Nithsdale Area Committee (Business) Minutes

Date:
Wednesday 7 March 2018
Time:
10:00am
Place:
Municipal Chambers, Buccleuch Street, Dumfries

Attendance Details

Members:
Jim H Dempster (Chairman) - Mid and Upper Nithsdale
Tracey Little (Vice-Chairman) - Lochar
Graham Bell - North West Dumfries
Ian Blake - Abbey
John Campbell - Nith
John Charteris - Lochar
Rob Davidson - Abbey
Andy Ferguson - North West Dumfries
Ivor A Hyslop - Lochar
Malcolm Johnstone - Nith
Jeff Leaver - Lochar
John Martin - Nith
David J McKie - North West Dumfries
Elaine Murray - Nith
Ronnie Nicholson - North West Dumfries
Officials:
Claire Rogerson - Governance Officer
Fiona Daubney - Lead Officer
Ken Drewett - Team Leader, Roads Planning
Jan Falconer - Head of Economic Development
Harry Hay - Head of Customer Services
Derek Hextall - Ward Officer, Lochar
Alastair Johnson - Service Leader Estate Management
Janet Regan - Project Manager
Laura Whitelaw - Solicitor - Legal and Licensing Section
In attendance:
James Manning - Scottish Fire and Rescue Service
Susan Maxwell - Scottish Fire and Rescue Service
Steven Stiff - Police Scotland
Apologies:
Matthew Ronnie - Mid and Upper Nithsdale
Davie Stitt - Abbey
Andrew S Wood - Mid and Upper Nithsdale
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

15 Members present, 3 apologies

 
2 DECLARATIONS OF INTEREST

NONE declared

 
3 MINUTE OF DUMFRIES COMMON GOOD SUB COMMITTEE OF 5 FEBRUARY 2018

Decision

 

APPROVED

 
4 MINUTE OF GEORGE D GRANT MEMORIAL FUND SUB COMMITTEE OF 31 JANUARY 2018

Decision

 

APPROVED

 
5 DIRECTORS SIX MONTH ASSESSMENT OF COMMUNITIES BUSINESS PLAN 2015-2018 PERFORMANCE (1 APRIL TO 30 SEPTEMBER 2017) - REPORT BY DIRECTOR COMMUNITIES

Decision

 

5.1      REVIEWED the overall summary of performance in the Nithsdale Area and how it contributed, and compared with the overall Communities performance as detailed in the Appendix to the report;

 

NOTED

 

5.2      the Area based achievements and developments as detailed in the Key Highlights section of this report (paragraph 3.15 to 3.35);

 

5.3      that there were no aspects of performance to be referred to the Communities Committee; and

 

5.4      CONGRATULATED the Dumfries and Galloway Virtual Operations Support Team (DGVOST) on how they successfully dealt with the recent severe weather.

 
6 DIRECTORS SIX MONTH ASSESSMENT OF BUSINESS PLAN PERFORMANCE - ECONOMY ENVIRONMENT & INFRASTRUCTURE 2017/18 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

6.1      REVIEWED the overall summary of performance in the Nithsdale Area and how it contributed, and compared with the overall Economy, Environment and Infrastructure performance as detailed in the Appendix of the report;

 

6.2      NOTED the Area based achievements and developments as detailed in the Key Highlights section (paragraphs 3.14 - 3.15) of the report; and

 

6.3      AGREED to request to the Economy, Environment and Infrastructure Committee that consideration be given to the introduction of phased targets for 6 month reporting with more narrative in the report  to ensure effective scrutiny of the key performance indicators.

Director Economy Environment and Infrastructure

7 POLICE SCOTLAND, NITHSDALE 6 MONTH PERFORMANCE UPDATE: 1 APRIL 2017 - 30 SEPTEMBER 2017 - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

7.1      SCRUTINISED the performance report from Police Scotland for the period 1 April 2017 to 30 September 2017 for the Nithsdale Area, as detailed in Appendix 2 of the report; and

 

7.2      AGREED to request that Police Scotland consider including statistics and information on pro-active work including support offered for vulnerable people.

Policy and Performance Advisor - Andrew

8 SCOTTISH FIRE AND RESCUE SERVICES, NITHSDALE 7 MONTH PERFORMANCE UPDATE: 1 APRIL 2017 - 31 OCTOBER 2017 - REPORT BY HEAD OF CIVIC AND LOCAL SERVICES

Decision

 

8.1      SCRUTINISED the performance report for Dumfries and Galloway from the Scottish Fire and Rescue Service for the period 1 April 2017 to 31 October 2017 as detailed in Appendix 1 of the report;

 

8.2      RECEIVED a presentation on the public consultation on the safe and planned future of the Scottish Fire and Rescue Service as detailed in Appendix 2 of the report;

 

NOTED

 

8.3      the concern that the reform of the Scottish Fire and Rescue Service may result in a centalisation of services and would also like to ensure that rural stations remain and are crewed to respond at all times; and

 

8.4      that the draft Council response to the consultation will presented to the Police, Fire and Rescue Sub Committee on 15 May 2018.

Policy and Performance Advisor - Andrew

9 DISCRETIONARY GRANT BUDGET PERFORMANCE MONITORING 2017/18 - REPORT BY DIRECTOR COMMUNITIES

Decision

 

NOTED

 

9.1      the performance monitoring information from applicants who received Nithsdale Area Committee Discretionary Grant Funding in 2017/18 detailed in Appendix 2 and summarised in paragraph 3.10 of the report; and

 

9.2      that over 1,600 volunteers have been involved in the delivery of 59 local projects and over £1.7M had been invested in projects in the local Nithsdale area.

 
10 NITHSDALE AREA COMMITTEE DISCRETIONARY GRANT BUDGET 2018/19 APPLICATIONS FOR FUNDING - REPORT BY DIRECTOR COMMUNITIES

Decision

 

WITHDRAWN

 
11 DUMFRIES LEARNING TOWN - PROJECT UPDATE - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

11.1      the progress for St Joseph’s College including the move in the date for moving learners and staff over to the new building to Easter 2018 as detailed in paragraphs 3.1 to 3.3 of the report;

 

11.2      the progress with the North West Community Campus as detailed in paragraphs 3.4 to 3.7 of the report; and

 

11.3      the progress with The Bridge as detailed in paragraphs 3.8 to 3.16 of the report.

 
12 ROAD NETWORK MANAGEMENT - STREET NAMING - DEVELOPMENT AT SITE OFF LOCHFIELD ROAD, DUMFRIES - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

AGREED Palmerston View as the preferred name for the new road associated with the development.

 
13 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there were no items of business deemed urgent by the Chairman due to the need for a decision.

 
14 LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A (4) and paragraph 6, 9 and 12 of Part 1 of Schedule 7A, of the Local Government (Scotland) Act 1973

 
EXEMPT
15 LAND AT MANSE ROAD, THORNHILL - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT HUMAN RESOURCES AND ASSETS (PARAGRAPHS 6 AND 9)

Summary of Report - This report provided an update on the Land at Manse Road Thornhill, and asked Members to consider the offers received following the closing date on 20 February 2018.

 

Decision

 

AGREED

 

15.1      to recommend to Policy and Resources Committee to accept the highest (combined) offer for Plots 2 and 3 for land at Manse Road, Thornhill; and

 

15.2      that the Council will no longer raise and action of discharge/variation at the Lands Tribunal.

Assistant Service Leader Estate Management
16 DISPOSAL OF LAND AT ORNAMENTAL GARDEN, GLENCAPLE ROAD/ KINGHOLM ROAD, DUMFRIES - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT HUMAN RESOURCES AND ASSETS (PARAGRAPHS 6, 9 AND 12)

Summary of Report - This report provided Members with detailed advice on all the options open to the committee about the issue of remedial works to be carried out to the collapsed retaining wall across the Ornamental Garden, Glencaple Road, Kingholm Road, Dumfries.

 

Decision

 

16.1      NOTED the further information provided in relation to the options available to the Council; and

 

16.2      AGREED to offer the owner of the Larger Subjects a licence to occupy the Subject Land for the purposes of carrying out remedial works to the collapsed retaining wall so that it conforms to the original building warrant , such works to be completed within a period of twelve months from the date of offer of the licence and requesting Council Officers from Building Standards are involved at every stage to ensure the works are completed as required, FURTHER AGREED the use of the Council's enforcement powers should the licence not be accepted or the repair works completed within the said time limit.

Assistant Service Leader Estate Management

Action Details

ItemDetail
6 Action by Director Economy Environment and Infrastructure - This was considered as part of the presentation of budget proposals to Full Council on 27 February 2018
7 Action by Policy and Performance Advisor - Andrew - Police Scotland notified of the request
8 Action by Policy and Performance Advisor - Andrew - A report will be presented to the next available Police, Fire and Rescue Sub Committee