Nithsdale Area Committee (Business) Minutes

Date:
Wednesday 29 August 2018
Time:
10:00am
Place:
Municipal Chambers, Buccleuch Street, Dumfries

Attendance Details

Members:
Jim H Dempster (Chairman) - Mid and Upper Nithsdale
Tracey Little (Vice-Chairman) - Lochar
Graham Bell - North West Dumfries
Ian Blake - Abbey
John Campbell - Nith
John Charteris - Lochar
Rob Davidson - Abbey
Jeff Leaver - Lochar
John Martin - Nith
David J McKie - North West Dumfries
Elaine Murray - Nith
Matthew Ronnie - Mid and Upper Nithsdale
Davie Stitt - Abbey
Andrew S Wood - Mid and Upper Nithsdale
Officials:
Fiona Daubney - Lead Officer
Colin Freeman - Community and Empowerment Manager - Participatory Budgeting
Harry Hay - Head of Customer Services
Claire Rogerson - Governance Officer
In attendance:
Andrea Houston - Heathhall Community Centre Hall Committee
Bill Houston - Heathhall Community Centre Hall Committee
Scott Irving - Station Manager, Scottish Fire and Rescue Service
Apologies:
Andy Ferguson - North West Dumfries
Ivor A Hyslop - Lochar
Malcolm Johnstone - Nith
Ronnie Nicholson - North West Dumfries
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

14 Members present, 4 apologies

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF DUMFRIES COMMON GOOD SUB COMMITTEE OF 28 MAY 2018

Decision

 

APPROVED

4 DIRECTORS END OF YEAR ASSESSMENT OF COMMUNITIES BUSINESS PLAN 2015-2018 PERFORMANCE (1 APRIL 2017 TO 31 MARCH 2018) - REPORT BY DIRECTOR COMMUNITIES

PROCEDURE - As outlined at 3.6 the report, the Chairman invited the representatives of the Heathhall Community Centre Hall Committee to provide a presentation to the committee.

 

Decision

 

4.1      REVIEWED the overall summary of performance in the Nithsdale area and how it contributes, and compares with the overall regional performance as detailed in Appendix 1 and paragraphs 3.5-3.10 of the report;

 

4.2      SCRUTINISED the Exception Reports in Appendix 2 of the report, that the actions proposed were adequate to improve performance and future monitoring of the areas which have not met their targets were in place; 

 

4.3      NOTED the additional area based achievements and developments as detailed in the Key Highlights section of the report (paragraph 3.11 to 3.33); 

 

4.4      AGREED to highlight to Communities Committee:

 

4.4.1   this Area Committee's satisfaction with the implementation of the Ward Officers role within communities and the positive impact that they have made;

 

4.4.2   to seek assurances that winter resilience equipment and materials would be provided to communities throughout the winter period, noting that assistance would be provided should a community wish assistance to develop their community resilience arrangements; and

 

4.4.3   to request an improvement to the Elected Members Enquiry Service so that Members are advised not only that work will take place but receive confirmation when work has been completed; and

 

4.5      THANKED the representatives from Heathhall Community Centre Hall Committee, Andrea and Bill Houston, for their presentation detailing the positive impact on the community from the community asset transfer of the Community Centre and Bowling Pavilion and CONGRATULATED the hall committee and Derek Hextall, Lochar Ward Officer for their dedication and commitment to the development.

 

MEMBER - Graham Bell left the meeting - 13 Members present

5 SCOTTISH FIRE AND RESCUE SERVICES, NITHSDALE 12 MONTH PERFORMANCE UPDATE: 1 APRIL 2017 - 31 MARCH 2018 - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

SCRUTINISED the performance report for in respect of Scottish Fire and Rescue Service activity within the Nithsdale Area of Dumfries and Galloway for the period 1 April 2017 to 31 March 2018 as detailed in the Appendix to the report.

6 EVALUATION OF THE NITHSDALE TACKLING POVERTY PARTICIPATORY BUDGETING PROCESS AND OUTCOMES 2017-18 - REPORT BY DIRECTOR COMMUNITIES

Decision

 

6.1      NOTED the outcomes of the Evaluation of the overall Tackling Poverty Participatory Budgeting process, as detailed from paragraph 3.9 to 3.17 of the report;

 

6.2      WELCOMED the evaluation report including the conclusions and improvement actions;

 

6.3      AGREED to provide the following comments on the Nithsdale Tackling Poverty Participatory Budgeting process:


6.3.1   that the process should be more accessible and inclusive;


6.3.2   that there is a need to try to attract more rural projects and that a reduction on the maximum amount of funding any one group can apply for would hopefully encourage this, and


6.3.3   to improve the voting mechanisms to ensure the integrity of the process.

 

MEMBER - Andrew S Wood left the meeting - 12 Members present

7 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

PROCEDURE - The Governance Officer advised that the Dumfries Common Good Fund was scheduled to meet on 8 October 2018 and that a review of Common Good arrangements had been agreed and was to report to a future meeting of the Review of Standing Orders Sub Committee.

 

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.

 

REQUESTED

 

7.1      that the Dumfries Common Good sub committee meeting on 8 October 2018 receive a report detailing the position with the common good finances;

7.2      that a report be presented to the next meeting of this Committee confirming the financial position for the Dumfries Common Good Fund and the Sanquhar Common Good Fund; and
 

7.3      that a report be presented to the next meeting of this Committee on the process for approving audited accounts from Trusts.