Scrutiny and Performance Committee Minutes

Date:
Thursday 2 March 2017
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ivor A Hyslop (Chairman) - Lochar
Richard Brodie (Vice-Chairman) - Annandale South
Patsy Gilroy - Dee
Marion McCutcheon - Stranraer and North Rhins
Alastair Witts - Nith
Officials:
Lorna Meahan - Director Corporate Services
Gillian McLeod - Policy and Performance Advisor
Lucy Irons-Young - Governance Officer
Apologies:
Ian Carruthers - Annandale South
Brian Collins - Castle Douglas and Glenkens
Gillian Dykes - Mid and Upper Nithsdale
Yen Hongmei Jin - Lochar
Andrew S Wood - Mid and Upper Nithsdale
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

5 Members present, 5 apologies.

2 DECLARATIONS OF INTEREST

Marion McCutcheon declared an interest at Item 5, Appendix 2, with regard to the update being provided on Stanraer Town and Rural Trust (START) by virtue of the fact that her husband is a Community Member for this Trust and determined that her interest was such that there was no requirement for her to leave the meeting during consideration of that item .

3 MINUTE OF MEETING OF 17 JANUARY 2017

Decision

 

APPROVED

4 SCRUTINY REVIEW - TOWN AND VILLAGE IMPROVEMENTS: DESKTOP REVIEW OF PROPERTY AND PUBLIC REALM - REPORT BY DIRECTOR CORPORATE SERVICES

Decision


4.1     CONSIDERED AND ACCEPTED the further evidence and information detailed in Appendix 1, Appendix 2 Appendix 3 and Appendix 4 to the report; and

4.2     AGREED that this would be added to the evidence gathered for the Town and Village Improvements Scrutiny Review.

 

5 SCRUTINY REVIEW - TOWN AND VILLAGE IMPROVEMENTS: DESKTOP REVIEW OF TOWN AND VILLAGE SIGNAGE - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

CONSIDERED  AND ACCEPTED

4.1     the evidence from the desktop review of town and village signage in Appendix 1 to the report; and

4.2     the evidence from the desktop review of online mapping or direction information as detailed in Appendix 2 to the report;

4.3     AGREED that this would be added to the evidence gathered for the Town and Village Improvements Scrutiny Review.
 

6 SCRUTINY REVIEW - TOWN AND VILLAGE IMPROVEMENTS: OBSERVATIONS AND DRAFT RECOMMENDATIONS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

REVIEWED AND AGREED

 

6.1     the evidence and analysis so far from the scrutiny review detailed in the Appendix to the report; and 

 

6.2     the following recommendations should proceed to Full Council on 28 March 2017:

  • R1 - Public Realm projects in town and village centres should contribute to the sustainability of centres and communities. The rationale to deliver a regeneration strategy for the local area, which is strongly embedded in the principles of place and local context and “town centre first” principles, should be supported;
  • R2 - A set criteria based on the approach used by Renfrewshire Council should be adopted for inclusion into any future Shop Front Improvement Schemes in Dumfries and Galloway. The criteria should help prioritise projects and positively influence take up of the scheme. In addition, a review of the application process should be undertaken to ensure that the process is as simple as possible;
  • R3 - The Council’s contribution needs to be more visible in town and village improvement schemes with consistent Council branding included within material relating to any future schemes;
  • R4 - Easy to access information should be available to a wide range of sources, including Elected Members, to ensure that any future Shop Front Improvement Scheme is promoted locally and that take up is maximised across the region;
  • R5 - Continuation of The Shopfront Improvement Scheme should be encouraged as a positive contributory factor to a suite of initiatives and projects, which together combine to make a significant impact to appearance;
  • R6 - Block applications should be encouraged for future Shop Front Improvement Schemes to help achieve a more significant impact but single applications wouldn’t be discouraged;
  • R7 - Evaluation of individual projects, including for example the Shop Front Improvement Scheme and other Public Realm projects that form part of a programme, should be undertaken in accordance with the methodologies and Scottish Government guidance developed for that purpose;
  • R8 Prior to the start of any future town and village project Members set a criteria of what they wish to achieve which would allow them to evaluate the success and effectiveness of the project.
  • R9 - Planning Gain should be considered and negotiated at the outset of relevant projects to maximise benefits to towns and villages;
  • R10 - Planning and co-ordination should be improved to ensure signage within the region’s towns and villages is consistent and effective. The Council has a lead role in coordinating activity across Council Departments, local communities and other bodies;
  • R11 - Continue to support the proposals within the Strategic Housing Investment Plan (SHIP) for large and small scale projects in towns and villages across the whole of our region to deliver new affordable housing, a number of which encourage town centre living.


  

7 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.