Economy, Environment and Infrastructure Committee Minutes

Date:
Tuesday 23 January 2018
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Archie Dryburgh (Chairman)-Annandale East and Eskdale
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Jim H Dempster-Mid and Upper Nithsdale
Doug Fairbairn-Annandale North
Andrew Giusti-Stranraer and the Rhins
Katie Hagmann-Mid Galloway and Wigtown West
David Inglis-Mid Galloway and Wigtown West
David James-Castle Douglas and Crocketford
Malcolm Johnstone-Nith
Jeff Leaver-Lochar
Sean W Marshall-Annandale South
John Martin-Nith
Jim McColm-Mid Galloway and Wigtown West
Graham Nicol-Mid Galloway and Wigtown West
Ros Surtees-Stranraer and the Rhins
Stephen Thompson-Annandale North
John Young-Castle Douglas and Crocketford
Officials:
Alistair M Speedie - Director Economy, Environment and Infrastructure
Duncan McDonald - Engineering Design Manager
Nick Evans - Governance Officer
Jan Falconer - Head of Economic Development
Steven Herriott - Head of Infrastructure and Transportation
James McLeod - Infrastructure Manager
Melanie McEwen - Development Officer (DYW)
Caroline McQuistan - Finance Officer
Steve Rogers - Head of Planning and Regulatory Services
Michael Smith - Newton Stewart Flood Protection Scheme Project Manager
Brian Templeton - Team Leader Flood Risk Management
Tony Topping - Team Leader Network Strategy and Road Safety
Apologies:
Andrew S Wood (Vice-Chairman) - Mid and Upper Nithsdale
Patsy Gilroy - Dee and Glenkens
Tommy Sloan - Stranraer and the Rhins
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

18 Members present and 3 apologies.

2 DECLARATIONS OF INTEREST

Katie Hagmann declared an interest in item 8 by virtue of the fact that she attended the Value Management Meeting (VM2) and had determined that her interest was such that she would leave the meeting during consideration of this item.

3 MINUTE OF MEETING OF 21 NOVEMBER 2017

Decision

 

APPROVED.

4 ECONOMY, ENVIRONMENT AND INFRASTRUCTURE MONITORING REPORT 2017-18 FOR THE PERIOD ENDED 31 DECEMBER 2017 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

4.1   that, as a result of the implementation of measures outlined in the agreed Action Plan, the potential 2017/18 budget shortfall has been reduced from £679k to £228k as detailed in Appendix 1 to the report. Further measures to reduce the remaining potential shortfall will be sought during the remainder of the year;

 

4.2   that further measures were currently being identified and progressed by the Economy, Environment and Infrastructure Management Team to seek to further reduce the risk of failing to contain net expenditure within the agreed 2017/18 budget as detailed in paragraph 3.5 in the report;

 

4.3   that a detailed paper will be brought to the next meeting of this Committee on the current budget shortfall within Planning and Regulatory Services and opportunities to address this shortfall on a sustainable basis as detailed in paragraph 3.6 in the report;

 

4.4   the progress in delivering the agreed savings applied to the 2017/18 Economy, Environment and Infrastructure budget as detailed in Appendix 3 to the report; and

 

4.5   the utilisation of policy development allocations provided to Economy, Environment and Infrastructure for the financial year 2017/18 as detailed in Appendix 4 to the report.

5 INFRASTRUCTURE, STREET LIGHTING SPEND TO SAVE AND VEHICLE / FLEET ASSET CLASSES CAPITAL PROGRAMME 2017/18: FINANCE AND PROGRESS MONITORING - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

5.1   the financial and progress updates on the Vehicle / Fleet Asset Class Capital Programme as reflected in Appendices 1 and 2 to this report;

 

5.2   the financial and progress updates of the Infrastructure Asset Class Capital Programme and additional schemes in Appendices 3, 4 and 5 to this report;

 

5.3   progress on Cowdens Railway Bridge in paragraphs 3.21 to 3.25 in the report;

 

5.4   the progress of the Street Lighting programme in Appendix 4, and the COSLA achievement in paragraph 3.32 in the report;

 

5.5   AGREED for the inclusion of an additional scheme for a Feasibility Study for a Moffat Cycle Link in the Cycleways Capital Programme with match funding from Sustrans, as detailed in paragraph 3.41 to 3.43 in the report;

 

5.6   NOTED the progress and additional projects in the Countryside and Core Paths Infrastructure programme, paragraph 3.44 in the report and Appendix 4 to the report;

 

AGREED

 

5.7   to a recommendation to re-programme the proposed Off-site Infrastructure Works associated with new Dumfries Hospital until after the Dumfries and Lockerbie Agricultural Show in August 2018 and agree to undertake these works in three stages, as detailed in paragraphs 3.62 to 3.68 in the report;

 

5.8   to continue to engage with Castle Douglas Golf Course to come up with a voluntary Contaminated Land remediation agreement as detailed in paragraphs 3.45 to 3.54 in the report; and

 

5.9   to accept an additional allocation of £70k from the Strategic Timber Transport Fund for carriageway surfacing works to the B709 at Davington north of Eskdalemuir Village.

6 ECONOMY, ENVIRONMENT AND INFRASTRUCTURE ECONOMIC DEVELOPMENT CAPITAL PROJECTS UPDATE REPORT - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

6.1   NOTED the overall activity of the Economic Development Capital Programme 2017-20 as detailed at paragraph 3.2 in the report;

 

AGREED

 

6.2   by submitting the application in support of Peter Pan Moat Brae Trust’s efforts to complete the project in 2018 as set out in paragraphs 3.6 and 3.7 in the report; and

 

6.3   to receive a report on the details of the outcome of the application to the Scottish Government’s Regeneration Capital Grant Fund in March 2018.

7 ECONOMIC INCLUSION PROGRAMME: YOUTH GUARANTEE - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

7.1   progress made implementing key Developing the Young Workforce (DYW) recommendations by delivery of associated projects as detailed at paragraphs 3.1 - 3.2.8 in the report;

 

7.2   concerns over the sustainability of outcomes and projects to date as well as potential lack of future developments due to lack of continued Scottish Government funding support as detailed at para 3.1.8 in the report; and

 

7.3   AGREED to lobby Scottish Government in line with COSLA and Scottish Local Authorities Economic Development Group (SLAED) recommendations around funding Developing the Young Workforce as detailed at paragraphs 3.4.1-3.4.2 in the report.

 

MEMBER - Katie Hagmann left the meeting - 17 Members present

8 NEWTON STEWART FLOOD PROTECTION SCHEME - PREFERRED OPTION AND PUBLIC ENGAGEMENT REPORT- DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

MEMBER - David James left the meeting during consideration of this item - 16 Members present

 

Decision

 

8.1   AGREED the decisions made at the second Value Management meeting (VM2) to consider the short list of options and reduce this down to a preferred option as detailed at paragraphs 3.5 to 3.10 in the report;

 

8.2   NOTED the feedback from the recent public engagement event held in the McMillan Hall in Newton Stewart on 30 November to 2 December 2017 as detailed in paragraphs 3.11 to 3.18 in the report;

 

8.3   AGREED to take forward the preferred option of the construction of direct defences (together with supporting options of increasing the flow under the A75 bridge and re-profiling the land adjacent to the Scottish Water pumping station) to outline design stage as detailed in paragraph 3.20 in the report; and

 

8.4   NOTED the next stages of the project to June 2018 as outlined in paragraph 3.21 in the report.

 

MEMBERS - Katie Hagmann re-entered the meeting and Doug Fairbairn left the meeting - 16 Members present

9 LANGHOLM FLOOD PROTECTION SCHEME - UPDATE REPORT - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

9.1   the work to date;

 

9.2   the increase in budget required for the Flood Protection Scheme;

 

9.3   that further reports will be presented to this Committee in relation to delivering a Flood Protection Scheme for Langholm;

 

9.4   the £250k estimated cost for works at Holmwood Drive that would reduce flood risk have been determined, but that given the limited impacts, it has not been feasible to calculate a benefit cost ratio greater than 1.0, thus Scottish Government 80% grant funding would be unavailable; and

 

9.5   notwithstanding the above, AGREED to consider the inclusion of these works in the Infrastructure Asset Class Capital Programme 2018/19 that would be reported to Committee on 20 March 2018.

10 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.