contained in Appendix 1 of the report;

7.9       CONSIDERED the deferred applications; the scored applications contained in Appendix 3 of the report; the Scoring Panel recommendations as set out in Appendix 4 of the report;

AGREED

7.10      to defer consideration of the grant application from the Kippford Association to request detailed costs, the project plan and expected impact of this project;

7.11      to award Dalbeattie Civic Daze £3,242.25 as recommended by the scoring panel;

7.12      the grant awards as set out in the APPENDIX; and

7.13      NOTED that a total of £13,628.75 remained available from the Anti-Poverty Fund and £27,176.97 remained available from the Discretionary Grant Fund.

8 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there were no items of business deemed urgent by the Chairman due to the need for a decision.