Stewartry Area Committee (Business) Minutes

Date:
Wednesday 21 March 2018
Time:
10:00am
Place:
Council Offices, Daar Road, Kirkcudbright

Attendance Details

Members:
John Young (Chairman) - Castle Douglas and Crocketford
Davie Stitt (Vice-Chairman) - Abbey
Ian Blake - Abbey
Dougie Campbell - Dee and Glenkens
Patsy Gilroy - Dee and Glenkens
Iain Howie - Castle Douglas and Crocketford
David James - Castle Douglas and Crocketford
Jane S Maitland - Dee and Glenkens
Officials:
Ingrid Gemmell - Lead Officer
Harry Hay - Head of Customer Services
Kimberley Phillips - Ward Officer, Abbey Ward
Claire Rogerson - Governance Officer
Steve Rogers - Head of Planning and Regulatory Services
In attendance:
Mark Hollis - Police Scotland
Scott Irving - Scottish Fire and Rescue Service
Susan Maxwell - Scottish Fire and Rescue Service
Apologies:
Rob Davidson - Abbey
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

8 Members present, 1 apology

 
2 DECLARATIONS OF INTEREST

Iain Howie declared an interest in Item 9, Stewartry Area Committee Discretionary Budget 2018-19 Applications for Funding, by virtue of until recently having been a volunteer for the Stewartry Council of Voluntary Service, and determined that his interest was such that he would leave the meeting during consideration of that grant application.

 

Dougie Campbell declared an interest in Item 9, Stewartry Area Committee Discretionary Budget 2018-19 Applications for Funding, by virtue of being the Council representative on the Board of the Mill on the Fleet and the Stewartry Council of Voluntary Service, and determined that his interest was such that that there was no requirement for him to leave the meeting.

 

John Young and Davie Stitt declared an interest in Item 9, Stewartry Area Committee Discretionary Budget 2018-19 Applications for Funding, by virtue of being the Council representatives on the Stewartry Sports Council, and determined that their interest was such that that there was no requirement for them to leave the meeting.

 
3 MINUTE OF MEETING OF 31 JANUARY 2018

Decision

 

APPROVED.

 
4 DIRECTORS SIX MONTH ASSESSMENT OF COMMUNITIES BUSINESS PLAN 2015-2018 PERFORMANCE (1 APRIL TO 30 SEPTEMBER 2017) - REPORT BY DIRECTOR COMMUNITIES

Decision

 

4.1     REVIEWED the overall summary of performance in the Stewartry Area and how it contributed, and compared with the overall Communities performance as detailed in Appendix 1 of the report;

 

4.2     CONSIDERED the Area based achievements and developments as detailed in the Key Highlights section of this report (paragraph 3.15 to 3.33);

 

4.3     SCRUTINISED the exception report and AGREED the actions proposed were adequate to improve performance and future monitoring of the area which have not met the target (Appendix 2 of the report);

 

4.4     NOTED  there were no aspects of performance to be referred to the Communities Committee; and

 

4.5     AGREED to request a report to the May 2018 meeting of this Committee on the outcomes of the Participatory Budgeting session to be held on 21 April 2018 in Dalbeattie. 

Director of Communities

5 DIRECTORS SIX MONTH ASSESSMENT OF BUSINESS PLAN PERFORMANCE - ECONOMY ENVIRONMENT & INFRASTRUCTURE 2017/18 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

5.1     REVIEWED  the overall summary of performance in the Stewartry Area and how it contributes, and compares with the overall Economy, Environment and Infrastructure performance as detailed in the Appendix of the report;

  

5.2      NOTED the area based achievements and development as detailed in the Key Highlights section (paragraph 3.9 of the report); and

 

5.3     AGREED to recommend that the Economy, Environment and Infrastructure Committee consider amending future performance reports to clearly identify which targets are 6 or 12 month targets.

Director Economy Environment and Infrastructure
6 SCOTTISH FIRE AND RESCUE SERVICES, STEWARTRY 7 MONTH PERFORMANCE UPDATE: 1 APRIL 2017 - 31 OCTOBER 2017 - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

6.1     SCRUTINISED the performance report for Dumfries and Galloway from the Scottish Fire and Rescue Service for the period 1 April 2017 to 31 October 2017 as detailed in Appendix 1 of the report;

 

6.2     RECEIVED a presentation on the public consultation on the safe and planned future of the Scottish Fire and Rescue Service as detailed in Appendix 2 of the report;

 

NOTED

 

6.3      the concern that based upon the unique and wide geographic area and number of retained fire stations that there should be no reduction in service and welcomed the emphasis within the reform on prevention, intervention and work with other services; and

6.4      that the draft Council response to the consultation would presented to the Police, Fire and Rescue Sub Committee on 15 May 2018.

Policy and Performance Advisor - Andrew

7 POLICE SCOTLAND, STEWARTRY 6 MONTH PERFORMANCE UPDATE: 1 APRIL 2017 - 30 SEPTEMBER 2017 - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

SCRUTINISED the performance report from Police Scotland for the period 1 April 2017 to 30 September 2017 for the Stewartry Area, as detailed in Appendix 2 of the report.

 
8 DISCRETIONARY GRANT BUDGET PERFORMANCE MONITORING 2017/18 - REPORT BY DIRECTOR COMMUNITIES

MEMBER - Ian Blake and Dougie Campbell left the meeting - 6 Members present

 

Decision

 

NOTED

 

8.1     the performance monitoring information from applicants who received Stewartry Area Committee Discretionary Grant Funding in 2017/18 detailed in Appendix 2 and summarised in paragraph 3.10 of the report; and

 

8.2     that 901 individual volunteers have been involved in the delivery of 37 local projects and over £3.3M has been invested in projects in the local Stewartry area.

 

MEMBER - Ian Blake and Dougie Campbell entered the meeting - 8 Members present

 
9 STEWARTRY AREA COMMITTEE DISCRETIONARY GRANT BUDGET 2018/19 APPLICATIONS FOR FUNDING - REPORT BY DIRECTOR COMMUNITIES

MEMBER - Iain Howie left the meeting - 7 Members present

VOTE

9.1      MOTION by DOUGIE CAMPBELL seconded by JOHN YOUNG to award £17k to the Stewartry Council of Voluntary Service to better meet the grant request of £25k as the application summary did not fully demonstrate the work of the Stewartry Council of Voluntary Services.

9.2      AMENDMENT by JANE S MAITLAND seconded by PATSY GILROY to award £12,500 to the Stewartry Council of Voluntary Services as recommended by the scoring panel.

9.3      On a vote being taken by roll call, Members voted as follows:

Motion - 2 votes being:

John Young and Dougie Campbell

Amendment - 5 votes being:

Davie Stitt, Ian Blake, Patsy Gilroy, David James and Jane S Maitland

MEMBER - Iain Howie entered the meeting - 8 Members present

VOTE

9.4      MOTION by DAVID JAMES seconded by PATSY GILROY that Dumfries and Galloway LGBT Plus, being a group solely based on sexual orientation, should be given a nil award.

9.5      AMENDMENT by JANE S MAITLAND seconded by DAVIE STITT to award Dumfries and Galloway LGBT Plus £2,250 as recommended by the scoring panel

9.6      On a vote being taken by roll call, Members voted as follows:

Motion - 2 votes being:

Patsy Gilroy and David James

Amendment - 6 votes being:

John Young, Davie Stitt, Ian Blake, Dougie Campbell, Iain Howie and Jane S Maitland

Decision

NOTED

9.7      the total funding available for disbursement in 2018/19 as agreed by Dumfries and Galloway Council on 27 February 2018 and set out in paragraph 3.1 to 3.4 of the report;

9.8      the Stewartry Area Committee Discretionary Grant Criteria contained in Appendix 1 of the report;

AGREED

9.9      to award £12,500 to the Stewartry Council of Voluntary Services as recommended by the scoring panel;

9.10    to award Dumfries and Galloway LGBT Plus £2,250 as recommended by the scoring panel

9.11    the grant awards as set out in the APPENDIX;

9.12    NOTED that £63,471.47 of Discretionary funding and £21,765.75 of Anti-Poverty funding remained available for disbursement; and

9.13    AGREED to promote the remaining funding including the anti-poverty funding to community groups including community councils and that a second round of grant applications would be presented to the May 2018 meeting of this committee.

Directorate Business Manager - Serena
10 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there were no items of business deemed urgent by the Chairman due to the need for a decision.

 

Action Details

ItemDetail
4 Action by Director of Communities - A report on the outcomes of the Participatory Budgeting sessions will be considered by Communities Committee on 5 June 2018 followed by reports to Area Committees as required.
6 Action by Policy and Performance Advisor - Andrew - Council response to be presented at the Police, Fire and Rescue Sub Committee on 15 May 2018