Ad Hoc Sub Committee Planning, Housing and Environment Services Minutes

Date:
Tuesday 2 July 2013
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ian Carruthers (Chairman)-Annandale South
Finlay Carson-Castle Douglas and Glenkens
Brian Collins-Castle Douglas and Glenkens
Jim H Dempster-Mid and Upper Nithsdale
Jeff Leaver-Lochar
Jim McClung-Wigtown West
George N Prentice-Castle Douglas and Glenkens
Officials:
Chris Brown - Service Manager Business and Enterprise
Ewan Green - Head of Economic Development
Peter Roberts - Developer Contributions Officer
Claire Thomson - Committee Clerk
Item Number Item/Description
PUBLIC
1 APPOINTMENT OF CHAIRMAN

Decision

 

AGREED to appoint Ian Carruthers as Chairman.

 

PROCEDURE - Ian Carruthers assumed the role of Chairman.

 

MEMBERS - Brian Collins, Jim H Dempster and Jeff Leaver entered the meeting - 7 Members present

2 SEDERUNT AND APOLOGIES

7 Members present

3 DECLARATIONS OF INTEREST

NONE declared.

4 DELEGATIONS TO AD HOC SUB COMMITTEE - PLANNING, HOUSING AND ENVIRONMENT SERVICES - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

4.1   NOTED the remit of the Ad Hoc Sub Committee Planning, Housing and Environment Services as:

 

"Policy Option 1: Retain existing policy with modifications - community benefit is shared between host communities and region-wide socio-economic fund, with a split of funding 50:50 and to establish a Sub Committee of PHES to determine how the socio economic fund is distributed and bring forward recommendations on the criteria, including the extent to which this will be opened to host communities; host communities should be identified as Community Council areas within 15km of wind farm perimeter, subject to ZTV - as existing policy and for the distribution of the agreed split of community benefit to host communities as an annual payment to Community Councils via administrator or direct from developer".

 

4.2   AGREED that the existing Community Wind farms Benefit Policy as agreed at Planning Housing and environment Committee of 14 May 2013 is agreed Council policy and not part of the remit of this sub-committee.

5 COMMUNITY WIND FARMS BENEFIT: REGION-WIDE SOCIO-ECONOMIC FUND - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

PROCEDURE - The Committee was advised of amendments to the report at 1) recommendation 2.1 should read as detailed at 3.7 of this report; 2) the table at 3.11, category: Main Grants the Eligibility should read (see paragraph 3.6); and 3) the table at 3.11 category: Main Grants the conditions should read (see paragraph 3.4).

 

Decision

 

AGREED

 

5.1   to receive a report to a future meeting of this Sub Committee setting out options for managing the proposed region-wide socio-economic fund, having regard to the discussion at today’s meeting of the Sub-Committee. The range of options shall include: (1) a group constituted outside the Council’s structure to make decisions on funding applications, with a membership including elected Council Members, community members and representatives of other stakeholder interests; (2)  a sub-committee of Planning, Housing and Environment Services Committee or Full Council to make decisions on funding applications (noting that no community reps would be permitted to have membership); (3) determination of grant applications by Area Committees or Area Committee Sub Committees (noting that whilst Area Committee's can co-opt community reps they have no voting rights); (4) determination of grant applications by Common Good bodies (community representatives have voting rights);

 

5.2   that officers make arrangements to discuss the options with the Political Groups in advance of the next meeting of this Sub-Committee;

 

5.3   that the fund criteria be amended to clarify the focus on local proposals and to emphasise support for rural projects and that local be included in the following bullet points:

 

•   Tackling fuel poverty and promoting renewable energy and sustainable living
•   Contributing to the development of affordable housing to meet local needs
•   Improving accessibility through development of sustainable transport solutions
•   Helping to build resilient, self-reliant, safer and inclusive communities
•   Developing skills and employment opportunities;

 

5.4   that Local Improvement Grants be deleted from the Grants Programme and that future reports would offer different approaches based on discussions; and

 

5.5   that officers will provide a written statement to be circulated to Members of the Sub-Committee in advance of its next meeting and for this to be made available on the Council website, setting out the definitive position on the use of Section 75 Planning Obligations to secure provision of community benefit.

6 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.