Harbours Sub Committee Minutes

Date:
Thursday 28 June 2018
Time:
10:30am
Place:
Ryan Leisure Centre, Fairhurst Rd, Stranraer

Attendance Details

Members:
Katie Hagmann (Chairman)-Mid Galloway and Wigtown West
Andrew Giusti-Stranraer and the Rhins
David Inglis-Mid Galloway and Wigtown West
Tommy Sloan-Stranraer and the Rhins
John Young-Castle Douglas and Crocketford
Officials:
Steven Herriott - Head of Infrastructure and Transportation
James McLeod - Infrastructure Manager
Claire Rogerson - Governance Officer
In attendance:
Willie Scobie - Stranraer and the Rhins
Ros Surtees - Stranraer and the Rhins
Apologies:
Richard Brodie - Annandale South
Patsy Gilroy - Dee and Glenkens
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

5 Members present and 2 apologies.

2 DECLARATIONS OF INTEREST

NONE declared.

3 STRANRAER HARBOUR - HEALTH AND SAFETY EXECUTIVE VISIT - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

PROCEDURE - The Chairman advised Members, in accordance with standing order 17.3 that she had agreed that Willie Scobie and Ros Surtees could address the Sub Committee on this item.

 

PROCEDURE - The Committee was advised that there was an administrative error with the paragraph references in the recommendations of the report in that most were one number out and that this would be corrected.

 

VOTE

 

3.1   MOTION by TOMMY SLOAN seconded by ANDREW GIUSTI to agree to any Health and Safety measures recommended by Officers, but without the installation of a vehicle barrier.

 

3.2   AMENDMENT by JOHN YOUNG seconded by DAVID INGLIS to: (1) note the background to the Health and Safety Executive visit and findings of the visit to Stranraer Harbour; (2) note the need to undertake a fundamental review as detailed in the HSE letter and detailed in paragraphs 3.5-3.9 in the report; (3) note the method by which the risk assessment has been undertaken as detailed in paragraphs 3.10-3.15 in the report; (4) note the outcome of the risk assessment (Appendix 2 to the report) and the need to develop actions in accordance with the legal principles of prevention, as required by the Management of Health and Safety at Work Regulations and consideration of reasonably practicable solutions as detailed in paragraphs 3.16-3.17 in the report; (5) note the four options considered against the requirements of the risk assessment undertaken as detailed in paragraphs 3.18-3.38 in the report; (6) agree that Option 3 - the installation of a vehicle barrier, information signing, and line markings provides the required risk reduction, whilst still being reasonably practicable, should be implemented with a review after 12 months; (7) note the current arrangements for accessing the Driftwood Café and Skiff Project Shed and agree the proposals for safely managing access as detailed in paragraphs 3.39-3.41 in the report with a risk assessment for access requirements for those facilities to be undertaken by the services with engagement with user groups, coordinating with others as appropriate; (8) note the details and outcomes of the public consultation session held on the 15 May 2018 as detailed in paragraphs 3.42-3.46 in the report; (9) note the proposed mitigation measures to address concerns raised by the public consultation regarding vehicular restrictions to the quay and agree the proposals as detailed in Table 3 and shown on the plan contained in Appendix 6 to the report that address these issues; and (10) agree that a future public exhibition will be held to present the proposals agreed by this Sub-Committee..

 

3.3   On a vote being taken by roll call, Members voted as follows:

 

Motion - 2 votes being:

 

Andrew Guisti and Tommy Sloan.

 

Amendment - 3 votes being:

 

Katie Hagmann, David Inglis and John Young.

 

Decision

 

NOTED

 

3.4   the background to the Health and Safety Executive visit and findings of the visit to Stranraer Harbour;

 

3.5   the need to undertake a fundamental review as detailed in the HSE letter and detailed in paragraphs 3.5-3.9 in the report;

 

3.6   the method by which the risk assessment has been undertaken as detailed in paragraphs 3.10-3.15 in the report;

 

3.7   the outcome of the risk assessment (Appendix 2 to the report) and the need to develop actions in accordance with the legal principles of prevention, as required by the Management of Health and Safety at Work Regulations and consideration of reasonably practicable solutions as detailed in paragraphs 3.16-3.17 in the report;

 

3.8   the four options considered against the requirements of the risk assessment undertaken as detailed in paragraphs 3.18-3.38 in the report;

 

3.9   AGREED that Option 3 - the installation of a vehicle barrier, information signing, and line markings provides the required risk reduction, whilst still being reasonably practicable, should be implemented with a review after 12 months;

 

NOTED

 

3.10    the current arrangements for accessing the Driftwood Café and Skiff Project Shed and AGREED the proposals for safely managing access as detailed in paragraphs 3.39-3.41 in the report with a risk assessment for access requirements for those facilities to be undertaken by the services with engagement with user groups, coordinating with others as appropriate;

 

3.11   the details and outcomes of the public consultation session held on the 15 May 2018 as detailed in paragraphs 3.42-3.46 in the report;

 

3.12   the proposed mitigation measures to address concerns raised by the public consultation regarding vehicular restrictions to the quay and agree the proposals as detailed in Table 3 and shown on the plan contained in Appendix 6 to the report that address these issues; and

 

3.13   AGREED that a future public exhibition will be held to present the proposals agreed by this Sub-Committee.

 

MEMBERS - Andrew Giusti and Tommy Sloan left the meeting - 3 Members present.

4 REPORT ON THE TRANSFER OF LOCH RYAN SAILING CLUB FROM WIG BAY TO STRANRAER HARBOUR INCLUDING PROPOSALS FOR CHARGING FEES - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

4.1   that Loch Ryan Sailing Club (LRSC) has now transferred its activities in full from Wig Bay to Stranraer Harbour where they will make use of the hardstanding for storage and the adjacent slipway for launching and recovery of their dinghies as detailed in paragraph 3.2 in the report;

 

4.2   the move of the Loch Ryan Sailing Club supports the Stranraer Waterfront Development initiative, bringing together waterborne activities at Stranraer harbour under the umbrella organisation of the Stranraer Water Sports Association (SWSA) as detailed in paragraphs 3.5-3.8 in the report;

 

4.3   the low costs for dinghy hire currently operated by the Loch Ryan Sailing Club which makes sailing accessible for all detailed in paragraph 3.9 in the report; and

 

4.4   AGREED, as detailed in paragraphs 3.10-3.17 in the report, to recommend to the Economy, Environment and Infrastructure Committee the setting of fees for the Loch Ryan Sailing Club use of storage within the Stranraer Harbour hardstanding area for 7 months each year, subject to review in 3 years.

5 REPORT ON PORT MARINE SAFETY CODE AUDIT BY UNDERTAKEN BY THE DESIGNATED PERSON - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

AGREED

 

5.1   the work that is required to be undertaken to address the recommendations contained within the Port Marine Safety Code Audit report as detailed in Table 1 in the report; and

 

5.2   the approach to utilise Marico Marine to provide support services to the new Regional Harbour Master to ensure continued compliance with Port Marine Safety Code, as detailed in paragraphs 3.9-3.10 in the report.

6 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.