Review of Schemes Sub Committee Minutes

Date:
Friday 4 December 2015
Time:
10.30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Tom A McAughtrie (Chairman)-Abbey
Ian Carruthers-Annandale South
Alistair Geddes-Mid Galloway
Ivor A Hyslop-Lochar
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Officials:
Rhona Lewis - Head of Legal and Democratic Services
Claire Thomson - Governance Officer
Apologies:
Richard Brodie - Annandale South
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

5 Members present, 1 Apology and 1 Member not present at the start of the meeting.

2 DECLARATIONS OF INTEREST

NONE declared

 

MEMBER - Ian Carruthers entered the meeting - 6 Members present

3 AMENDMENTS TO STANDING ORDERS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

AGREED

 

3.1      to recommend to Full Council the amendments to Standing Orders as detailed in paragraph 3.2.2, 3.2.3 and 3.2.4 of the report;

 

3.2      to recommend to the Full Council that Standing Order 5 - Leader and Depute Leader be amended to reflect that in exceptional circumstances where the Chairman required to stand down but remain at the meeting, the Vice-Chairman be permitted to take the chair and, if required, use their casting vote should there be an equality of votes; and

 

3.3     to receive a report at a future meeting on the request that consideration be given to amending Standing Order 13 - Withdrawal of Delegation where the Full Council did not agree to remove delegation in order to debate a Notice of Motion, the Motion be referred back to the parent Committee for consideration.

 

DISSENT - Willie Scobie requested that his dissent be recorded, having failed to find a seconder for his amendment at Standing Order 10.3.2 that minutes of the Employment and Appeals Sub Committee should state (a) the unanimous decision of the Committee or (b) detail the numbers voting for and against, should a ballot take place.

4 SCHEME OF ADMINISTRATION AND DELEGATION TO COMMITTEES - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

REVIEWED the information and analysis and AGREED to recommend the following revisions to the Scheme of Administration and Delegation to Committees to align with Director responsibilties with effect from 1 April 2016 and to receive a report  at a future meeting of this Sub Committee in January 2016 for recommendations to be made to the Full Council before March 2016:-

  • to retain the Policy and Resources Committee
  • to include Trading Standards, Environmental Health and the relevant elements of DGFirst functions within the Economy, Environment and Infrastructure Committee appreciating that other elements of DGFirst would require to report to either Communities or Children, Young People and Lifelong Learning Committees in terms of budget monitoring
  • to establish an Enterprising Sub Committee
  • to establish a Harbours Sub Committee of the Economy, Environment and Infrastructure Committee
  • to establish a Children, Young People and Lifelong Learning Committee
  • to retain a separate Social Work Services Committee and to maintain a watching brief on the embedding of arrangements for the Integration Joint Board
  • that the Community and Customer Services Committee be renamed to the Communities Committee
  • that the Welfare Reform Sub-Committee be retained in the meantime until its functions can be included within the Communities Committee
  • that the Housing Sub Committee be retained as a Sub Committee (of Full Council) until May 2017, then to be subsumed into the Communities Committee for continuity purposes
  • that the future role of Area Committees, in terms of local community participation, development of participative budgeting or scrutiny of local plans be considered as part of revised Committee structures.
5 COMMUNITY INPUT INTO AREA COMMITTEE MEETINGS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED the feedback from Area Committees in relation to Community Input to Area Committee meetings and AGREED to recommend to the full Council to include for a Public Forum as part of the Business Agenda for Area Committees, APPRECIATING that where a notified question(s) from the public related to an item of business already on the agenda, this/these be considered as part of that agenda item rather than as part of the Public Forum.

6 SCHEMES OF DELEGATION AND RESPONSIBILITIES TO OFFICERS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

6.1      CONSIDERED the revised Scheme of Delegation and Responsibilities to Officers as detailed at the Appendix to the report, APPRECIATING that further clarification was required on (1) delegations in respect of Environmental Health, Trading Standards and Licensing functions and (2) amendment to paragraph 2.2 to reflect Members' views that any significant variance required to be reported and agreed by the appropriate Committee;

 

AGREED

 

6.2      that this Scheme should broadly reflect the revised management structures, NOTING that it was proposed that the Director Corporate Services would deputise for the Chief Executive and that a future report to Full Council would define the Depute Monitoring Officer arrangements; and

 

6.3      to receive a further report at the next meeting of the Sub Committee, with a view to making recommendations to the Full Council meeting before March 2016.

7 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.