Review of Schemes Sub Committee Minutes

Date:
Friday 22 January 2016
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Tom A McAughtrie (Chairman)-Abbey
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Alistair Geddes-Mid Galloway
Ivor A Hyslop-Lochar
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Officials:
Lorna Meahan - Director Corporate Services
Rhona Lewis - Head of Legal and Democratic Services
Claire Thomson - Governance Officer
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

7 Members present

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF MEETING OF 4 DECEMBER 2015

Decision

 

APPROVED

4 SCHEME OF ADMINISTRATION AND DELEGATION TO COMMITTEES - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

4.1      CONSIDERED the revised draft Scheme of Administration and Delegation to Committees as attached at the Appendix which reflected the Committee’s deliberations and decisions in December 2015;

 

4.2      REVIEWED the information and AGREED to recommend the following further revisions/clarification to the Scheme:-

 

4.2.1  creation of an Enterprising Sub Committee which would oversee trading operations and that consideration be given to whether this should be a Sub Committee of the Economy, Environment and Infrastructure Committee, a Sub Committee of Full Council or a Committee in its own right;

 

4.2.2  that the Policy and Resources Committee should have oversight of procurement, including contract management, across the Council;

 

4.2.3  that strategic housing remain a function of the Housing Sub Committee until May 2017;

 

4.2.4  that the role of the Harbours Sub Commtitee be more explicit in relation to Harbour Orders and to investigate whether or not the original remit of the Sub Committee permitted it to deal with harbours in private ownership as well as Council owned faciltiies;

 

4.2.5  to amend paragraph 4.6 in the Scheme relating to the Planning Applications Committee to read "participation" instead of "voting";

 

4.2.6  that anomalies in relation to membership of Area Committees at paragraph 4.9 of the Scheme be noted pending the ongoing review of local government boundaries, which would be the subject of a report to the Policy and Resources Committee but suggested that Area Framework working practices could be aligned with budgets in the meantime;

 

4.2.7  noted that legislation provided for social work complaints to be referred to SPSO and would no longer be a Council function, although the timescale for this had yet to be confirmed;

4.2.8  teacher, church and education reps - noted that clarity was required on what constituted education / young people issues and the need for a framework to allow participation by representatives at the appropriate points of Committee meetings;


4.2.9  links between Committees - noted that specific delegations would be set out explicitly in the Scheme and requested that a report be brought forward to the next meeting if dubiety/cross over existed, for consideration by the Full Council in March 2016;


4.2.10  clarity was required on the role of the Integration Joint Board and how applications for assistance previously considered by the Housing Sub Committee might be dealt with in the future;

 

4.2.11  clarity  was trequired on the reporting lines for housing, anti-social behaviour and community safety functions;

 

4.2.12   noted critical appraisal by the Full Council of the Integration Joint Board Annual Performance Report on the Strategic Plan together with any financial requisition requests from the Integration Joint Board;
 

4.2.13  suggested that the Police, Fire and Rescue Committee remain a Sub Committee of the Full Council to consider performance reports in relation to Police and Fire matters;

 

4.2.14  to receive a report on withdrawal of delegation in relation to Standing Order 13 at the next meeting on 4 March;
 

4.3      NOTED the further work that was required in respect of Social Work functions, the role of the Integration Joint Board and the role of the Children, Young People and Lifelong Learning Committee; and

 

4.4      AGREED to receive a final draft Scheme for review and agreement prior to Full Council in March 2016.

5 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.