Integration Joint Board Minutes

Date:
Thursday 5 November 2015
Time:
10.30am
Place:
Fire HQ, Brooms Road, Dumfries

Attendance Details

Members:
Jim Dempster (Chair) - Local Authority
Penny Halliday (Vice-Chair) - NHS
Jim Beattie - NHS
Lesley Bryce - NHS
Ian Carruthers - Local Authority
Moira Cossar - NHS
Andy Ferguson - Local Authority
Denis Male - Local Authority
Ted Thompson - Local Authority
Julie White - Chief Officer
Officials:
Claire Rogerson - Governance Officer
In attendance:
Jeff Ace - Chief Executive NHS
Lillian Cringles - Chief Social Work Officer
Vicky Freeman - Acting Head of Strategic Planning NHS
Gavin Stevenson - Chief Executive Local Authority
Apologies:
Grace Cardozo - NHS
Item Number Item/Description
PUBLIC
1 CHAIR AND VICE CHAIR APPOINTMENTS

The Chief Officer (Designate) welcomed everyone to this first meeting of the Dumfries and Galloway Integration Joint Board.

Board Members AGREED

1.1     to appoint Jim Dempster, nominated by Andy Ferguson and seconded by Denis Male, as Chair of the Integration Joint Board; and

Jim Dempster assumed the role of Chair

1.2     to appoint Penny Halliday, nominated by Moira Cossar and seconded by Jim Beattie, as Vice-Chair of the Integration Joint Board.
 

2 SEDERUNT AND APOLOGIES

9 Board members present, 1 apology

3 DECLARATIONS OF INTEREST

NONE declared

4 MEMBERSHIP OF THE INTEGRATION JOINT BOARD

Board Members:-

4.1     NOTED the prescribed membership of the Integration Joint Board as set out at paragraph 3.1 of the report;

4.2     AGREED that 4 substitute voting members should be sought, 2 from Dumfries and Galloway Council and 2 from NHS Dumfries and Galloway, FURTHER NOTING that it was a matter for each organisation to determine how these were identified; and

4.3     AGREED to the approach in identifying non-voting members as detailed in paragraphs 3.9-3.11 of the report FURTHER NOTING the information provided by the Chief Officer (Designate) in that the following groups would be approached to provide non-voting Members:-
4.3.1  Staff Side to represent staff of the parties engaged in the provision of services provided under the Scheme;
4.3.2  Third Sector to represent bodies carrying out activities related to health or social care in the Dumfries and Galloway area;

4.3.3  The Strategic Planning Group to represent persons providing unpaid care in the Dumfries and Galloway area; and
4.3.4   Dumfries and Galloway Strategic Partnership to represent service users residing in the Dumfries and Galloway area.
 

5 GOVERNANCE ARRANGEMENTS

Board Members:-

5.1     NOTED the contents of the Integration Scheme as detailed at Appendix 1 of the report;

5.2     AGREED to adopt the interim Standing Orders as outlined in Appendix 2; of the report;

5.3     REMITTED the Chief Officer to develop the Standing Orders and Scheme of Delegation and report back at the March meeting as outlined in paragraphs 3.9 - 3.10; of the report;

5.4    APPROVED the Code of Conduct for submission to Scottish Ministers for final approval as detailed at Appendix 3 of the report;

5.5     FURTHER NOTED that the Scottish Government was currently undertaking a consultation about the proposed legislative changes to bring the required Standing Orders of the Integration Joint Board into line with the provisions of the Councillors Code and the Model Members' Code regarding decisions on conflicts of interest and AGREED to support the proposed amendment to the Public Bodies (Joint Working) (Integration Joint Boards) (Scotland) Order 2014 and the public Bodies (Joint Working) (Integration Joint Monitoring Committees) (Scotland) Order 2014; and

5.6     FURTHER AGREED that further advice would be sought regarding potential conflicts of interest for Members who sit on other committees of their respective organisations, and that this would be an agenda item at the next meeting.
 

6 APPOINTMENT OF CHIEF OFFICER TO INTEGRATION JOINT BOARD

The Chief Officer (Designate) left the meeting for consideration of the following item.

Board Members :-

6.1     NOTED the clause within the Integration Scheme setting the out the role of Chief Officer;

6.2     NOTED the decisions of Dumfries and Galloway Council and the NHS Board in respect of the appointment of the Chief Officer designate for the Integration Board in a shadow role in 2014;

6.3     AGREED to appoint the NHS Chief Operating Officer to the post of Chief Officer to the Integration Joint Board

The Chief Officer (Designate) re-entered the meeting and accepted the post of Chief Officer to the IJB.
 

7 APPOINTMENT OF CHIEF FINANCE OFFICER TO INTEGRATION JOINT BOARD

Board Members:-

NOTED

7.1     the clause within the Integration Scheme setting out the role of Chief Finance Officer;

7.2     the recommendations of Dumfries and Galloway Council Chief Executive and the NHS Board Chief Executive in respect of the appointment of the Chief Finance Officer;

7.3     AGREED to appoint the NHS Finance Director, Katy Lewis, to the post of Chief Finance Officer to the Integration Joint Board; and

7.4     FURTHER NOTED that the Chief Officer confirmed written acceptance of the offer had been received.
 

8 RESPONSE TO SCOTTISH GOVERNMENT CONSULTATION: AMENDMENT TO SCHEDULE 2 OF THE SCOTTISH PUBLIC SERVICES OMBUDSMAN ACT 2002

Board Members AGREED:-

8.1     to support the proposal to add Integration Joint Boards to the list of the bodies set out in schedule 2 of Scottish Public Services Ombudsman Act 2002, which will mean there would be a legal requirement for Integration Joint Boards to establish a complaints procedure; and

8.2     to support the development for implementation of a complaints procedure specific to the functions of the Integration Joint Board
 

9 DUMFRIES AND GALLOWAY STRATEGIC PLAN FOR HEALTH AND SOCIAL CARE

Board Members NOTED:-

2.1     the draft Dumfries and Galloway Strategic Plan for Health and Social Care and detailed in Appendix 1 of the report, FURTHER NOTING that future drafts should have more emphasis that the plan belongs to the Integration Joint Board and that the foreword should be from the Chair; and

2.2     the planned public consultation events as detailed in Appendix 2 of the report
 

10 CALENDAR OF MEETINGS

Board Members:-

10.1     APPROVED the meeting dates for 2016 NOTING that these had been checked with both the NHS and Council's corporate diaries;

10.2     AGREED that proposals would be brought by the Chief Officer to the January meeting regarding locations and venues of future meetings NOTING that these should where possible be linked to a series of visits around the 4 localities; and

10.3     FURTHER AGREED to facilitate future arrangements that the January meeting would be in Dumfries, meeting venues should have both a public address system and a hearing loop system, and that facilities for the recording of meetings should be available
 

11 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Board Members AGREED:-

 

11.1   that a report would be presented to the January meeting on future business items, such as performance and audit and the governance arrangements,  NOTING that this would inform the report agreed at item 5 on this agenda  "Governance Arrangements" to be brought back to the March meeting which would include a Scheme of Delegation to Committees; and

 

11.2  working with the Chair and Vice-Chair that the Chief Officer would bring back a report on proposals for  Communications to the January meeting.