Planning, Housing and Environment Services Committee Minutes

Date:
Tuesday 15 January 2013
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ian Carruthers (Chairman) - Annandale South
Jim McClung (Vice-Chairman) - Wigtown West
Finlay Carson - Castle Douglas and Glenkens
Brian Collins - Castle Douglas and Glenkens
Jim H Dempster - Mid and Upper Nithsdale
Peter Diggle - Annandale North
Grahame Forster - Wigtown West
Alistair Geddes - Mid Galloway
Ivor A Hyslop - Lochar
Jeff Leaver - Lochar
Denis R Male - Annandale East and Eskdale
John Martin - Nith
Ronnie Nicholson - North West Dumfries
Ronnie E Ogilvie - Annandale South
George N Prentice - Castle Douglas and Glenkens
Colin Smyth - Nith
Roberta Tuckfield - Wigtown West
Officials:
Alistair M Speedie - Director Planning and Environment Services
Chris Brown - Business and Enterprise Manager
Ewan Green - Head of Economic Development
Carol Henshall - Service Manager Committee and Member Services
Steven Herriott - Head of Infrastructure and Commissioning
John Lynch - Head of Strategic Housing, Commissioning and Environmental Standards
Andrew Maxwell - Service Manager Development Planning and Environment
Steve Rogers - Head of Planning and Building Standards
Jason Syers - Strategic Projects Manager
Claire Thomson - Governance Policy Officer and Elections Manager
Apologies:
Craig Peacock - Annandale East and Eskdale
Andrew S Wood - Mid and Upper Nithsdale
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

15 Members present, 2 Apologies

 
2 DECLARATIONS OF INTEREST

Ian Carruthers, Brian Collins, Peter Diggle, Alistair Geddes and Denis Male declared an interest in items 7 and 8 by virtue of the fact that they were Board Members/Substitute Board Members of SWestrans and had determined that their interest was such that were was no requirement for them to leave the meeting for consideration of this item of business.

 
3 MINUTE OF MEETING OF 6 NOVEMBER 2012

Decision

 

APPROVED.

 
4 MINUTE OF MEETING OF HOUSING SUB COMMITTEE - 6 NOVEMBER 2012

Decision

 

APPROVED.

 
5 MINUTE OF MEETING OF 13 NOVEMBER 2012

Decision

 

APPROVED.

 
FINANCE ITEMS
6 REVENUE BUDGET MONITORING REPORT 2012/13 FOR THE PERIOD ENDED 30 NOVEMBER 2012 - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

NOTED that an overspend of £195k was currently projected for Planning and Environment Services in the current financial year.

 

MEMBERS - Jim McClung and Colin Smyth entered the meeting - 17 Members present

 
7 CAPITAL EXPENDITURE PROGRAMME 2012-13: FINANCE AND PROGRESS REPORT REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

NOTED

 

7.1   the total capital allocation for this Committee;

 

7.2   the progress and details of the projects/programmes;

 

AGREED

 

7.3   to accept the offer of grant funding from the Scottish Government for the New Galloway and Moffat LED projects (£268,000);

 

7.4   to accept the offer of grant funding from the Forestry Commission Scotland Strategic Timber Transport Scheme for the B723 Sandyford to Watcarrick surfacing project (£236,000);

 

7.5   NOTED the accelerated spend of £110,000 from the Maintenance Block Road Lighting programme for Kelloholm (£60,000) and Scottish Power Improvement Works project (£50,000);

 

AGREED

 

7.6   that remediation investigation and design for Moffat Cemetery be added to the Burial Grounds and Interment Service programme (£3,000);

 

7.7   that the projects: Purchase of box culverts at a cost of £28,000 for Drumcrieff Culvert, Gelston Burn and U36n Parkgate; Trash screen and culvert entrance works at a cost of £19,000 this financial year for Glentrool Park, Dumfries; and Water level monitoring equipment for 9 remote watercourse flood risk sites at a total cost of £30,000, be added to the Flood Risk Management Programme (£77,000); and

 

7.8   that the Chairmen and Vice-Chairmen of both Planning, Housing and Environment Services Committee and DGFirst Management Committee discuss the concerns raised at the meeting with regards to performance relating to pot hole filling, and Road maintenance programmes and report back to an early meeting of this Committee.

 

MEMBER - Jim Dempster left the meeting - 16 Members present

Director Planning Housing and Environment Services, Director DGFirst, Head of Infrastructure and Commissioning

8 PLANNING AND ENVIRONMENT SERVICES: PROPOSED THREE YEAR CAPITAL PLAN 2013/14 - 2015/16 FOR THE INFRASTRUCTURE ASSET CLASS - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

8.1   AGREED the funding allocations for the Infrastructure Asset Class Programme for the next 3 financial years 2013-2016; and

 

8.2   NOTED that details of the proposed projects within the Infrastructure Asset Class Programmes will be presented to the meeting of this Committee on March 2013 for approval to enable the works to be programmed for 2013-14 and subsequent financial years.

 

MEMBER - Jim Dempster re-entered the meeting - 17 Members present

Director Planning Housing and Environment Services, Head of Infrastructure and Commissioning

9 SCRUTINY OF BUDGET PROPOSAL 2013/14 - 2015/16 - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

PROCEDURE - The Chairman agreed that a Joint Trade Unions letter recieved on Monday 14th January 2013 be circulated to all Members.

 

Decision

 

SCRUTINISED the detail and NOTED the concerns and queries of the Committee on those elements of the Administration budget proposal which related to Planning, Housing and Environment Services in line with the agreed Budget Development Process and Timetable, APPRECIATING that those questions which had arisen and not been answered in the meeting, would be provided by the Chairman in writing for review before the Full Council meeting on 7 February 2013.

Director Planning Housing and Environment Services

STRATEGIC ITEMS
10 DIRECTOR’S SIX MONTHLY ASSESSMENT OF BUSINESS PLAN PERFORMANCE - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

10.1   REVIEWED the overall summary of performance for Planning and Environment Services;

 

AGREED

 

10.2   the exception reporting actions proposed are adequate to improve performance and future monitoring of areas which have not met the target; and

 

10.3   the proposed amendments to the performance information for Planning and Environment Services 2012/15 Business Plan.

Director Planning Housing and Environment Services

11 LOCAL DEVELOPMENT PLAN SUPPLEMENTARY GUIDANCE AND ACTION PROGRAMME - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT

Decision

 

AGREED

 

11.1   to to endorse as a basis for public consultation the new Supplementary Guidance and the existing Supplementary Guidance to be published along with the Proposed Local Development Plan on 28 January 2013;

 

11.2   to report back to Committee the outcome of the public consultation along with proposed changes before adopting the Supplementary Guidance;

 

11.3   to publish the draft action programme for consultation alongside the Proposed Local Development Plan; and

 

11.4   to show appreciation to the staff for the substantial effort required to produce this document.

Head of Planning and Building Standards, Service Manager Development Planning and Environment

12 WIND FARMS COMMUNITY BENEFIT POLICY - TO CONSIDER NEED FOR REVIEW - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

12.1   NOTED the current policy as approved by Planning, Housing and Environment Services Committee on 12th July 2011; and

 

12.2   AGREED to retain the current policy approved by Planning, Housing and Environment Services Committee on 12 July 2011 whilst a comprehensive review was undertaken on the Windfarms Community Benefit Policy to include a review of the socio-economic policy that the review provide for Member consultation and input through political groups and that a report provide for a review of all options and be presented to the meeting of May 2013.

Business and Enterprise Manager, Head of Economic Development

13 STRANRAER AND LOCH RYAN REGENERATION - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

PROCEDURE - The Chairman agreed that photographics submitted by Grahame Forster be accepted into the meeting and circulated to all Members.

 

ADJOURNMENT - the meeting was adjourned at 13.10 and reconvened at 13.55 with 17 members present being:

 

Ian B Carruthers, Jim McClung, Finlay Carson, Brian Collins, Jim H Dempster, Peter Diggle, Grahame Forster, Alistair Geddes, Ivor A Hyslop, Jeff Leaver, Denis R Male, John Martin, Ronnie Nicholson, Ronnie Ogilvie, George N Prentice, Colin Smyth and Roberta Tuckfield.

 

13.1   MOTION - Grahame Forster, presented and tabled a proposal on the Stranraer and Loch Ryan Regeneration which was formally seconded by Jeff Leaver;

 

13.2   AMENDMENT - Roberta Tuckfield presented and tabled a proposal on the Stranraer and Loch Ryan Regeneration which was formally seconded by Jim McClung;

 

ADJOURNMENT - the meeting was adjourned at 14.00 to allow for the mover and seconder of the amendment to review the terms of the amendment and reconvened at 14.10 with 17 members present being:

 

Ian B Carruthers, Jim McClung, Finlay Carson, Brian Collins, Jim H Dempster, Peter Diggle, Grahame Forster, Alistair Geddes, Ivor A Hyslop, Jeff Leaver, Denis R Male, John Martin, Ronnie Nicholson, Ronnie Ogilvie, George N Prentice, Colin Smyth and Roberta Tuckfield.

 

13.3   AMENDMENT Roberta Tuckfield presented and tabled an amended proposal on the Stranraer and Loch Ryan Regeneration which was formally seconded by Jim McClung;

 

ADJOURNMENT - the meeting was adjourned at 14.15 to allow for the mover and seconder of the amendment to review the terms of the amendment and reconvened at 14.30 with 17 members present being:

 

Ian B Carruthers, Jim McClung, Finlay Carson, Brian Collins, Jim H Dempster, Peter Diggle, Grahame Forster, Alistair Geddes, Ivor A Hyslop, Jeff Leaver, Denis R Male, John Martin, Ronnie Nicholson, Ronnie Ogilvie, George N Prentice, Colin Smyth and Roberta Tuckfield.

 

ADJOURNMENT - the meeting was adjourned at 14.35 to allow for the mover and seconder of the amendment to review the terms of the amendment and reconvened at 14.50 with 17 members present being:

 

Ian B Carruthers, Jim McClung, Finlay Carson, Brian Collins, Jim H Dempster, Peter Diggle, Grahame Forster, Alistair Geddes, Ivor A Hyslop, Jeff Leaver, Denis R Male, John Martin, Ronnie Nicholson, Ronnie Ogilvie, George N Prentice, Colin Smyth and Roberta Tuckfield.

 

13.4   AMENDMENT - Roberta Tuckfield presented and tabled an amended proposal on the Stranraer and Loch Ryan Regeneration which was formally seconded by Jim McClung;

 

MEMBER - Alistair Geddes left the meeting - 16 members present.

 

VOTE

13.5   MOTION by GRAHAME FORSTER seconded by JEFF LEAVER to agree that no decision be made today and that a further report be brought back to this Committee in March 2013 on the Stranraer and Loch Ryan Regeneration providing all of the information, as updated, in today's report and in addition providing for information on the availability either through purchase or lease of the Wig Bay Slipway with a business case as appropriate;

 

13.6   AMENDMENT by ROBERTA TUCKFIELD seconded by JIM McCLUNG to agree as follows: (1) to receive a report to the March meeting providing for further detail and business case for the slipways at the west pier and Wig Bay; (2) that the report consider the economic benefits on both slipway sites in order that a decision to progress can be made to provide a slipway; (3) that £100k be allocated for a facelift scheme as match funding for a Heritage Lottery Townscape Initiative; and (4) that the following projects be developed: Stranraer Gateway, Bird Hide and Sea Fishing Stands, noting that a further report will be brought to an early meeting with detailed costings and timelines for taking the agreed prioritised projects forward.

 

13.7   On a vote being taken by roll call, Members voted as follows:-

 

Motion - 7 votes being:-

 

Jim Dempster, Grahame Forster, Jeff Leaver, John Martin, Ronnie Nicholson, Ronnie Ogilvie and Colin Smyth.

 

Amendment - 8 votes being:-

 

Ian Carruthers, Jim McClung, Finlay Carson, Brian Collins, Peter Diggle, Ivor Hyslop, Denis Male and Roberta Tuckfield.

 

Abstention - 1 vote being:-

 

George N Prentice.

 

Decision

 

NOTED

 

13.8   the additional technical and financial details associated with the provision of a new slipway;

 

13.9   that the recommended position for a new slipway was to the west of the West Pier;

 

AGREED

 

13.10   to receive a report to the March 2013 meeting providing for further detail and business case for the slipways at the West pier and Wig Bay;

 

13.11   that the report consider the economic benefits on both slipway sites in order that a decision to progress could be made to provide a slipway;

 

13.12   that £100k be allocated for a facelift scheme as match funding for a Heritage Lottery Townscape Initiative;

 

13.13   AGREED that the following three projects be developed: Stranraer Gateway, Bird Hide and Sea Fishing Stands, NOTING that a further report would be brought to an early meeting with detailed costings and timelines for taking the agreed prioritised projects forward; and

 

13.14   NOTED the remaining projects would continue to be progressed through the Stranraer and Loch Ryan Regeneration Task Group and that all options would be progressed to seek maximum funding for these regeneration projects.

Head of Economic Development

14 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.

 

Action Details

ItemDetail
7 Action by Director Planning Housing and Environment Services - complete

Action by Director DGFirst - This item will be updated by Planning and Environment Services.
8 Action by Director Planning Housing and Environment Services - complete
9 Action by Director Planning Housing and Environment Services - complete
10 Action by Director Planning Housing and Environment Services - Completed
11 Action by Service Manager Development Planning and Environment - The Supplementary Guidance and Action Programme were published for public consultation with the Proposed LDP. Report back to PHES Committee must awaited LDP Examination report outcome.

Action by Head of Planning and Building Standards - complete - report on agenda for July PHES
12 Action by Business and Enterprise Manager - Review of the Councils Community windfarm benefit is currently being undertaken. A report to provide members with all options will be presented to the Planning, Housing and Environment Services Committee of May 2013.

Action by Head of Economic Development - report presented to May PHES and a sub Committee now being arranged
13 Action by Head of Economic Development - All Actions completed.