Housing Sub Committee Minutes

Date:
Friday 26 September 2014
Time:
2:00pm
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Craig Peacock (Chairman)-Annandale East and Eskdale
Ian Carruthers-Annandale South
Finlay Carson-Castle Douglas and Glenkens
Jim H Dempster-Mid and Upper Nithsdale
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Jeff Leaver-Lochar
Denis R Male-Annandale East and Eskdale
John Martin (substitute)-Nith
Jim McClung-Wigtown West
Ronnie Nicholson (substitute)-North West Dumfries
Colin Smyth-Nith
Officials:
John Lynch - Head of Strategic Housing, Housing Options and Homelessness, Welfare Reform, Revenues and Benefits
Claire Rogerson - Governance Officer
In attendance:
Willie Scobie - Stranraer and North Rhins
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

10 Members present and 1 vacancy for the Independent Group.

 

ADJOURNMENT - The meeting was adjourned at 2.05pm on Friday 26th September 2014 to allow Employment and Appeals Sub Committee to conclude their business and reconvened on Friday 17 October 2014 at 10.30am with 8 Members present being:

 

Craig Peacock (Chairman), Finlay Carson, Grahame Forster, Alistair Geddes, John Martin, Jane S Maitland, Denis R Male and Ronnie Nicholson.

 

PROCEDURE - The Governance Officer advised that the membership of Housing Sub Committee had changed since the papers were distributed and that Jane S Maitland was now on the Sub Committee.  As both Colin Smyth and Jeff Leaver were unable to attend the reconvened meeting, having taken governance advice, they were substituted by Ronnie Nicholson and John Martin. It was also noted that Jim McClung had given notice of being unable to attend this reconvened meeting. The sederunt following the adjournment was reaffirmed as follows:

 

8 Members present and 2 not present at the start of the reconvened meeting.

 

PROCEDURE - the Chairman intimated, with the agreement of Members, that he intended to take an additional item of business which would be taken at agenda item 5 being Common Housing Register - Progress Report. With the consent of Members this item would be taken after item 4.

2 DECLARATIONS OF INTEREST

NONE declared.

3 STRATEGIC HOUSING SERVICES AND HOUSING OPTIONS AND HOMELESS SERVICE- SERVICE REVIEW - REPORT BY DIRECTOR COMMUNITY AND CUSTOMER SERVICES

MEMBERS - Ian B Carruthers and Jim H Dempster entered the meeting during consideration of this item - 10 Members present

 

PROCEDURE - The Chairman intimated that he would allow Willie Scobie to address the sub committee 

 

Decision

 

NOTED

3.1   the range of challenges facing the Housing Options and Homeless Service summarised at section 3.4 of the report;

 

3.2   and scrutinised the main key findings and recommendations of the Regulator’s Thematic Study on Housing Options;

 

AGREED

 

3.3   APPRECIATING that arrangements are made to ensure that this Sub Committee is at the core of the process, that Strategic Housing Services undertake a Review to enable the Council to respond to the recommendations made by the Regulator as well as a range of other operational and strategic challenges faced by the Strategic Housing and Housing Options and Homeless Services;

 

3.4   the broad scope of the Review summarised at section 3.9 of the report; and

 

3.5   to receive regular updates at every meeting of this Sub Committee on the Review process with an early action to be to identify revenue funding that will assist in the development of the new service and FURTHER AGREED that the report to the next meeting would include comprehensive baseline and performance information.

4 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

AGREED to receive the urgent item of business at Item 5 due to the fact that the report on the Common Housing Register - Progress due to the preparation work for the six month review of the Common Allocation Policy now being underway, and that it would be helpful to have Member input prior to the actual commencement of the review.

 

ADJOURNMENT - The meeting adjourned at 12.40pm and reconvened at 12.47pm with 10 Members present being:-

 

Craig Peacock (Chairman), Finlay Carson, Ian B Carruthers, Jim H Dempster Grahame Forster, Alistair Geddes, John Martin, Jane S Maitland, Denis R Male and Ronnie Nicholson.

5 COMMON HOUSING REGISTER - PROGRESS REPORT - REPORT BY DIRECTOR OF COMMUNITY AND CUSTOMER SERVICES

PROCEDURE  - The Chairman intimated that he would allow Willie Scobie to address the sub committee

 

Decision

 

NOTED

 

5.1   the updated position the implementation of the Common Housing Register project as summarised at 3.1 to 3.8 of the report;

 

5.2   that detailed arrangements and scope of the six month review of the Common Allocations Policy and Common Housing Register delivery arrangements is underway, detailed at 3.5 to 3.7, and will be subject of future reports to this Sub Committee;

 

5.3   that the review will include formal consultation events at each of the Council Area Committees; and

 

5.4   AGREED an all member seminar on the Common Housing Register and Common Allocations Policy review in advance of the Area Committee consultation events.