Economy, Environment and Infrastructure Committee Minutes

Date:
Tuesday 20 June 2017
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Archie Dryburgh (Chairman) - Annandale East and Eskdale
Andrew S Wood (Vice-Chairman) - Mid and Upper Nithsdale
Richard Brodie - Annandale South
Ian Carruthers - Annandale South
Jim H Dempster - Mid and Upper Nithsdale
Douglas Fairbairn - Annandale North
Patsy Gilroy - Dee and Glenkens
Andrew Giusti - Stranraer and the Rhins
Katie Hagmann - Mid Galloway and Wigtown West
David Inglis - Mid Galloway and Wigtown West
David James - Castle Douglas and Crocketford
Malcolm Johnstone - Nith
Jeff Leaver - Lochar
Sean W Marshall - Annandale South
John Martin - Nith
Jim McColm - Mid Galloway and Wigtown West
Graham Nicol - Mid Galloway and Wigtown West
Tommy Sloan - Stranraer and the Rhins
Stephen Thompson - Annandale North
John Young - Castle Douglas and Crocketford
Officials:
Alistair M Speedie - Director Economy, Environment and Infrastructure
Mike Fawkes - Roads Construction Maintenance and Waste Collection Manager
Simon Fieldhouse - Environment Manager
Ewan Green - Head of Economic Development
John Howell - Service Manager Network Strategy
Lucy Irons-Young - Governance Officer
Douglas Kirkpatrick - Transportation Manager
James McLeod - Infrastructure Manager
Caroline McQuistan - Finance Officer EEI
Peter Norman - Biodiversity Officer
Steve Rogers - Head of Planning and Regulatory Services
David Suttie - Planning and Building Standards Manager
Jason Syers - Service Manager Strategic Projects
Aileen Woods - Team Leaser Infrastructure Assets
Apologies:
Ros Surtees - Stranraer and the Rhins
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

20 Members present and 1 apology.

 

PROCEDURE - The Chairman welcomed everyone to this first meeting of the Economy, Environment and Infrastructure Committee since the Council Elections and THANKED the previous Chairman Colin Smyth.

2 DECLARATIONS OF INTEREST

NONE declared.

3 DELEGATION TO ECONOMY, ENVIRONMENT AND INFRASTRUCTURE COMMITTEE - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED the remit of the Economy, Environment and Infrastructure Committee as detailed at 3.2 in the report.

4 MEMBERS’ INDUCTION - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

4.1   CONSIDERED their requirements in relation to developing their understanding Economy, Environment and Infrastructure activities being Waste PFI, Roads and Stranraer Waterfront and AGREED to hold Members' seminars and site visits on these specific topics; and

 

4.2   AGREED that a programme of induction and orientation is developed, with Elected Members’ agreement, reflecting their requirements and based on the considerations outlined at paragraph 3.8.1 in the report.

5 ECONOMY, ENVIRONMENT AND INFRASTRUCTURE COMMITTEE - APPOINTMENTS TO OUTSIDE BODIES - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

VOTE

 

5.1   MOTION by STEPHEN THOMPSON seconded by JOHN MARTIN to appoint Sean Marshall to the Corridor Regeneration Steering Group from Annandale South Ward.

 

5.2   AMENDMENT by MALCOLM JOHNSTONE seconded by ANDREW GIUSTI to appoint Ian Carruthers to the Corridor Regeneration Steering Group from Annandale South Ward.

 

5.3   On a vote being taken by roll call, Members voted as follows:

 

Motion - 10 votes being:

 

Archie Dryburgh, Andrew S Wood, Jim H Dempster, Katie Hagmann, Jeff Leaver, Sean Marshall, John Martin, Tommy Sloan, Stephen Thompson and John Young.

 

Amendment - 10 votes being:

 

Richard Brodie, Ian Carruthers, Doug Fairbairn, Patsy Gilroy, Andrew Giusti, David Inglis, David James, Malcolm Johnstone, Jim McColm and Graham Nicol.

 

There being an equality of votes, the Chairman exercised his right to a casting vote which fell in favour of the Motion.

 

VOTE

 

5.4    MOTION by STEPHEN THOMPSON seconded by JOHN MARTIN to appoint John Young to the Galloway Glens Landscape Partnership.

 

5.5   AMENDMENT by IAN CARRUTHERS seconded by MALCOLM JOHNSTONE to appoint Patsy Gilroy the Galloway Glens Landscape Partnership.

 

5.6   On a vote being taken by roll call, Members votes as follows:

 

Motion - 10 votes being:

 

Archie Dryburgh, Andrew S Wood, Jim H Dempster, Katie Hagmann, Jeff Leaver, Sean Marshall, John Martin, Tommy Sloan, Stephen Thompson and John Young.

 

Amendment - 9 votes being:

 

Richard Brodie, Ian Carruthers, Doug Fairbairn, Patsy Gilroy, Andrew Giusti, David Inglis, Malcolm Johnstone, Jim McColm and Graham Nicol.

 

Abstention - 1 vote being:

 

David James

 

VOTE

 

5.7   MOTION by STEPHEN THOMPSON seconded by SEAN MARSHALL to appoint Katie Hagmann to the Outdoor Access Forum.

 

5.8   AMENDMENT by MALCOLM JOHNSTONE seconded by IAN CARRUTHERS to appoint David Inglis to the Outdoor Access Forum.

 

5.9   On a vote being taken by roll call, Members voted as follows:

 

Motion - 10 votes being:

 

Archie Dryburgh, Andrew S Wood, Jim H Dempster, Katie Hagmann, Jeff Leaver, Sean Marshall, John Martin, Tommy Sloan, Stephen Thompson and John Young.

 

Amendment - 10 votes being:

 

Richard Brodie, Ian Carruthers, Doug Fairbairn, Patsy Gilroy, Andrew Giusti, David Inglis, David James, Malcolm Johnstone, Jim McColm and Graham Nicol.

 

There being an equality of votes, the Chairman exercised his right to a casting vote which fell in favour of the Motion.
 

VOTE

 

5.10   MOTION by MALCOLM JOHNSTONE seconded by DAVID INGLIS to appoint Doug Fairbairn to Southern Uplands Partnership.

 

5.11   AMENDMENT by STEPHEN THOMPSON seconded by JEFF LEAVER to appoint Katie Hagmann to Southern Uplands Partnership.

 

5.12   On a vote being taken by roll call, Members voted as follows:

 

Motion - 10 votes being:

 

Richard Brodie, Ian Carruthers, Doug Fairbairn, Patsy Gilroy, Andrew Giusti, David Inglis, David James, Malcolm Johnstone, Jim McColm and Graham Nicol.


Amendment - 10 votes being:

 

Archie Dryburgh, Andrew S Wood, Jim H Dempster, Katie Hagmann, Jeff Leaver, Sean Marshall, John Martin, Tommy Sloan, Stephen Thompson and John Young.


There being an equality of votes, the Chairman exercised his right to a casting vote which fell in favour of the Amendment.
 

VOTE 

 

5.13   MOTION by MALCOLM JOHNSTONE seconded by IAN CARRUTHERS to appoint Doug Fairbairn to West Coast Rail 250.

 

5.14   AMENDMENT by STEPHEN THOMPSON seconded by SEAN MARSHALL to appoint Andrew S Wood to West Coast Rail 250.

 

5.15   On a vote being taken by roll call, Members voted as follows:


Motion - 10 votes being:


Richard Brodie, Ian Carruthers, Doug Fairbairn, Patsy Gilroy, Andrew Giusti, David Inglis, David James, Malcolm Johnstone, Jim McColm and Graham Nicol.


Amendment - 10 votes being:

 

Archie Dryburgh, Andrew S Wood, Jim H Dempster, Katie Hagmann, Jeff Leaver, Sean Marshall, John Martin, Tommy Sloan, Stephen Thompson and John Young.


There being an equality of votes, the Chairman exercised his right to a casting vote which fell in favour of the Amendment.
 

Decision

 

AGREED

 

5.16   to appoint Katie Hagmann to the Biosphere Partnership Board as detailed at 3.6 in the report;

 

5.17   to appoint Katie Hagmann, Sean Marshall and Stephen Thompson to the Corridor Regeneration Steering Group being one Member from each of the Wards: Annandale South, Annandale East and Eskdale and Annandale North as detailed at 3.7 in the report;

 

5.18   to appoint Archie Dryburgh and Andrew S Wood (substitute) to the Economic Leadership Group as detailed at 3.8 in the report;

 

5.19   to appoint John Young to the Galloway Glens Landscape Partnership as detailed at 3.9 in the report;

 

5.20   to appoint Jim Dempster and Andrew S Wood to the Industrial Communities Alliance as detailed at 3.10 in the report;

 

5.21   to appoint Archie Dryburgh and Andrew Wood to the LEADER Strategic Management Group as detailed at 3.11 in the report;

 

5.22    to appoint Katie Hagmann to the Outdoor Access Forum as detailed at 3.12 in the report;

 

5.23   to appoint Andrew Giusti to the Prestwick Airport Consultative Committee as detailed at 3.13 in the report;

 

5.24   to appoint Tommy Sloan and Andrew Giusti (substitute) to SAYLSA (The Community Rail Partnership for Carrick and Wigtownshire) as detailed at 3.14 in the report;

 

5.24   to appoint Archie Dryburgh to the Scottish Councils’ Committee on Radioactive Substances (SCCORS) as detailed at 3.15 in the report;

 

5.26   to appoint Malcolm Johnstone to the Solway Firth Partnership as detailed at 3.16 in the report;

 

5.27  to appoint Katie Hagmann to Southern Uplands Partnership as detailed at 3.17 in the report;

 

5.28   to appoint Andrew S Wood to the Supplier Development Co Ltd as detailed at 3.18 in the report and DEFERRED appointment of substitute to a future meeting;

 

5.29   to appoint Andrew S Wood to West Coast Rail 250 as detailed at 3.19 in the report; and

 

5.30   to appoint Ian Carruthers and Malcolm Johnstone (substitute) to the Business Loan Scotland - West Regional Management Group as detailed at 3.20 in the report.

6 ECONOMY, ENVIRONMENT AND INFRASTRUCTURE OUTTURN REPORT 2016-17 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

6.1   that Economy, Environment and Infrastructure returned an overspend of £296k against the 2016/17 agreed budget; this is equivalent to 0.6% of the net budget and is detailed in Appendix 1 to the report;

 

6.2   the progress in delivering the agreed savings applied to the 2016/17 Economy, Environment and Infrastructure budget as detailed in Appendix 2 to the report; and

 

6.3   the utilisation of policy development allocations provided to Economy, Environment and Infrastructure for the financial year 2016/17 as detailed in Appendix 3 to the report.

7 ECONOMIC DEVELOPMENT, VEHICLES/FLEET AND INFRASTRUCTURE CAPITAL PROGRAMME AND STREET LIGHTING SPEND TO SAVE PROJECTS 2016/17: OUTTURN REPORT - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

7.1   the financial outturn position of the Economic Development Asset Class Capital Programme 2016/17 of £1.403M resulting in a carry forward of £0.224M to 2017/18 (Appendix 1 to the report);

 

7.2   the financial outturn position of the Vehicles/Fleet Asset Class Capital Programme 2016/17 of £0.565M resulting in a carry forward of £0.095M to 2017/18 (Appendix 2 to the report);

 

7.3   the financial outturn position of the Infrastructure Asset Class Capital Programme 2016/17 of £10.17M resulting in an acceleration of funding of £0.67M from the 2017/18 allocation (Appendix 3 to the report);

 

7.4   the progress of the Vehicles/Fleet Asset Class Capital Programme 2016/17 (Appendix 4 to the report);

 

7.5   the progress of the Infrastructure Asset Class Capital Programme 2016/17 (Appendix 5 to the report);

 

7.6   the progress of the Street Lighting Spend to Save LED Replacement Programme 2016/17 (Appendix 6 to the report); and

 

7.7   AGREED to congratulate Fleet Management on their silver award for excellence in fleet at the recent APSE conference.

8 ADDITIONAL INFRASTRUCTURE CAPITAL PROGRAMMES 2017/18 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

AGREED

 

8.1   the additional list of Infrastructure Asset Class Capital Projects 2017/18, reported in the Appendix to the report;

 

8.2   the additional works to be funded from the Infrastructure Asset Class that have been added since this programme was approved at this Committee on 9 March 2017 and subsequent deferring of approved schemes as detailed in paragraphs 3.10-3.15 in the report; and

 

8.3   NOTED Dumfries and Galloway Council’s bid for grant funding from the Strategic Timber Transport Scheme, identifying the proposed projects to be funded as detailed in paragraphs 3.16-3.18 in the report.

9 GALLOWAY GLENS LANDSCAPE PARTNERSHIP SCHEME - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

9.1   the work done to date through the development stage of the Galloway Glens Scheme, as detailed at paragraphs 3.1 to 3.6 in the report;

 

9.2   the proposed project listing which will form part of the Stage 2 bid, attached at Appendix 2 to the report;

 

9.3   AGREED that the Council enters into a Memorandum of Understanding for Barrhill woods Kirkcudbright with the Kirkcudbright Development Trust, as detailed at paragraphs 3.15 to 3.22 in the report, subject to agreeing a suitable and sustainable management plan.

10 COUNCIL POLICY ON INVASIVE NON-NATIVE SPECIES - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

10.1   NOTED the role of partners’ responsibilities in relation to invasive non-native species (INNS), as outlined in paragraphs 3.2 to 3.4 in the report;

 

AGREED

 

10.2   the Council policy on invasive non-native species, as outlined in paragraph 3.5 in the report and Appendix to the report; and

 

10.3   the inclusion of an invasive non-native species (INNS) webpage on the Council site and FURTHER AGREED a members’ seminar would be a useful method to disseminate INNS information and Council policy, as outlined in paragraph 3.7 and 3.8 in the report.

11 DUMFRIES AND GALLOWAY CORE PATHS PLAN UPDATE 2017 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

11.1   NOTED the progress of the Dumfries and Galloway Core Paths Plan for 2017/18, Appendix 1 to the report;

 

11.2   AGREED to accept external grant funding for the South West Scotland Coast Path - Rhins of Galloway as detailed at paragraph 3.29 in the report;

 

11.3   DEFERRED consideration to extinguish core path 378 Bladnoch Distillery in to allow for wider consultation to be undertaken; and

 

11.4   AGREED that officers investigate the establishment of other core paths in the Bladnoch/ Wigtown area within the Core paths review process starting in 2018/19 as detailed at paragraph 3.22 in the report.

12 LOCAL DEVELOPMENT PLAN SUPPLEMENTARY GUIDANCE - CONSULTATION RESPONSES - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

12.1   CONSIDERED the responses received to the Developer Contributions supplementary guidance consultation, agree the Council’s recommended response and the proposed modifications, where relevant, in Appendix 1 to the report;

 

AGREED

 

12.2   to remit with powers to the Head of Planning and Regulatory Services to notify Scottish Ministers of the Council’s intention to adopt the Developer Contributions as statutory supplementary guidance as detailed at paragraph 3.9 in the report and shown in Appendix 2 to the report;

 

12.3   to adopt the Developer Contributions as statutory supplementary guidance following completion of the relevant adoption procedures as detailed at paragraph 3.10 in the report; and

 

12.4   that an ex-gratia repayment is made to those applications affected by the change to the Developer Contribution Supplementary Guidance agreed at 9 March 2017 Economy, Environment and Infrastructure Committee and who have concluded their Section 69 agreement and paid the education developer contribution prior to that date as detailed at paragraph 3.6 in the report.

13 PLANNING PERFORMANCE FRAMEWORK ANNUAL REPORTS 2016/17 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

CONSIDERED the draft Planning Performance Framework Annual Report 2015/16 contained at Appendix 1 to the report and AGREED to its submission to the Scottish Government.

14 STRANRAER CONSERVATION AREA REGENERATION SCHEME - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

14.1   progress in implementation of the Stranraer Conservation Area Regeneration Scheme as detailed at paragraphs 3.2 and 3.3 in the report;

 

14.2   governance arrangements for the Stranraer Conservation Area Regeneration Scheme as detailed at paragraphs 3.4 - 3.7 in the report; and

 

14.3   AGREED proposals for allocation of Conservation Area Regeneration Scheme property grants set out in paragraphs 3.7, 3.8 and 3.9 in the report and FURTHER AGREED for this Scheme's projects to be included in discussion at the Members Seminars as part of Members' Inductions.

15 WHITESANDS PROJECT (FLOOD PROTECTION SCHEME AND PUBLIC REALM IMPROVEMENTS) - UPDATE AND PRELIMINARY DECISION - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

DEFERRED consideration of this item to Full Council to make a decision.

16 BIKE 2 GO PROJECT UPDATE - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

VOTE

 

16.1   MOTION by PATSY GILROY seconded by MALCOLM JOHNSTONE to agree that the Council ends its responsibility for the bicycles which are part of the Bike2go scheme.

 

16.2   AMENDMENT by ARCHIE DRYBURGH seconded by ANDREW S WOOD to (1) agree to the use of up to 8 bikes to be piloted with the Move More MacMillan Cancer project, as detailed in paragraphs 4.4 and 4.5 in the report; and (2) agree the re-purposing of existing Bike2Go sites as standard cycling parking, as detailed in paragraphs 5.2 to 5.4 in the report.

 

16.3   On a vote being taken by roll call, Members voted as follows:

 

Motion - 8 votes being:

 

Ian Carruthers, Doug Fairbairn, Patsy Gilroy, Andrew Giusti, David Inglis, David James, Malcolm Johnstone and Graham Nicol.

 

Amendment - 12 votes being:

 

Archie Dryburgh, Andrew S Wood, Richard Brodie, Jim H Dempster, Katie Hagmann, Jeff Leaver, Sean Marshall, John Martin, Jim McColm, Tommy Sloan, Stephen Thompson and John Young.

 

Decision

 

16.1   NOTED the Bike2Go initial options analysis (Appendix 1) and infrastructure audit (Appendix 2) undertaken by Cycling Dumfries;

 

AGREED

 

16.2   to the use of up to 8 bikes to be piloted with the Move More MacMillan Cancer project, as detailed in paragraphs 4.4 and 4.5 in the report; and

 

16.3   the re-purposing of existing Bike2Go sites as standard cycling parking, as detailed in paragraphs 5.2 to 5.4 in the report.

17 OFF-SITE INFRASTRUCTURE ASSOCIATED WITH NEW DUMFRIES HOSPITAL - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

17.1   NOTED the options considered for the Dalbeattie Road/Park Road and New Abbey Road/Pleasance Avenue junctions at sections 3.7 and 3.8 in the report respectively;

 

AGREED

 

17.2   to not proceed with the Dalbeattie Road/Park Road junction priority change but to introduce other works at this junction (Option number 2 for this junction, Appendix 5 to the report), paragraph 3.7.14 in the report, and on this corridor with regard to cycleways;

 

17.3   the preferred option for the New Abbey Road/Pleasance Avenue junction, (Option number 4 for this junction, Appendix 11 to the report), paragraph 3.10.8 in the report;

 

17.4   to put in place a public information programme, including two drop in sessions, on the preferred options for the New Abbey Road/Pleasance Avenue and Dalbeattie Road/Park Road junctions, and the other viable options considered, paragraph 3.12.8 in the report;

 

17.5   to accept the offer of £35,000 from Sustrans for development of the active travel elements of the infrastructure works;

 

17.6   to bid for further Sustrans funding for the active travel elements of the project;

 

17.7   to proceed with the off-site infrastructure works associated with the new hospital and the necessary land acquisition for the New Abbey Road/Pleasance Avenue and the New Abbey Road/Park Road junction improvements as detailed at paragraph 3.10.8 in the report;

 

17.8   to promotion and if no objections to implementation of waiting restriction, 20mph speed limit and redetermination Orders; and

 

17.9   to develop a minute of variation in relation to the previous legal agreement with NHS Dumfries and Galloway, paragraph 3.13 in the report.

18 IMPROVING PARKING IN SCOTLAND - A CONSULTATION - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

AGREED the proposed Council response at Appendix 2 to the report and its submission to Transport Scotland.

19 SOURCE SEPARATED WASTE COLLECTION SYSTEM - PROPOSAL FOR CONTINUED STORAGE OF CONTAINERS - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

19.1  the background to the need to have storage for recycling containers, sorting and baling equipment and vehicles required for the source separated waste collection system as detailed in paragraphs 3.1 - 3.3 in the report;

 

19.2   that the lease expired for Hanger 1, the Brown Brothers’ facility, on 2 June 2017, following which we are currently renewing on a month-by-month basis of £6,875 per month as detailed in paragraph 3.4 in the report; and

 

19.3   AGREED to continue the lease at Hanger 1 at a cost of £50,000 per annum for one year.

20 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.