Scrutiny and Performance Committee Minutes

Date:
Tuesday 30 August 2016
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ivor A Hyslop (Chairman) - Lochar
Richard Brodie (Vice-Chairman) - Annandale South
Gillian Dykes - Mid and Upper Nithsdale
Patsy Gilroy - Dee
Marion McCutcheon - Stranraer and North Rhins
Alastair Witts - Nith
Andrew Wood - Mid and Upper Nithsdale
Officials:
Lorna Meahan - Director Corporate Services
Andrew Reed - Policy and Performance Advisor
Melinda Dolan - Policy and Performance Advisor
Lee Seton - Wellbeing Manager
Scott McMeekan - Community Sports Hub Development Officer
Claire Thomson - Governance Officer
In attendance:
Billy Hewitson - Chairman, Queen of the South Football Club
Graham Muir - Coach Development Officer, Greystone Rovers
Apologies:
Ian Carruthers - Annandale South
Brian Collins - Castle Douglas and Glenkens
Yen Hongmei Jin - Lochar
Colin Wyper - Dee
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

7 Members present, 4 apologies

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF MEETING OF 7 JUNE 2016

Decision

 

APPROVED

4 SCRUTINY REVIEW - ACCESS TO SERVICES AND USE OF PUBLIC BUILDINGS: FEEDBACK FROM VISIT TO DUMFRIES SPORTS CLUB, NUNHOLM - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

4.1      NOTED the evidence and information collected at the visit to Dumfries Sports Club, Nunholm on 11 July 2016 as detailed in the Appendix to the report and on the audio recording of the meeting at the following links, https:www.youtube.com/watch?v=lkwM7lyqa1o  and https:www.youtube.com/watch?v=FVLUj0vaDj8; and

4.2      AGREED this should be added to the evidence gathered for the Access to Service and Use of Public Buildings Scrutiny Review.

5 SCRUTINY AND PERFORMANCE COMMITTEE: ACCESS TO SERVICES AND USE OF PUBLIC BUILDINGS: EVIDENCE SESSION ON OPERATIONS OF COMMUNITY SPORTS HUBS, DAVID KESWICK ATHLETIC CENTRE PITCHES AND KING GEORGE V SPORTS COMPLEX - REPORT BY DIRECTOR CORPORATE SERVICES

PROCEDURE - The Committee heard from Billy Hewitson and Graeme Muir

 

Decision

 

5.1      AGREED to receive a presentation and discussed the current access agreements and operations at the Community Sports Hubs, David Keswick Athletic Centre pitches and King George V Sport Complex;

5.2      NOTED the briefings as detailed in the Appendix to the report;

5.3      AGREED this should be added to the evidence gathered for the Access to Services and Use of Public Buildings Scrutiny Review; and

 

5.4      AGREED to recommend the Children, Young People and Lifelong Learning Committee consider a conference of interested parties for the development of Community Sports Hubs.
 

MEMBER - Gill Dykes left the meeting - 6 Members present 

6 SCRUTINY REVIEW - ACCESS TO SERVICES AND USE OF PUBLIC BUILDING: DESKTOP REVIEW OF MODELS IN OTHER LOCAL AUTHORITIES - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

6.1      CONSIDERED the evidence and information collected during the desktop review evidence of models from other local authorities as detailed in the Appendix to the report; and

6.2      AGREED this should be added to the evidence gathered for the Access to Service and Use of Public Buildings Scrutiny Review.

 

MEMBER - Marion McCutcheon left the meeting - 5 Members present

7 SCRUTINY REVIEW - ACCESS TO SERVICES AND USE OF PUBLIC BUILDINGS - ACTIONS, NEXT STEPS AND INITIAL OBSERVATIONS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

7.1      NOTED the progress and actions taken for the Access to Services and Use of Public Buildings Scrutiny Review;

AGREED

7.2      the evidence and analysis so far from the scrutiny review as detailed in Appendix 2 to the report are reflected in the summary at 3.6; and

7.3      the next steps for the Scrutiny Review as set out in the Appendix 1 to the report and that further work is carried out to address the gaps identified at 3.7 in the report, and prepare the evidence for review at the next meeting.

8 SCRUTINY REVIEW - PUBLIC INVOLVEMENT - ACTIONS, NEXT STEPS AND INITIAL OBSERVATIONS- REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

8.1      NOTED the progress and actions taken for the Public Involvement Scrutiny Review;

AGREED

8.2      the evidence and analysis so far from the scrutiny review detailed in Appendix 2 to the report are reflected in the summary at 3.6 in the report; and

8.3      the next steps for the Scrutiny Review as set out in the Appendix 1 to the report and that further work is carried out to address the gaps at 3.7 in the report, and prepare the evidence for review at the next committee. 

 

 

 

9 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the chairman due to the need for a decision.