Policy and Resources Committee Minutes

Date:
Thursday 16 March 2017
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ronnie Nicholson (Chairman) - North West Dumfries
Ted Thompson (Vice-Chairman) - Lochar
Ian Carruthers - Annandale South
Iain Dick - Stranraer and North Rhins
Gillian Dykes - Mid and Upper Nithsdale
Patsy Gilroy - Dee
Jeff Leaver - Lochar
Gail Macgregor - Annandale North
Sean W Marshall - Annandale South
Jim McColm - Mid Galloway
Graham Nicol - Mid Galloway
Ronnie E Ogilvie - Annandale South
Willie Scobie - Stranraer and North Rhins
Stephen Thompson - Annandale North
Roberta Tuckfield - Wigtown West
Colin Wyper - Dee
Officials:
Gavin Stevenson - Chief Executive
Paul Clarkin - Head of Organisational Development Human Resources and Assets
James McDowall - Organisational Development Manager
Stephen Jack - Lifelong Learning Manager
Jamie Ferguson - Community Development and Empowerment Manager
Louise Mattheseon - Property and Architectural Services Manager
Claire Renton - Strategic Lead of Physical Learning Environments
Mark Baillie - PPP and DBFM Manager
Chris Wood-Gee - Team Leader Sustainable Development
Jim McCarron - Finance Officer
Rhona Lewis - Head of Legal and Democratic Services
Apologies:
Rob Davidson - Abbey
Peter Diggle - Annandale North
Jane S Maitland - Dee
Colin Smyth - Nith
Andrew S Wood - Mid and Upper Nithsdale
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

14 Members present, 5 apologies and 2 Members not present

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF MEETING OF 2 FEBRUARY 2017

Decision

 

APPROVED

 

MEMBERS - Gail MacGregor and Colin Wyper entered the meeting - 16 Members present

4 2018 REVIEW OF UK PARLIAMENT CONSTITUENCIES - SECONDARY CONSULTATION - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED

4.1     the Boundary Commission for Scotland had commenced a secondary consultation period as part of its 2018 review of UK Parliamentary Constituencies;

4.2     the representations received by Councillor Dykes from individuals and Community Councils stating that each of the communities of Moniaive, Dunscore and Auldgirth wished to remain in the same constituency that each was currently; and that representations in support of this had been made to the Boundary Commission; that Annandale South should remain in Clydesdale and Eskdale as this is the will of the people and the Community Councils; and that the communities of Heathall and Locharbriggs have an affinity with Dumfries and therefore should be part of Dumfries and Galloway Constituency; and

 

4.3     the Council had agreed its response prior to the first consultation period but it was open for individuals and interested groups to make representations during this second consultation period.
 

5 CONVENTION OF SCOTTISH LOCAL AUTHORITIES (COSLA) - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

AGREED that Dumfries and Galloway Council withdraw its termination of membership for the period ending 1 April 2017 to 31 March 2018 and FURTHER AGREED that this Council advise COSLA by 31 March 2017 that this Council gives notice to terminate its membership with effect from 1 April 2018, but reserves the right to withdraw its notice of termination at any point during 2017/2018; and this would be a matter for the new Council to consider.

6 REGULATION OF INVESTIGATORY POWERS (SCOTLAND) ACT 2000 - INSPECTION BY OFFICE OF SURVEILLANCE COMMISSIONERS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

6.1     NOTED the Inspection Report of the Office of Surveillance Commissioners following on from the Council’s Inspection on 21 November 2016 (Appendix to the report); and

6.2     AGREED to accept the recommendations made within the Inspection Report.
 

7 DELIVERING AN ENHANCED MODERN APPRENTICESHIP PROGRAMME FOR DUMFRIES AND GALLOWAY - REPORT BY HEAD OF LIFELONG LEARNING AND WELLBEING

Decision

 

NOTED

7.1     the progress and success of the MA Plus Programme since its implementation in June 2012 and the Positive Destination statistics as highlighted in Appendices 1, 2 and 3 to the report;

7.2     the content of the University of Glasgow - Training and Employment Research Unit (TERU) external evaluation of the Council’s MA Plus Programme, and their conclusions and future options, as set out at Appendix 4 to the report;

7.3     the work that had commenced through Employability and Skills to explore possibilities to continue an MA programme utilising Apprenticeship Levy funding as detailed at paragraph 3.19 in the report; and

7.4     AGREED to write to the Scottish Government seeking clarification on the funding available to support the Council’s local Apprenticeship programme.
 

8 DEVELOPMENT OF OUR COACHING AND MENTORING POLICY - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Decision

 

AGREED the Coaching and Mentoring Policy and Procedure as appended to the report. (Appendices 1 and 2)

9 DRAFT COUNCIL COMMUNICATIONS STRATEGY 2017 - 2022 - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

AGREED 

 

9.1     the draft Communications Strategy, within Appendix 1 of this report; and

 

9.2     the Implementation Plan for 2017/18, within Appendix 2 of this report.

10 DUMFRIES AND GALLOWAY COMMUNITY ASSET TRANSFER STRATEGY AND PROCEDURE - REPORT BY DIRECTOR COMMUNITIES

Decision

 

10.1     NOTED the Council’s Community Asset Transfer Strategy, the four Objectives summarised at paragraph 3.7; and the Action Plan to achieve them as set out in Appendix 1 to the report; and

10.2     AGREED the Council’s Community Asset Transfer Procedure as set out in Appendix 2 to the report and in particular its relationship with the Disposal and Acquisition Policy
 

11 DISPOSAL AND ACQUISITION POLICY - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

AGREED to include a flow chart of the process to be followed; to consider how to incorporate the views of elected members, particularly local members at area committees; and to bring a policy incorporating these revisals to the next meeting of this Committee

 

MEMBER - Graham Nicol left the meeting - 15 Members present

12 FORMER AMBULANCE DEPOT, PRINCES AVENUE, NEWTON STEWART - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

12.1     NOTED the recommendation of Wigtown Area Committee of 8 March 2017; and

 

12.2     AGREED the request from The Order of St John to gift the Former Ambulance Depot, Princes Avenue, Newton Stewart to Galloway Mountain Rescue Team.

 

MEMBER - Graham Nicol re-entered the meeting - 16 Members present

13 WHITHORN NEW TOWN HALL, WHITHORN - PROPOSED COMMUNITY ASSET TRANSFER - REPORT BY DIRECTOR COMMUNITIES

Decision

 

13.1    NOTED the All Roads Lead to Whithorn Charitable Trust Business Plan as detailed in Appendix 2 to the report, for the community asset transfer of Whithorn New Town Hall, in order to develop a purpose made building incorporating a mixture of community, sporting and tourism uses; and

13.2     AGREED - that a Community asset transfer be made to the Trust for a nominal sum, with the condition that the required capital funding for the project is secured by 31st July 2018; with the Trust able to apply for a further extension on the grounds of delay by the funder or any other circumstances outwith its control.
 

14 PORTPATRICK PUBLIC TOILETS - PROPOSED COMMUNITY ASSET TRANSFER - REPORT BY DIRECTOR COMMUNITIES

Decision

 

14.1     NOTED the Portpatrick Harbour Community Benefit Society’s Business Plan, as detailed in Appendix 1 to the report and additional finance details in Appendix 2 to the report, for the community asset transfer of the Portpatrick Public Toilets, in order to benefit Harbour users and the wider community of Portpatrick; and

14.2     AGREED Option 1 - that a Community asset transfer to the Society, including a contribution of maintenance budget £25,000 over 4 years, the asset and all future costs associated with it would therefore sit with the Society from the date of transfer onwards
 

15 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that the there was no other business deemed urgent by the Chairman due to the need for a decision.

 


 

16 LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50a (4) of paragraphs 6, 8 and 9 of Part 1 Schedule 7a to the Local Government (Scotland) Act 1973

 

MEMBER - Colin Wyper left the meeting - 15 Members present

17 DISPOSAL OF FORMER MOUSWALD PRIMARY SCHOOL MOUSWALD - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS (PARAGRAPHS 6 & 9)

Summary of Report - The report provided Members with information to enable them to consider an application for a  Community Asset Transfer

 

Decision

 

NOTED

 

17.1     the offer received for the former Mouswald Primary school, Mouswald;

17.2     that there had been a Community Asset Transfer expression of interest

 

AGREED

 

17.3     to recieve the highest offer received subject to the terms and conditions in the offer

17.4     that should the highest offer fail to proceed the property should be re-advertised on the open market

18 RENEWABLE ENERGY AND ENERGY EFFICIENCY - SPEND TO SAVE PROGRAMME - REPORT BY DIRECTOR OF CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING (PARAGRAPHS 6 & 8)

Summary of Report - The report sought Members agreement to invest in the installation of new renewable energy and energy saving technologies in the PPP Schools to reduce energy consumption and cost and to assist in meeting carbon reduction targets

 

Decision

 

AGREED to additional prudential bowrrowing to allow installation of renewable energy and energy saving technologies as both a spend to save investment and to support the delivery of carbon reduction targets as agreed in the Council's Carbon Management Plan