Social Work Services Sub Committee Minutes

Date:
Friday 16 March 2012
Time:
10.30a.m.
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
John J Dougan (Chairman)-Stranraer and North Rhins
James H Dempster-Mid and Upper Nithsdale
Iain I Dick-Stranraer and North Rhins
Lorna L McGowan-Lochar
William W Scobie-Stranraer and North Rhins
Officials:
Carol Henshall - Service Manager Committee and Member Services
Judith Proctor - Director of Planning, Head of Strategic Planning, Commissioning and Performance
In attendance:
NHS Board Sub Committee Members
Andrew Johnston (Chairman) - NHS Non Executive Member
Jeff Ace - Chief Executive NHS
Hazel Borland - Director of Nursing NHS
Andrew Campbell - NHS Non Executive Member
Thomas Sloan - NHS Non Executive Member
Apologies:
Sandra S McDowall - Mid Galloway
Roberta R Tuckfield - Wigtown West
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

4 Members present, 2 apologies

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF SOCIAL WORK SUB COMMITTEE OF 20 JANUARY 2012

Decision

 

APPROVED

 

MEMBER - Iain W Dick entered the meeting - 5 Members present

 

PROCEDURE - The Chairman of the Community Health and Social Care Partnership Board intimated that, with the consent of Members he intended to take the item "Additional Funding for Voluntary Day Centres - Day Services Support" next on the agenda calling the meeting.

4 ADDITIONAL FUNDING FOR VOLUNTARY DAY CENTRES - DAY SERVICES SUPPORT - REPORT BY DIRECTOR OF PLANNING AND HEAD OF STRATEGIC PLANNING, COMMISSIONING AND PERFORMANCE

Decision

 

NOTED

 

4.1   that £16k had been awarded by Dumfries and Galloway Council to Annan Day Centre to allow continued opening on 4 days per week to 1 April 2013;

 

4.2   that none of the Day Centres had submitted a tender for generic day services;

 

AGREED

 

10.3   that the process for distribution of the 50K reflect the proportionate level of funding each day centre received in core funding, including the continued additional funding agreed for this year, with the actual proposed allocations as set out in the Appendix; and

 

10.4   RECOGNISING the assurances provided that Day Centres could apply for further funding based on need and that funding was available from the Social Work Change Fund, that the processes for making such an application and the contacts for further information be communicated direct to all 10 Day Centres.

5 DRAFT CARER'S STRATEGY - REPORT BY DIRECTOR OF PLANNING AND HEAD OF STRATEGIC PLANNING, COMMISSIONING AND PERFORMANCE

Decision

 

5.1   APPROVED the draft Carers' Strategy;

 

AGREED

 

5.2   RECOGNISING that this was the first Joint NHS Board and Council Strategy and that the Strategy identified key areas of work and actions to take forward its implementation, that the Board receive performance reports at key milestones in the implementation programme outling Performance Indicators, achievements, outcoems and progress on embedding into operational care support arrangements and in particular on progress with Short Stay Bureau and Young Carers' Strategy;

 

5.3   that the Governancce arrangements for the implementation of the Strategy would be as follows:

 

5.3.1 through the Joint Tactical Management Group (Jointly chaired by the Director of Social Work Services and NHS Chief Operating Officer) and that reports through the Senior Officers' Group to the Community Health and Social Care Partnership Board;

 

5.3.2   implementation would become a standing agenda item on the Joint Tactical Management Group;

 

5.3.3   the Strategy would be delivered through a pertnership approach, working with the newly formed Carers' Interest Network (CIN) (formed of Third and Independent Reference Group to agree priorities and implement the Strategy;

 

5.3.4   named leads would be identified as the priority areas of work were agreed;

 

5.3.5   the Strategy was a five year strategy and work would be prioritised and delivered within clear timeframes;

 

NOTED

 

5.4   that the indicative costs were as follows:-

 

5.4.1   £256k had been allocated to provide commissioned Carers' Support services delivered by external, usually Third Sector, partners;

 

5.4.2   the Scottish Government had requested that 20% of the total National Change Fund (approx £500k) would be identified for supporting Carers in the years from 2012/13; and

 

5.5   that the Dumfries and Galloway Partnership had demonstrated that Change Fund monies were already providing support for carers in a number of the test of change being funded currently and that further work would be undertaken to ensure that this target would continue to be met in future years.

6 COMMISSIONING FRAMEWORKS - CONSULTATION PROCESS - REPORT BY THE DIRECTOR AND HEAD OF STRATEGIC PLANNING, COMMISSIONING AND PERFORMANCE

Decision

 

AGREED

 

6.1   to a further period of consultation using a range of different approaches on the draft Commissioning Framework to allow for a broader range of responses; and

 

6.2   that the final Commissioning Framework be presented to the first meeting of this Sub-Committee following the Local Government elections on 3 May 2012

7 DEVELOPMENT OF THE COMMUNITY HEALTH AND SOCIAL CARE PARTNERSHIP BOARD - REPORT BY DIRECTOR OF PLANNING AND HEAD OF JOINT STRATEGIC PLANNING, COMMISSIONING AND PERFORMANCE

Decision

 

AGREED, having scrutinised the final report on the development of the Community Health and Social Care Partnership Board, as follows:-

 

7.1   the recommendations, timescales and Action Plan as follows:-

 

HIGH LEVEL                                       ACTIONS                                                              TIMESCALE

RECOMMENDATION

 

1. The Board overseeing              Workshop presentation on context                  Senior Officer to lead

the Whole Agenda                         for integrating Health and Social Care            workshop to take place 

                                                           to take place post election; Paper to                post local government

                                                           future CHSCPB on performance                      election (to co-incide  

                                                           measures in relation to both the Single          with Scottish Govt

                                                           Outcome Agreement and the Community      consultation on proposed

                                                           Care Outcomes Framework                              changes) involving both

                                                                                                                                            CHSCPB and Community

                                                                                                                                            Planning Strategic Partnership

                                                                                                                                            Members

 

2. The Board operating                Board briefed on roles and                                Senior Officer Group to draft

and scrutinising in a                     responsibilities of statutory agencies/            seminar programme for first

clearly defined way                      officers; Board workshop to consider              board following local gov't election;

                                                           best practice in Effective Scrutiny;                    Director of Planning/Head of SPC   

                                                           Proposals for effective joint/common              and P for first Board meeting

                                                           decision-making to be developed;                  following local gov't election; Board

                                                           Current partnership agreement to be             to consider formal consultation

                                                           reviewed/refreshed; CHSCPB papers            changes to role and remit and

                                                           available on internet and publicly                     decision making agreements

                                                           available 7 days before meetings                    December 2012

 

 

3. The Board overseeing            Workplan to be drafted and presented             Senior Officer Group - to first

Officers delivering                       to next Board meeting - link to work on             Board meeting following local

                                                          balance of care, consultation on                        gov't election

                                                          Integration of Health and Social Care

                                                          performance measures; Agreement

                                                          on engagement and communications

                                                          strategy to be approved by Board

 

 

4. The Effective Board                 Workshop and development sessions             Senior Officer Group for June

                                                          for Board Members, including Change             Board Meeting

                                                          Agenda and integrated approaches;

                                                          Consideration of balance/frequency                 Senior Officer Grouo to present

                                                          of meetings following review of                          options post Scottish Gov't

                                                          Partnership Agreement; Development             consultation on Health and Social

                                                          of key interest work-area and associated        Care

 

 

7.2   to receive an update on the Action Plan following the Local Government elections on 3 May 2012

 

PROCEDURE - recognising the Local Government elections, the Chairman of the Community Health and Social Care Partnership Board thanked Members of the Social Work Services Sub Committee for their commitment to joint working.

                                                           specific expertise workshop