Economy, Environment and Infrastructure Committee Minutes

Date:
Friday 1 July 2016
Time:
10.30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Colin Smyth (Chairman) - Nith
Craig Peacock (Vice-Chairman) - Annandale East and Eskdale
Ian Carruthers - Annandale South
Jim H Dempster - Mid and Upper Nithsdale
Iain Dick - Stranraer and North Rhins
Archie Dryburgh - Annandale East and Eskdale
Alistair Geddes - Mid Galloway
Patsy Gilroy - Dee
Jack Groom - Nith
Ivor A Hyslop - Lochar
Jeff Leaver - Lochar
Denis R Male - Annandale East and Eskdale
Jim McClung - Wigtown West
Ronnie Nicholson - North West Dumfries
Graham Nicol - Mid Galloway
Ronnie E Ogilvie - Annandale South
George N Prentice - Castle Douglas and Glenkens
Roberta Tuckfield - Wigtown West
Officials:
Alistair M Speedie - Director Economy, Environment and Infrastructure
Greig Blayney - Service Manager Environment
Ronnie Dempster - Head of Enterprising Services
Greg Douglas - Service Manager Environmental Health
Steven Herriott - Head of Infrastructure and Transportation
John Howell - Service Manager Network Strategy
Lucy Irons-Young - Governance Officer
Douglas Kirkpatrick - Service Manager Sustainable Travel
Steve Rogers - Head of Planning and Regulatory Services
Julie Shannon - Solicitor
Nicola Simpson - Service Manager Neighbourhood Services
Jason Syers - Service Manager Strategic Projects
Moira Weatherup - Waste Prevention Officer
Aileen Woods - Team Leader - Infrastructure
In attendance:
Davinia Cowden - CMS Cameron McKenna
Shona Frame - CMS Cameron McKenna
Apologies:
Brian Collins - Castle Douglas and Glenkens
Grahame Forster - Wigtown West
Marion McCutcheon - Stranraer and North Rhins
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

17 Members present, 2 apologies and 1 not present at the start of the meeting.

 
2 DECLARATIONS OF INTEREST

NONE declared.

 
Finance Items
3 PLANNING AND ENVIRONMENT - BUDGET MONITORING REPORT 2015/16 OUTTURN - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

3.1   that, Planning and Environment Services produced an overspend against the 2015/16 agreed budget of £72,246 (0.231%);

 

3.2   progress against the agreed savings applied to the 2015/16 Planning and Environment Services as detailed at Appendix 2 to the report; and

 

3.3   utilisation of policy development allocations provided to Planning and Environment Services for the financial year 2015/16 as detailed at Appendix 3 to the report.

 
4 ECONOMIC DEVELOPMENT, VEHICLES/FLEET AND INFRASTRUCTURE ASSET CLASS CAPITAL PROGRAMME, WHITESANDS FLOOD PROTECTION AND PUBLIC REALM IMPROVEMENTS AND STREET LIGHTING SPEND TO SAVE PROGRAMME 2015/16: OUTTURN REPORT - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

4.1   the financial outturn position of the Economic Development Capital Programme of £1.727M in 2015/16 (Appendix 1 to the report) resulting in an acceleration of £0.015M;

 

4.2   the financial outturn position of the Vehicles/Fleet Asset Class Capital Programme of £0.660M in 2015/16 (Appendix 2 to the report);

 

4.3   the financial outturn position of the Infrastructure Asset Class Capital Programme of £9.082M in 2015/16 (Appendix 3 to the report) resulting in a carry forward of £0.211M;

 

4.4   the financial outturn position of the Whitesands priority project of £0.098M in 2015/16 (Appendix 4 to the report);

 

4.5   the progress of the Economic Development Capital Programme reported in (Appendix 5 to the report);

 

4.6   the progress of the Vehicles/Fleet Asset Class Capital Programme (Appendix 6 to the report);

 

4.7   the progress of the Infrastructure Asset Class Capital Programme (Appendix 7 to the report);

 

4.8   the progress of the winter storm damage works and subsequent grant claim to the Scottish Government Infrastructure Repair Fund (Appendix 8 to the report);

 

4.9   the progress of the Kirkcudbright Harbour On Shore Power Supply project (paras. 3.27 and 3.28 of the report); and

 

4.10   the progress of the Street Lighting Spend to Save LED Replacement Programme. (Appendix 9 to the report).

 
5 ECONOMY, ENVIRONMENT AND INFRASTRUCTURE SERVICES PROPOSED CAPITAL EXPENDITURE PROGRAMME 2016-19 FOR ECONOMIC DEVELOPMENT PROJECTS - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

PROCEDURE - The Committee was advised of amendments to the report at page 49 where the table should read M74 Corridor Development/Chaplecross with figures of 50, 150, 150, 350 and again on page 51 which should read 50, 150, 150, 350, the Programme Total on page 52 being 2049, 1520, 1930 and 5499 and the Programme Total overall being 5820.

 

Decision

 

5.1   NOTED the overall position of the Economic Development Capital Programme 2016-19 as detailed in the Appendix to the report; and

 

5.2   AGREED that funding was allocated to projects as identified in paragraph 3.11 of the report.

 
6 SCOTTISH GOVERNMENT REGENERATION CAPITAL GRANT FUND - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

MEMBER - Ian B Carruthers left the meeting during consideration of this item - 17 Members present

 

Decision

 

AGREED

 

6.1   to support in principle the Stage One applications made to the Scottish Government Regeneration Capital Grant Fund as detailed in the Appendix to the report; and

 

6.2   to receive a future report once the outcome of the above is known which should include the consideration of a process to be followed involving future Regeneration Capital Grant Fund applications.

 

MEMBER - Ian B Carruthers re-entered the meeting - 17 Members present

Service Manager Strategic Projects
Strategic Items
7 DIRECTOR’S END OF YEAR ASSESSMENT OF BUSINESS PLAN PERFORMANCE - PLANNING AND ENVIRONMENT SERVICES 2015/16 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

MEMBER - Jack Groom left the meeting during consideration of this item - 16 Members present

 

Decision

 

REVIEWED

 

7.1   the end of year summary of performance for Planning and Environment Services set out at Appendix 1 to the report;

 

7.2   the overall summary of performance for the department health and safety action plan for the end of year 2015/16 as set out in Appendix 2 to the report; and

 

7.3   SCRUTINISED the exception reporting in Appendix 3 to the report and AGREED actions proposed were adequate to improve performance and future monitoring of areas which have not met target; and FURTHER AGREED to expedite commissioning for Community Transport provision; and recognised the areas of good practice/high performance where the target has been exceeded.

 

MEMBER - Ronnie Nicholson entered the meeting - 17 Members present

Team Leader Sustainable Travel
8 ECONOMY, ENVIRONMENT AND INFRASTRUCTURE SERVICES BUSINESS PLAN FOR 2016-18 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

MEMBERS - Iain Dick left the meeting during consideration of this item and Jack Groom re-entered the meeting - 17 Members present

 

Decision

 

8.1   AGREED the Economy, Environment and Infrastructure Services Business Plan for 2016-18 attached as the Appendix 1 to the report, including the targets proposed for Indicators and dates for Projects, with no additions or amendments, subject to paragraph on challenges and opportunities being revisited to consider any implications as a result of Brexit vote and FURTHER AGREED for the number of KPI targets to be confirmed and circulated to Members; and

 

8.2   NOTED the arrangements for performance monitoring and reporting as set out in paragraphs 3.6 - 3.9 of the report.

 

MEMBER - Iain Dick re-entered the meeting - 18 Members present

Director Economy Environment and Infrastructure
9 PLANNING PERFORMANCE FRAMEWORK ANNUAL REPORT 2015/16 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

CONSIDERED the draft Planning Performance Framework Annual Report 2015/16 contained at Appendix 1 to the report and AGREED to its submission to the Scottish Government.

 
10 DUMFRIES GULL PROJECT 2015 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

10.1   NOTED the success of the egg and nest removal scheme in 2015; and

 

10.2   AGREED the content of the report 'Management of Gull Problems in the Town of Dumfries 2015 Season' issued by the Urban Gull Task Force - April 2016 (Appendix to the report) and the approach outlined in paragraph 3.27 in the report that the scope of the project remains focused on tackling the urban gull problem within the confines of Dumfries and the immediate surrounding area.

 
11 REVIEW OF THE WIGTOWN SOURCE SEPARATED COLLECTION SERVICE - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

11.1   the work carried out in conjunction with Zero Waste Scotland to conduct a recycling trial in the Wigtown Area;

 

11.2   the 2 options put forward as a result of the trials at sections 3.3.9 and 3.3.10 of the report, and their respective cost outcomes;

 

AGREED

 

11.3   to expand the Optimised Trial methodology across the remainder of the Wigtown area at section 3.2 of the report;

 

11.4   to receive a further report on the analysis and optimisation of the Residual Waste Collection Service in Wigtown referred to at section 3.3 of the report;

 

11.5   NOTED the detail of the actions taken in regard to the Keil Report in section 3.8.1 of the report and in Appendix 3;

 

11.6   APPROVED the Refuse and Recycling Collections Operational policy at section 3.9 of the report and in Appendix 4;

 

11.7   NOTED the implications of the Code of Practice for our Council as detailed at section 3.7 of the report;

 

AGREED

 

11.8   to signing the charter in principal referred to at section 3.7 of the report, to enable officers to work further with Zero Waste Scotland to develop a source separated collection service for the whole of the region;

 

11.9   to a further report on derogations available for rural areas.

Service Manager Neighbourhood Services West
12 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.

 
13 LOCAL GOVERNMENT SCOTLAND ACT 1973

Decision

 

AGREED adoption of resolution to exclude the public from the meeting in terms of Section 50A (4) and paragraphs 6, 8 and 9 of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973.

 
EXEMPT
14 WASTE MANAGEMENT / RECYCLING PFI CONTRACT POSITION REPORT - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Report Summary - This report updated Members on current issues associated with the Waste PFI contract.

 

ADJOURNMENT - The meeting was adjourned at 12.28pm to allow time for members to read the briefing paper issued by the Director and reconvened at 12.40pm with 18 Members presenting being:

 

Colin Smyth, Craig Peacock, Ian B Carruthers, Jim H Dempster, Iain Dick, Archie Dryburgh, Alistair Geddes, Patsy Gilroy, Jack Groom, Ivor A Hyslop, Jeff Leaver, Jim McClung, Denis R Male, Ronnie Nicholson, Graham Nicol, Ronnie Ogilvie, George N Prentice and Roberta Tuckfield.

 

Decision

 

AGREED the recommendations in the report and FURTHER AGREED to receive a report addressing the concerns and issues raised by Members.

 

ADJOURNMENT - The meeting was adjourned at 1.25pm for lunch and reconvened at 1.55pm with 13 Members present being:


Craig Peacock, Ian B Carruthers, Jim H Dempster, Iain Dick, Archie Dryburgh, Alistair Geddes, Patsy Gilroy, Jack Groom, Ivor A Hyslop, Jeff Leaver, Jim McClung, Ronnie Nicholson and Graham Nicol.

 

PROCEDURE - Craig Peacock assumed the role of Chairman.

Director Economy Environment and Infrastructure
15 STRANRAER ZERO WASTE PARK REUSE CENTRE - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Report Summary - This report  sought Member approval to enter into a Service Level Agreement and a Lease for the development of a Reuse Centre within the Stranraer Zero Waste Park.

 

Decision

 

Following a vote being taken by roll call, AGREED the recommendations in the report with the additions noting due diligence on the viability and sustainability of the company and noting the non-financial benefits of the project detailed at paragraph 3.12 of the report.

 
16 LADYKNOWE ACCESS ROADWAY, THE HOLM, MOFFAT - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Report Summary - This report asked Members to consider whether they wished to contribute to the repair of the Ladyknowe access roadway, The Holm, Moffat.

 

Decision

 

Following a vote being taken by roll call, AGREED not to contribute to the repair of Ladyknowe access roadway, The Holm, Moffat.