Planning, Housing and Environment Services Committee Minutes

Date:
Thursday 14 February 2013
Time:
2:00pm
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ian Carruthers (Chairman) - Annandale South
Jim McClung (Vice-Chairman) - Wigtown West
Finlay Carson - Castle Douglas and Glenkens
Jim H Dempster - Mid and Upper Nithsdale
Peter Diggle - Annandale North
Alistair Geddes - Mid Galloway
Ivor A Hyslop - Lochar
Jeff Leaver - Lochar
Denis R Male - Annandale East and Eskdale
John Martin - Nith
Ronnie Nicholson - North West Dumfries
Ronnie E Ogilvie - Annandale South
George N Prentice - Castle Douglas and Glenkens
Colin Smyth - Nith
Roberta Tuckfield - Wigtown West
Andrew S Wood - Mid and Upper Nithsdale
Officials:
Alistair M Speedie - Director Planning and Environment Services
Bill Barker - Director DGFirst
Nick Burnett - Principal Technician Waste Management
Derek Crichton - Head of Corporate Support
Simon Fieldhouse - Countryside Services Manager
Bob Green - Works Maintenance Team Leader
Ewan Green - Head of Economic Development
Steven Herriott - Head of Infrastructure and Commissioning
Jason Syers - Strategic Projects Manager
Apologies:
Brian Collins - Castle Douglas and Glenkens
Grahame Forster - Wigtown West
Craig Peacock - Annandale East and Eskdale
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

16 Members present, 3 apologies

 
2 DECLARATIONS OF INTEREST

NONE declared.

 
3 MINUTE OF MEETING OF 15 JANUARY 2013

Decision

 

APPROVED.

 
4 PRESENTATION ON WHITESANDS MASTERPLAN

Decision

 

THANKED Jason Syers for his presentation on the Whitesands Masterplan and the team for carrying out the Charette and producing a detailed Masterplan.

 
STRATEGIC ITEMS
5 DUMFRIES TOWN CENTRE - WHITESANDS MASTERPLAN - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

5.1   NOTED and APPROVED the outcomes of the Charrette process, as detailed in the Whitesands Masterplan Report, as the basis for the design principles of the flood protection, public realm design and wider heritage-led approach to regeneration in the town centre;

 

AGREED

 

5.2   the content of the Whitesands masterplan report and the Action Plan timescales contained in the delivery section of the masterplan report;

 

5.3   the Whitesands Regeneration as a key project and recommend it for future consideration in the Council’s capital planning strategy, continuing with the charette process through to the advancing the masterplan and FURTHER AGREED for a further report to come back to this Committee in September 2013 on the timescales and costings of the projects in phase 1; and

 

5.4   to progress the flood protection measures, public realm improvements and access /car parking arrangements, to the detailed design and funding stage, NOTING the minimal consequential impacts of flooding in other areas as a result of the Masterplan design.

Head of Economic Development, Strategic Projects Manager

6 TOWN CENTRE PROPERTY INVESTMENT PROGRAMME - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

NOTED

 

6.1   the progress made in relation to the development and delivery of the Shop Front Improvement Initiative; and AGREED to incorporate into the grant process the right of appeal for applicants;

 

6.2   the proposals to progress the Derelict Property and Sites Action; and

 

6.3   AGREED that Officers identify properties or sites for intervention in Stranraer, Lockerbie, Sanquhar and Kirkconnel as pilot projects.

 

MEMBER - Jim Dempster left the meeting - 15 Members present

Head of Economic Development, Strategic Projects Manager

7 ECONOMIC DEVELOPMENT - THE DUMFRIES & GALLOWAY CORE PATHS PLAN 2013 - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

AGREED

 

7.1   the adoption of the Dumfries and Galloway Core Paths Plan, as directed by the Scottish Government; and

 

7.2   for the Director Planning and Environment Services to write to the Director of Public Health seeking a meeting in relation to the resourcing of the Core Paths Plan, given the health and wellbeing benefits derived from these, and for the Chairman and Vice-Chairman to attend this meeting.

 

MEMBERS - Jim Dempster re-entered the meeting and Andrew Wood left - 15 Members present

Countryside Services Manager

8 ZERO WASTE - HOUSEHOLD WASTE RECYCLING CENTRES - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

VOTE

 

8.1   MOTION by RONNIE NICHOLSON seconded by JIM DEMPSTER to defer consideration of this item due to the lack of detailed information contained in the report on current usage of the centres and the potential for adverse impact on high volume sites.

 

8.2   AMENDMENT by ALISTAIR GEDDES seconded by GEORGE PRENTICE that given the information contained within the report to determine this item at the meeting today.

 

8.3   On a vote being taken by roll call, Members voted as follows:

 

Motion - 6 votes being:

 

Jim Dempster, Jeff Leaver, John Martin, Ronnie Nicholson, Ronnie Ogilvie and Colin Smyth.

 

Amendment - 9 votes being:

 

Ian Carruthers, Jim McClung, Finlay Carson, Peter Diggle, Alistair Geddes, Ivor Hyslop, Denis Male, George Prentice and Roberta Tuckfield.

 

VOTE

 

8.4   MOTION by ALISTAIR GEDDES seconded by IVOR HYSLOP to agree to altering Household Waste Recycling Centre opening hours on a phased basis in accordance with Option 3B with a variance to the Lochar Moss opening hours on a trial basis through increasing the evening opening from 6pm to 8pm 7 days a week, with a report evaluating these new arrangements to a future meeting of this Committee.

 

8.5   AMENDMENT by JIM DEMPSTER seconded by RONNIE NICHOLSON to agree to altering Household Waste Recycling Centre opening hours on a phased basis in accordance with Option 2B with a variance to the Lochar Moss opening hours through increasing the evening opening from 6pm to 8pm Monday to Saturday, with a report evaluating these new arrangements to a future meeting of this Committee.

 

8.6    On a vote being taken by roll call, Members voted as follows:

 

Motion - 9 votes being:

 

Ian Carruthers, Jim McClung, Finlay Carson, Peter Diggle, Alistair Geddes, Ivor Hyslop, Denis Male, George Prentice and Roberta Tuckfield.

 

Amendment - 6 votes being:

 

Jim Dempster, Jeff Leaver, John Martin, Ronnie Nicholson, Ronnie Ogilvie and Colin Smyth.

 

Decision

 

AGREED

 

8.7   that given the information contained within the report to determine this item at the meeting today;

 

8.8   to building a new Household Waste Recycling Centre for Newton Stewart at an estimated cost of £500,000 funded as a service improvement from the Infrastructure Asset Class Capital Programmes;

 

8.9   to altering Household Waste Recycling Centre opening hours on a phased basis in accordance with Option 3B with a variance to the Lochar Moss opening hours on a trial basis through increasing the evening opening from 6pm to 8pm 7 days a week, with a report evaluating these new arrangements to a future meeting of this Committee;

 

8.10   to installing lighting at Annan, Whithorn, Lockerbie and Beattock Household Waste Recycling Centres at a one off cost of £16,000 funded within the Infrastructure Asset Class Capital Programmes;

 

8.11   to modification of the waste management licences for Annan, Whithorn, Lockerbie and Beattock to accommodate the new opening hours at a cost of £3,000 funded from the waste management revenue budget; and

 

8.12   to continue to investigate and develop a new build Household Waste Recycling Centre for Langholm and RECOGNISING the need for continued engagement with Langholm Community Council.

Head of Infrastructure and Commissioning, Service Manager Environment

9 ROADS SURFACING PROGRAMMES 2012-13: PROGRESS REPORT - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

PROCEDURE - The Committee was given note of the meeting held on 11 February 2013 to discuss the concerns raised at the Planning, Housing and Environment Services Committee on 15 January 2013 (Appendix).

 

ADJOURNMENT - The meeting was adjourned at 4.00pm to allow Members to read the circulated note and reconvened at 4.10pm with 15 Members present being:
 

Ian Carruthers, Jim McClung, Finlay Carson, Jim Dempster, Peter Diggle, Alistair Geddes, Ivor Hyslop, Jeff Leaver, Denis Male, John Martin, Ronnie Nicholson, Ronnie Ogilvie, George Prentice, Colin Smyth and Roberta Tuckfield.

 

MEMBERS - Finlay Carson, Jim Dempster, Ronnie Nicholson, George Prentice, Colin Smyth and Roberta Tuckfield left the meeting during consideration of this item - 9 Members present
 

PROCEDURE - Bill Barker, Director DGFirst gave a presentation on the Road Surfacing Process.

 

Decision

 

9.1   NOTED the progress of DGFirst in delivering roads surfacing schemes through the Roads Maintenance Management Strategic Commission, FURTHER NOTED the meeting note (Appendix), welcoming the measures put in place to improve performance;

 

9.2   AGREED a future report to this Committee should incorporate information on further detailed analysis of the cost differentials between schemes and include proposals for: 1) Improved Communications including feedback to the public and Elected Member Ward Briefings; 2) Implementing a Quality Assurance Framework within Planning and Environment Services; and

 

9.3   ENDORSED the proposed actions to be taken forward in delivering the recommendations made in the Maintaining Scotland’s Roads A Follow-up Report: Dumfries and Galloway Council Local Follow-up Report (September 2012) : a) The Council will progress the appointment of a Team Leader Infrastructure and Senior Technician Infrastructure to address the lack of capacity in strategic asset management within the Infrastructure Section as identified following a Council wide review of Professional and Technical Services. These appointments will be used to resource improvements in strategic asset management, policy development, strategic commissioning and allocation of funding in addition to addressing the outstanding actions in the Improvement Plan; b) The Strategic Commissions for the current financial year shall be monitored on a regular basis to ensure that customer satisfaction data is appropriately obtained for performance reporting. In addition the secondary performance indicators within the Strategic Commissions shall be monitored with a view to establishing if targets should be set against them for the following financial year; and c) The Council will continue to seek opportunities for the provision of maintenance services to Trunk Road Maintenance Agents and will continue to monitor the market for further opportunities in partnership working and shared services as a means to secure best value from the commissioning process.

Director DGFirst, Head of Infrastructure and Commissioning

10 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.

 

Action Details

ItemDetail
5 Action by Strategic Projects Manager - report on September Agenda for PHES

Action by Head of Economic Development - report on September PHES roll forward list
6 Action by Head of Economic Development - All Actions being progressed.

Action by Strategic Projects Manager - all actions being progressed
7 Action by Countryside Services Manager - complete letter posted out 16th September 2013.
8 Action by Service Manager Environment - The new opening times have been implemented at five Household Waste Recycling Centres with the remaindar on schedule for later this year.
9 Action by Director DGFirst - This item will be updated by Planning and Environment Services.