Review of Standing Orders Sub Committee Minutes

Date:
Friday 1 September 2017
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ros Surtees (Chairman)-Stranraer and the Rhins
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Ivor A Hyslop-Lochar
David James-Castle Douglas and Crocketford
Tommy Sloan-Stranraer and the Rhins
Stephen Thompson-Annandale North
Officials:
Derek Crichton - Director Communities
Nick Evans - Democratic Services Manager
Liz Manson - Community Planning and Engagement Manager
Claire Rogerson - Governance Officer
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

6 Members present and 1 Member not present at the start of the meeting.

2 DECLARATIONS OF INTEREST

NONE declared.

3 MINUTE OF MEETING OF 23 JUNE 2017

Decision

 

APPROVED

4 AMENDMENTS TO STANDING ORDERS - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

MEMBER - Ian Carruthers entered the meeting - 7 Members present

 

4.1 CONSIDERED the proposed amendments to Standing Orders as detailed in paragraphs 3.2 and 3.5 of the report;


4.2 NOTED the proposal to amend the performance measure in the Legal and Democratic Services Business Plan for the publication of draft minutes of committee meetings, and recognising that this was not part of Standing Orders, agreed to recommend that this be considered by the appropriate committee;

 

4.3 AGREED to recommend that consideration of Standing Order 8, being issues of quorum and the use of substitution at common good sub committees, be determined by Full Council on 26 September 2017, recognising there were issues in the application of standing orders particularly in determining how substitutes would be selected be it on a geographic or political basis.

 

4.4 FURTHER REQUESTED that a report be presented at a future meeting of this sub committee to address issues of quorum in relation to the joint meeting of pension sub committee and pension board.

 

5 DUMFRIES AND GALLOWAY COUNCIL AREA WORKING AND LOCAL COMMUNITY ENGAGEMENTS ARRANGEMENTS - REPORT BY DIRECTOR COMMUNITIES

PROCEDURE - At the request of the Chair the Proposal for a Ward Event (Appendix ) was circulated to those present.

VOTE

5.1     MOTION by STEPHEN THOMPSON seconded by RICHARD BRODIE to agree to recommend to Full Council on 26 September 2017 the proposed remit for Area Committees as set out in Appendix 1 to the report but that the frequency of meetings be bimonthly and that the meetings take place during the day .

5.2     AMENDMENT by  IAN CARRUTHERS seconded by DAVID JAMES to agree to recommend to Full Council on 26 September 2017 that the proposed remit for Area Committees as set out in Appendix 1 to the report but that the frequency of the meetings are 4 per year and that the meetings take place during the evening and be at the discretion of the Area Committee.

On a vote taken by roll call, Members voted as follows:-

5.3     Motion - 4 Votes being:-

Ros Surtrees; Richard Brodie; Tommy Sloan and Stephen Thompson

5.4     Amendment - 3 Votes being:-

Ian Carruthers; Ivor Hyslop and David James

Decision

AGREED

5.5     to recommend to Full Council on 26 September 2017 that the proposed remit for Area Committees be as set out in Appendix 1 to the report but that the frequency of meetings be bimonthly and that the meetings take place during the day .

 

5.6     to recommend to Full Council on 26 September 2017 that there are four liaison meetings each year, held in four local venues, between the Strategic Leadership Team and Chairs, Vice Chairs as set out in paragraph 3.13 to the report and FURTHER AGREED to recommend that this be extended to include all Members of the Area Committees;

 

5.7     to recommend to Full Council on 26 September 2017 the proposed membership and boundaries of Area Committees as set out in paragraph 3.14 and Appendix 3 (Option 1) to the report;

 

5.8     to recommend to Full Council on 26 September 2017 the proposals for improving the Council’s arrangements for community participation and engagement as set out in paragraph 3.15-16 to the report and with a Progress Report before summer recess 2018, to include data of 6 months of operation ; and

 

5.9     to recommend to Full Council on 26 September 2017 the proposed Operating Protocol for Ward events as set out in Appendix 5 to the report.

DISSENT - David James requested that his dissent be recorded after having failed to secure a seconder for the motion to recommend to Full Council on 26 September 2017 that this Council no longer has Area Committees.
 

6 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

NOTED that there was no other business deemed urgent by the Chairman due to the need for a decision