Economy, Environment and Infrastructure Committee Minutes

Date:
Tuesday 9 February 2016
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Colin Smyth (Chairman) - Nith
Craig Peacock (Vice-Chairman) - Annandale East and Eskdale
Ian Carruthers - Annandale South
Finlay Carson - Castle Douglas and Glenkens
Brian Collins - Castle Douglas and Glenkens
Jim H Dempster - Mid and Upper Nithsdale
Grahame Forster - Wigtown West
Alistair Geddes - Mid Galloway
Patsy Gilroy - Dee
Jack Groom - Nith
Jeff Leaver - Lochar
Denis R Male - Annandale East and Eskdale
John Martin - Nith
Jim McClung - Wigtown West
Marion McCutcheon - Stranraer and North Rhins
Ronnie Nicholson - North West Dumfries
Ronnie E Ogilvie - Annandale South
Officials:
Alistair M Speedie - Director Economy, Environment and Infrastructure
Greig Blayney - Service Manager Environment
Paul Garrett - Head of Finance and Procurement
Claire Rogerson - Governance Officer
Nicola Simpson - Service Manager (East)
In attendance:
Jane S Maitland - Dee
Apologies:
Iain Dick - Stranraer and North Rhins
Graham Nicol - Mid Galloway
George N Prentice - Castle Douglas and Glenkens
Roberta Tuckfield - Wigtown West
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

17 Members present and 4 apologies.

2 DECLARATIONS OF INTEREST

NONE declared.

Strategic Items
3 REVIEW OF THE WIGTOWN SOURCE SEPARATED COLLECTION SERVICE - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

3.1   the work carried out thus far in reviewing the vehicle and box configurations as detailed at paragraphs 3.2 to 3.9 of the report;

 

3.2   the proposed alterations to the collection methods as detailed at paragraphs 3.4 to 3.9 of the report;

 

3.3   the work being carried out in conjunction with Zero Waste Scotland to conduct further options appraisal and a review of refuse and recycling in the Wigtown Area;

 

3.4   AGREED to the implementation of a trial kerbside recycling scheme following the Bryson Recycling Model and incorporating the requirements of the Household Recycling in Scotland: Charter and Associated Code of Practice;

 

3.5   CONSIDERED the proposed communication method for the trial as detailed at paragraph 3.23 of the report and REQUESTED that a collection calendar be incorporated on the A4 leaflet;

 

3.6   AGREED to receive a further report to the June 2016 meeting of this Committee following conclusion of the above trial and optimisation of the current collection and disposal arrangements in the Wigtown area and that this report would also include:

 

3.6.1   a fully costed model for the Wigtown Source Separated Collection Service;

 

3.6.2   a review of commercial waste business and all options for its integration with the source separated collection service;

 

3.6.3   updated residual and kerbside recycling operational policy and procedures to define the new source separated collection service;

 

3.6.4   options to be considered for roll-out of the source separated collection service to the rest of the region;

 

3.6.5   detail of the actions taken to improve and optimise the current service including all actions in the Keil report, reviewing routes and optimising productivity to improve performance;

 

3.6.6   details of the implications of the Code of Practice for our Council; and

 

3.7   FURTHER AGREED that prior to the report being presented to the Committee in June 2016, that arrangements be made for Members of the Committee to visit Stranraer to have a better overview of the Wigtown area model for waste collection and recycling.

4 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.

5 LOCAL GOVERNMENT SCOTLAND ACT 1973

Decision

 

AGREED adoption of resolution to exclude the public from the meeting in terms of Section 50A (4) and paragraphs 8, 9 and 12 of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973.

EXEMPT
Strategic Items
6 WASTE PFI CONTRACT VARIATION - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Summary of Report - To seek Member approval for the Change in Law and Council Variations Scope for the Waste PFI Contract.

 

PROCEDURE - The Chairman agreed to Councillor Jane S Maitland addressing the Committee in relation to this item.

 

MEMBER - Ian B Carruthers left the meeting during consideration of this item - 16 Members present

 

Decision

 

6.1   NOTED the Project Board’s recommendation to agree the Change in Law and Council Variations Scope, detailed in the Appendix to the report;

 

6.2   AGREED the Change in Law and Council Variations Scope, detailed in the Appendix to the report, to deliver the necessary variations to the Waste PFI Contract; and

 

6.3   NOTED that this Committee would receive regular updates as this work progressed.

7 REVIEW OF THE WASTE MANAGEMENT/RECYCLING PFI CONTRACT SINKING FUND - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Summary of Report - To update Members on the Standing of the Waste PFI Sinking Fund.

 

Decision

 

NOTED

 

7.1   the current balance of £7,337k and a projected deficit of £21k/year for the sinking fund based on the modelling assumptions outlined in the Appendix to this report and the maintenance of previously agreed levels of funding supporting the Waste PFI contract financial model;

 

7.2   the regulatory and contractual requirement to purchase gas flaring equipment at Lochar Moss landfill through the ENER-G Natural Power contract at a one off capital cost of £304k outlined in paragraph 3.2.5;

 

7.3   the revised Zero Waste Infrastructure programme budget outlined in the Appendix Table 2 and Table 3 to this report based on a parallel report to this committee on the Waste PFI Contract Variation and AGREED that the reduced costs are held in the sinking fund; and

 

7.4   AGREED to accept a grant of £38,492 from the Waste Electrical and Electronic Equipment (WEEE) Improvement Fund to develop a WEEE reuse project with the Stranraer Furniture Project in the Wigtown area.