Economy, Environment and Infrastructure Committee Minutes

Date:
Tuesday 12 January 2016
Time:
10.30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Colin Smyth (Chairman) - Nith
Craig Peacock (Vice-Chairman) - Annandale East and Eskdale
Ian Carruthers - Annandale South
Finlay Carson - Castle Douglas and Glenkens
Brian Collins - Castle Douglas and Glenkens
Jim H Dempster - Mid and Upper Nithsdale
Iain Dick - Stranraer and North Rhins
Grahame Forster - Wigtown West
Alistair Geddes - Mid Galloway
Jack Groom - Nith
Jeff Leaver - Lochar
Denis R Male - Annandale East and Eskdale
John Martin - Nith
Jim McClung - Wigtown West
Marion McCutcheon - Stranraer and North Rhins
Ronnie Nicholson - North West Dumfries
Ronnie E Ogilvie - Annandale South
George N Prentice - Castle Douglas and Glenkens
Roberta Tuckfield - Wigtown West
Officials:
Alistair M Speedie - Director Economy, Environment and Infrastructure
Simon Fieldhouse - Service Manager Countryside and Access
Ewan Green - Head of Economic Development
Steven Herriott - Head of Infrastructure and Transportation
Lucy Irons-Young - Governance Officer
James McLeod - Service Manager Infrastructure
Donna Mounce - Policy and Performance Advisor
Steve Rogers - Head of Planning and Regulatory Services
Janet Sutton - Finance Officer
Jason Syers - Service Manager Strategic Projects
Apologies:
Patsy Gilroy - Dee
Graham Nicol - Mid Galloway
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

19 Members present, 2 apologies

 
2 DECLARATIONS OF INTEREST

NONE declared.

 

PROCEDURE - The Chairman intimated that he would have an additional item of business requiring a decision (December 2015 Flooding Events Update) which he would take after item 13 on the agenda.

 
3 MINUTE OF ECONOMY, ENVIRONMENT AND INFRASTRUCTURE MEETING OF 10 NOVEMBER 2015

Decision

 

APPROVED

 
4 MINUTE OF HOUSING SUB COMMITTEE MEETING OF 19 NOVEMBER 2015

Decision

 

APPROVED.

 
Finance Items
5 PLANNING AND ENVIRONMENT - BUDGET MONITORING REPORT 2015/16 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

5.1   that, based on the monitoring position to the end of November 2015, Planning and Environment Services was projected to break-even, as reflected at Appendix 1 of the report;

 

5.2   that the Planning and Environment Service were currently progressing a range of measures to ensure the avoidance of any budget overspending in the current financial year;

 

5.3   progress against the agreed savings applied to the 2015/16 Planning and Environment Services was detailed at Appendix 2 of the report; and

 

5.4   the utilisation of policy development allocations provided to Planning and Environment Services for the financial year 2015/16 as detailed at Appendix 3 of the report.

 
6 ECONOMIC DEVELOPMENT, VEHICLES/FLEET AND INFRASTRUCTURE CAPITAL PROGRAMMES, WHITESANDS PROJECT (FLOOD PROTECTION SCHEME AND PUBLIC REALM IMPROVEMENTS) AND STREET LIGHTING SPEND TO SAVE PROJECTS 2015-16: FINANCE AND PROGRESS MONITORING - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

6.1   the financial updates on the Economic Development, Vehicles/Fleet and Infrastructure Capital Programmes, including the Whitesands Flood Protection and Street Lighting Spend to Save projects was reflected in Appendices 1, 2 and 3 to the report;

 

6.2   the progress of the Economic Development, Vehicles/Fleet and Infrastructure Capital Programmes in Appendices 4, 5, 6 and 7 to the report;

 

6.3   that the capital budget for the Infrastructure Asset Class for future years remained at £9.5M per annum (paragraphs 3.3 to 3.5 of the report);

 

6.4   the information identified in Tables 2 and 3 comparing the Council’s Road Condition Index (RCI) with other rural authorities, and comparing the RCI across the operational areas;

 

AGREED

 

6.5   to the allocation of £0.050M accelerated from the Dumfries Town Centre Regeneration Capital Programme for 2016-17 for the Dumfries Guild of Player’s Theatre Royal project (paragraphs 3.8 to 3.14 of the report);

 

6.6   a further report would be brought back to this Committee following consultation with Area Committee on the provision of a new school access footpath at Sandhead Village, including further options which would reduce the cost and to seek financial contribution from DGHP for the project;

 

NOTED

 

6.7   that owing to landslips during the recent severe rainfall the B6318 Tarras, south of Langholm, C78a Burnfoot, north of Langholm and U258a Bentpath, north of Langholm had been added to the Carriageway Strengthening Programme (paragraphs 3.19 to 3.23 of the report);

 

6.8   the damage caused to various locations on the Core Path Network after the recent severe weather (paragraph 3.24 of the report);

 

6.9   that carriageway works on the B721 Scott’s Street, Annan were to be postponed (paragraph 3.25 of the report);

 

6.10   that the B709 Thomas Telford Road, Langholm surfacing scheme is to be added to the Carriageway Surfacing programme owing to accelerated deterioration (paragraph 3.26 of the report);

 

AGREED

 

6.11   that Langholm Bridge be added to the Structures programme (paragraphs 3.27 to 3.28 of the report);

 

6.12   the list of Planned Structural Overlay locations to be undertaken (Appendix 10 to the report);

 

NOTED

 

6.13   that the White House Road Area, Stranraer and A747 Glenluce (Road Lighting programme) had been postponed owing to works being carried out at Dunraggit (paragraph 3.30 of the report);

 

6.14   that 50% grant funding had been awarded from the Strategic Timber Transport Scheme for the B7076 Lockerbie to Steven’s Croft (Phase 2) project (paragraph 3.31 of the report);

 

AGREED

 

6.15   that a bid for Community Links funding for active travel links in Dalbeattie as outlined in paragraphs 3.32 to 3.34 of the report be submitted; and

 

6.16   that a bid for Community Links funding for active travel links at Eastfield Road/Rosevale Street, Dumfries be submitted, if this scheme is not physically undertaken in this financial year (paragraph 3.36 of the report).

 
Performance Items
7 DIRECTOR’S SIX MONTHLY ASSESSMENT OF BUSINESS PLAN PERFORMANCE - PLANNING AND ENVIRONMENT SERVICES 2015/16 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

PROCEDURE - The Committee were advised of corrections to the report: (1) The table at paragraph 3.2 Targets not met and outwith acceptable limits should read 1; and (2) paragraph 3.3 should read "Performance exception report, as detailed in Appendix 3, provides further information on one indicator and one project which are below expected performance.  This report details how we are performing, planned improvement actions and timescales as well as any associated resource implications.

 

MEMBER - Iain Dick left the meeting during consideration of this item - 18 Members present

 

Decision

 

REVIEWED

 

7.1   the six month summary of performance for Planning and Environment Services set out at Appendix 1 to the report;

 

7.2   the overall summary of performance for the department health and safety action plan for the six month period April to September 2015 as set out in Appendix 2 to the report;

 

7.3   SCRUTINISED the exception reporting in Appendix 3 to the report and consider whether the actions proposed are adequate to improve performance and future monitoring of areas which have not met the target;

 

7.4   AGREED the proposed amendments to the performance information for Planning and Environment Services 2015/18 Business Plan as detailed in Appendix 4 to the report; and

 

7.5   CONGRATULATED all staff for their commitment to excellent performance in providing a valued service.

 
Strategic Items
8 LOCAL DEVELOPMENT PLAN - SUPPLEMENTARY GUIDANCE - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

MEMBER - Iain Dick re-entered the meeting during consideration of this item - 19 Members present

 

Decision

 

AGREED

8.1   the updated supplementary guidance for Developer Contributions (Appendix 1 to the report) be issued for public consultation following officers amendment to p132 'Development Viability' as necessary taking on board Members comments to make more robust;

 

8.2   to receive a report back to this Committee which would include the outcome of the public consultation along with any proposed changes before considering adopting the Supplementary Guidance;

 

8.3   the Crichton Development Framework and Masterplan is adopted as non-statutory planning guidance to the Local Development Plan as set out in Appendix 2 to the report;

 

8.4   CONSIDERED the responses received to the Crichton Conservation Area Character Appraisal supplementary guidance consultation and AGREED the Council’s recommended response and the proposed modifications, where relevant, in Appendix 3 to the report;

 

AGREED

 

8.5   to remit with powers to the Head of Planning and Regulatory Services to notify Scottish Ministers of the Council’s intention to adopt the Crichton Conservation Area Character Appraisal as statutory supplementary guidance as detailed at paragraph 3.8 of the report; and

 

8.6   to adopt the Crichton Conservation Area Character Appraisal as statutory supplementary guidance following completion of the relevant adoption procedures as detailed at paragraph 3.9 of the report.

Head of Planning and Building Standards

9 INDEPENDENT REVIEW OF PLANNING SYSTEM - COUNCIL SUBMISSION - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

MEMBER - Iain Dick left the meeting during consideration of this item - 18 Members present

 

Decision

 

AGREED to the submission of the comments as contained in Appendix 1 to the report to the Planning Review Panel set up by Scottish Ministers.

 
10 ECONOMIC DEVELOPMENT - THE DUMFRIES AND GALLOWAY CORE PATHS PLAN 2015/16 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

CONSIDERED and AGREED the proposed amendments and deletions to the Dumfries and Galloway Core Paths Plan for 2015/16 as detailed at the Appendix to the report.

 

MEMBER - Iain Dick re-entered the meeting - 19 Members present

 
11 UPPER NITHSDALE REGENERATION PLAN - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

PROCEDURE - Jason Syers, Service Manager Strategic Project gave a brief presentation to accompany this item.

 

PROCEDURE - The Committee were advised of errors in the report at paragraph 3.12 which should read “2015-2017”.

 

MEMBER - Grahame Forster left the meeting during consideration of this item - 18 Members present

 

Decision

 

NOTED

11.1   the decision taken by Nithsdale Area Committee at its meeting of the 2 December 2015 as detailed in section 3.2 of the report;

 

11.2   that the development of the Upper Nithsdale Regeneration Plan had been undertaken through a Charrette as detailed in Appendix 1 to the report;

 

11.3   the feedback from the public consultation on the regeneration of Upper Nithsdale as detailed in Appendix 2 to the report;

 

11.4   the socio economic and placemaking context that serves as a background to regeneration in Upper Nithsdale as detailed in Appendix 3, Appendix 4 and Appendix 5 to the report;

 

11.5   AGREED the Upper Nithsdale Regeneration Plan as detailed in Appendix 6 to the report; and

 

11.6   APPROVED that the projects highlighted at 3.11 of the report are allocated funding from the current approved Economic Development Capital Programme as detailed in section 3.12 of the report.

 

MEMBER - Grahame Forster re-entered the meeting - 19 Members present

 
12 SCOTTISH GOVERNMENT REVIEW OF NOMENCLATURE OF UNITS FOR TERRITORIAL STATISTICS (NUTS2) AREAS - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

AGREED the Council’s draft response to the Scottish Government’s consultation on Nomenclature of Units for Territorial Statistics Areas as detailed at Appendix 3 to the report.

 
13 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

AGREED to receive an urgent item of business to be taken at item 14, being "December 2015 Flooding Events Update".

 

ADJOURNMENT - The meeting was adjourned at 12noon to allow Members to read the circulated paper and reconvened at 12.30pm with 18 Members present being:

 

Colin Smyth, Craig Peacock, Ian B Carruthers, Finlay Carson, Brian Collins, Jim H Dempster, Iain Dick, Grahame Forster, Alistair Geddes, Jack Groom, Jeff Leaver, Jim McClung, Marion McCutcheon, Denis R Male, John Martin, Ronnie Nicholson, Ronnie Ogilvie and George N Prentice.

 
14 DECEMBER 2015 FLOODING EVENTS UPDATE - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

PROCEDURE - Steven Herriott, Head of Infrastructure and Transportation provided an update to Committee confirming the Grant Support proforma detailed at Appendix 3 went live on our Council website yesterday and there was also a dedicated number of 030 33 33 3009 which should be passed to anyone seeking support.

 

MEMBERS - Ian Carruthers, Grahame Forster and Marion McCutcheon left the meeting during consideration of this item - 15 Members present

 

Decision

 

NOTED 

 

14.1   the detail of the response to and impacts of flooding across the region in December 2015 (paragraphs 3.1 to 3.30 of the report);

 

14.2   the indicative costs estimated as a result of the damages incurred to Council infrastructure and the resources required for the response processes (Appendix 4 of the report);

 

14.3   the proposed approach to utilising the Scottish Government’s additional funding allocation in relation to Storm Desmond and Storm Frank (paragraphs 3.36 to 3.53 of the report);

 

14.4   the Council’s approach to progressing Flood Risk Management (paragraphs 3.36 to 3.53 of the report);

 

14.5   AGREED that a report to be brought back to this Committee in March seeking approval of the Local Flood Risk Management Plan for the Solway Local Plan District, which details the Actions that will be delivered to manage Flood Risk. This will include the timescales for delivery of a number of flood protection schemes and studies and how they will be funded and FURTHER AGREED to hold discussions with the public utilities companies and the Forestry Commission Scotland on the aforementioned Actions;

 

14.6   AGREED to lobby the Scottish Government on amending their criteria for those schemes currently not eligible and rural fund for flooding; and

 

14.7  THANKED all the Council staff and other agencies for their response to these two major events including the local communities who rose to the challenge and the Committee valued the commitment to continue this support in the coming months.

Head of Infrastructure and Commissioning

Action Details

ItemDetail
8 Action by Head of Planning and Building Standards - complete
14 Action by Head of Infrastructure and Commissioning - complete