Review of Standing Orders Sub Committee Minutes

Date:
Friday 23 June 2017
Time:
2:00pm
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ian Carruthers (Chairman)-Annandale South
Richard Brodie-Annandale South
Rob Davidson (Substitute)-Abbey
Ivor A Hyslop-Lochar
David James-Castle Douglas and Crocketford
Tommy Sloan-Stranraer and the Rhins
Stephen Thompson-Annandale North
Officials:
Rhona Lewis - Head of Legal and Democratic Services
Derek Crichton - Director Communities
Kirsty Peden - Community Engagement Manager
Claire Rogerson - Governance Officer
Apologies:
Ros Surtees - Stranraer and the Rhins
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

PROCEDURE - As an apology had been received from the Chairman, the Governance Officer asked members to appoint a Chairman for this meeting

 

AGREED to appoint Ian Carruthers as Chairman for the meeting

 

PROCEDURE - Ian Carruthers assumed the role of Chairman

 

7 Members present, 1 apology and 1 substitution

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF MEETING OF 2 MARCH 2017

Decision

 

NOTED

4 DELEGATION TO REVIEW OF STANDING ORDERS SUB COMMITTEE - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED the remit of the Review of Standing Orders Sub Committee as detailed at 3.2 of the report

5 DUMFRIES AND GALLOWAY COUNCIL AREA WORKING AND LOCAL COMMUNITY ENGAGEMENT ARRANGEMENTS - REPORT BY DIRECTOR COMMUNITIES

Decision

 

5.1     CONSIDERED the proposed remit for Area Committees as detailed in paragraph 3.14 and Appendix 2 of the report;

 

5.2     NOTED the example calendar of Area Committee meetings as detailed in Appendix 3 of the report;

 

5.3     CONSIDERED the options for the membership and boundaries of Area Committees as detailed in paragraph 3.21 and Appendix 4 of the report;  

 

5.4    NOTED the proposals for improving the Council’s arrangements for community participation and engagement at local level as presented in paragraphs 3.28-3.40;

 

5.5    AGREED to receive a further report on Council Area working and local community engagement arrangements to include options for the membership, boundaries and frequency of meetings for area committees at the next meeting of the Sub Committee detailing the recommendation to be presented to the September meeting of Full Council; and

 

5.6    FURTHER AGREED that a report detailing the membership and substitution at common good fund sub committees be brought to the next meeting of the Sub Committee detailing the recommendation to be presented to the September meeting of Full Council, noting that a review of the arrangements for common good sub committees was part of this Sub Committee’s work plan.

6 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no other business deemed urgent by the Chairman due to the need for a decision