Review of Standing Orders Sub Committee Minutes

Date:
Friday 2 December 2016
Time:
12:00pm
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Tom A McAughtrie (Chairman)-Abbey
Ian Carruthers-Annandale South
Alistair Geddes-Mid Galloway
Jane Maitland (substitute)-Dee
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Officials:
Lorna Meahan - Director Corporate Services
Rhona Lewis - Head of Legal and Democratic Services
Claire Thomson - Governance Officer
Apologies:
Richard Brodie - Annandale South
Ivor A Hyslop - Lochar
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

5 Members present, 2 Apologies and 1 substitute

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF MEETING OF 2 SEPTEMBER 2016

Decision

 

APPROVED

4 AMENDMENTS TO STANDING ORDERS AND SCHEME OF ADMINISTRATION AND DELEGATION TO COMMITTEES - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

AGREED

 

4.1  to recommend to Full Council that Standing Orders 12.1.9, 19, 22, 23 and 24 are deleted and additions are made to the Scheme of Administration and Delegation to Committees as shown at 5.1.15, 5.1.16 and 5.11.8 in Appendix 2 to the report; and

 

4.2  to seek further clarification on the process and timescales for challenges to the accuracy of a minute as outlined at paragraph 3.2 in the report.

5 SCHEME OF DELEGATION AND RESPONSIBILITIES TO OFFICERS - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

AGREED

 

5.1  to recommend to Full Council the revisions to the Scheme of Delegation and Responsibilities to Officers as tracked in the Appendix to the report; and

 

5.2  under delegations to the Director Communities, to recommend a £10,000 limit on acquisition of items for museum and art collections.

 

MEMBER - Ian Carruthers left the meeting - 4 Members present

6 REPRESENTATION ON OUTSIDE BODIES

MEMBER - Willie Scobie left during consideration of the following item - 3 Members present

 

Decision

 

AGREED

 

6.1  that a review be undertaken into Outside Bodies as detailed in Paragraph 4 of the report;

 

6.2  that the findings of this review be reported back to this Sub Committee in March 2017; and

 

6.3  that the report back to this Sub Committee in March 2017 will recommend the adoption of a revised Scheme of Appointments to Outside Bodies that has been developed bearing in mind the principles detailed in 4.4.1 to 4.4.4 of the report.
 

7 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

NOTED that there was no other business deemed urgent by the Chairman due to the need for a decision.