Ad Hoc Sub Committee Review of Schemes Minutes

Date:
Tuesday 6 May 2014
Time:
2:00pm
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Brian Collins (Chairman)-Castle Douglas and Glenkens
Ian Carruthers-Annandale South
Alistair Geddes-Mid Galloway
Ivor A Hyslop-Lochar
Tom A McAughtrie-Abbey
Jane Maitland (substitute)-Dee
Colin Smyth-Nith
Officials:
Derek Crichton - Head of Corporate Support
Claire Thomson - Governance Officer
Apologies:
Richard Brodie - Annandale South
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

7 Members present, 1 Apology, 1 substitution

2 DECLARATIONS OF INTEREST

There were no declarations of interest

3 REVIEW OF OUTSIDE BODIES AND STANDING ORDERS AND SCHEMES - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

AGREED

 

3.1  having reviewed the draft Scheme of Appointments to Roles and Outside Bodies as detailed at Appendix 1 to the report:

3.1.1  that the Scheme be set out to indicate clearly where a Member's role was as decision maker or that of advisor;

3.1.2  to ensure that all current link officer details were updated and that these officers be required to produce an annual assurance certificate to confirm that the body continued to be properly constituted and insured;

3.1.3  to make a separate distinction between Trust and Champions and that Trusts be regarded as outside bodies with an indication in the Scheme as to which were administered by the Authority and which were not;

3.1.4  to seek advice from the Standards Commission with regard to registration and declaration of interests of outside bodies;

3.1.5  that there be a general assessment of future relationships with all outside bodies;

 

3.2  to recommend to full Council that Standing Orders be amended to include for recording of dissent and that this be in the form of minuting the terms of the motion or amendment which was not seconded and to seek further advice as to the application of recording dissent at the Employment and Appeals Sub-Committee;

 

3.3  the status quo with regard to Standing Order 13.1;

 

3.4  to recommend to full Council the amendments to the Scheme of Administration and Delegation to Committees as detailed at paragraphs 3.8.1 and 3.8.2 in the report;

 

3.5  note the amendment to the Scheme of Delegation to Officers as detailed at 3.9 in the report; and

 

3.6  that the Sub-Committee meet next before the recess to address the revised Scheme of Appointments to Roles and Outside Bodies; governance and reporting arrangements for those entities not classed as outside bodies; and the revised Scheme of Delegation to Officers.
 

4 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

NOTED that there was no business deemed urgent by the Chairman.