Review of Standing Orders Sub Committee Minutes

Date:
Thursday 2 March 2017
Time:
2.00pm
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Tom A McAughtrie (Chairman)-Abbey
Ian Carruthers-Annandale South
Alistair Geddes-Mid Galloway
Ronnie Nicholson (substitute)-North West Dumfries
Willie Scobie-Stranraer and North Rhins
Officials:
Rhona Lewis - Head of Legal and Democratic Services
Liz Manson - Community Planning and Engagement Manager
Claire Rogerson - Governance Officer
Apologies:
Richard Brodie - Annandale South
Ivor A Hyslop - Lochar
Colin Smyth - Nith
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

5 Members present, 3 apologies

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF MEETING OF 2 DECEMBER 2016

Decision

 

APPROVED

4 THE COUNCILLORS’ CODE OF CONDUCT - CONSULTATION ON POSSIBLE AMENDMENTS OF PROVISIONS ON CONFLICTS OF INTEREST - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

AGREED to respond to the Scottish Government's Consultation that there was a need to amend the Code of Conduct to provide an exemption for Councillors who were members of Regional Transport Partnerships but also for other for Councillors involved in other public bodies; FURTHER AGREED that there was the need for protection for Councillors when acting as Directors of Companies, for example ALEOs, and to raise this issue in the response to the Consultation

5 AMENDMENTS TO STANDING ORDERS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

5.1     AGREED the proposed amendments to Standing Orders as detailed in paragraphs 3.5, 3.7 and 3.9 to the report; and

5.2    REQUESTED that with regard to the approval of minutes for all Council meetings that work is done to look at the authority of Full Council to approve all minutes before approval by the Committee that the minute refers to and FURTHER REQUESTED that the process for Members requesting reports with regard to standing orders 14 and 16 be looked at with a view to standardising procedures.

 

6 DUMFRIES AND GALLOWAY COUNCIL AREA ARRANGEMENTS - REPORT DIRECTOR COMMUNITIES

Decision

 

6.1     NOTED the remit for Area Committees and Ward Forums agreed by the Sub Committee on 2 September 2016 as set out in Appendix 1 to the report;

6.2     AGREED to leave consideration of the arrangements for area committee to the Council following the Local Government elections.
 

7 UPDATE ON REVIEW OF EXTERNAL REPRESENTATION AND OUTSIDE BODIES - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

PROCEDURE - The Chairman advised the Committee that references to 4.14 in the recommendations and throughout the report should read 4.13.

7.1     CONSIDERED the proposed definition at 4.12 and at Appendix 1 to the report on the reclassification of certain statutory appointments as distinct from Outside Bodies;

7.2     NOTED the work that has been carried out regarding role description, declarations of interest and liability and the current consultation on the Councillors Code of Conduct being undertaken by the Scottish Government and AGREED that further work is carried out as described in 4.13 to the report, to prepare a defining role to be reported to this Sub Committee early in the new Council;

AGREED

7.3     that the Code of Conduct be reviewed subject to completion of the Scottish Government’s consultation;

7.4     that following completion of the work detailed in 4.13 to the report that proposals on expenses are brought forward for consideration to this Sub Committee early in the new Council;

7.5     the process for agreeing and managing appointments of Members to Outside Bodies as detailed in Appendix 3 to the report;

7.6     that satisfactory completion of the Annual Assurance Certificate become a requirement of any External Organisation/ Outside Body seeking Council representation; and

7.7     to place on record an appreciation of the work undertaken in progressing this to date
 

 
 

8 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no other business deemed urgent by the Chairman due to the need for a decision.