Children, Young People and Lifelong Learning Committee Minutes

Date:
Thursday 29 June 2017
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Jeff Leaver (Chairman) - Lochar
Ros Surtees (Vice-Chairman) - Stranraer and the Rhins
Ian Blake - Abbey
Richard Brodie - Annandale South
John Campbell - Nith
John Charteris - Lochar
Rob Davidson - Abbey
Jim H Dempster - Mid and Upper Nithsdale
Andrew Giusti - Stranraer and the Rhins
Katie Hagmann - Mid Galloway and Wigtown West
Ivor A Hyslop - Lochar
David Inglis - Mid Galloway and Wigtown West
Tracey Little - Lochar
Gail Macgregor - Annandale North
Jim McColm - Mid Galloway and Wigtown West
David J McKie - North West Dumfries
Ronnie Nicholson - North West Dumfries
Davie Stitt - Abbey
Ronnie Tait - Annandale East and Eskdale
Adam Wilson - Annandale North
Robert McQuistan - Church Representative
Mel McGill - Parent Council Representative (Primary)
Officials:
Colin Grant - Director Children Young People & Lifelong Learning
Gillian Brydson - Head of Education
Richard Grieveson - Head of Lifelong Learning & Wellbeing
Claire Renton - Strategic Lead for Physical Learning Environments
Larann Foss - Education Officer School Estate & ICT
Liz Baxter - Manager Strategic Planning and Service Review
Stephen Jack - Lifelong Learning Manager
Lucy Irons-Young - Governance Officer

Apologies:
Karen Carruthers - Annandale East and Eskdale
George Jamieson - Parent Council Representative (Secondary)
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

22 Members present, 2 apologies

2 DECLARATIONS OF INTEREST

Ros Surtees declared an interest in Item 11 by virtue that she was involved as an employee in relation to swim teaching and determined that her interest was such that she did not require to leave the meeting for consideration of this item.

 

Katie Hagmann declared an interest in item 9 by virtue that she had been in contact with Garlieston Community and determined that her interest was such that she did not require to leave the meeting for consideration of this item.

3 DELEGATIONS TO CHILDREN, YOUNG PEOPLE & LIFELONG LEARNING COMMITTEE - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

NOTED the remit of the Children, Young People & Lifelong Learning Committee as detailed at 3.2 in the report.

4 EARLY LEARNING AND CHILDCARE PLANNING FOR THE EXPANSION TOWARDS 1140 HOURS BY 2020/21 : UPDATE 2 - JUNE 2017 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

4.1 A Blueprint for 2020 : the Expansion of Early Learning and Childcare in Scotland Action Plan 2017-18; 

 

4.2 A Blueprint for 2020: the Expansion of Early Learning and Childcare in Scotland - ELC Expansion Planning Guidance for Local Authorities; 

 

4.3 the programme is on target and in line with the Service Delivery Plan Milestones as defined by Scottish Government (section 3.4.4 of the report); 

 

4.4 the parental survey circulated to 4888 families in Dumfries and Galloway and that findings from the survey will be included in further phasing options;

 

4.5 AGREED to the principles of a phased approach recognising that further consultation will take place with partner providers and other stakeholders and options for phasing will come back to Committee in September; 

 

NOTED

 

4.6 the progress of Phase 1 implementation in Upper Nithsdale; and

 

4.7 that a further paper will be brought to Members at the next Committee meeting detailing the local service plan before submission to Scottish Government.

 

DECLARATION OF INTEREST - David Inglis declared an interest in item 5 by virtue of the fact that a close friend had a maintenance contract with the Council and determined that his interest was such that he did require to leave the meeting for consideration of this item.

 

MEMBER David Inglis left the meeting - 21 Members present

5 PROPERTY/BUILDINGS (SCHOOLS) ASSET CLASS - UPDATE - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

5.1 the progress made against condition C and D major elements in schools as detailed at section 3.1 to 3.1.1 in the report;

 

5.2 the capital funding investment programme, 2017/18 - 2019/20, as detailed in section 3.2 and Appendix 1 of the report;  and

 

5.3 the 2016/17 financial outturn position of the Property/Buildings (Schools) asset class as detailed in Appendix 2 of the report.

 

MEMBER David Inglis returned to the meeting - 22 Member present

6 DALBEATTIE LEARNING CAMPUS - UPDATE REPORT - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

6.1 RECEIVED a short presentation on the project designs and site progress; and

 

6.2 NOTED the progress with the Dalbeattie Learning Campus Project.

7 DUMFRIES LEARNING TOWN - UPDATE REPORT - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIELONG LEARNING

Decision

 

7.1 RECEIVED a presentation on the progress with Dumfries Learning Town;

 

NOTED

 

7.2 the progress with St. Joseph’s College as detailed in paragraphs 3.7 to 3.10 in the report;

 

7.3 the progress with the North West Campus as detailed in paragraphs 3.11 to 3.25 in the report;

 

7.4 CONSIDERED the information provided and AGREED to defer a decision on the name of the new North West Campus until such time as the new Head Teacher was in post; and

 

7.5 NOTED the progress with The Bridge as detailed in paragraphs 3.26 to 3.28 in the report.

 

MEMBER Robert McQuistan left the meeting - 21 Members present.

8 STATUTORY CONSULTATION - AE PRIMARY SCHOOL - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

VOTE

8.1 MOTION by JOHN CHARTERIS seconded by IVOR HYSLOP that a Statutory Consultation should not be commenced during 2017/18 in relation to the proposal to consider the closure of Ae Primary School from July 2018 and realign its catchment with Amisfield Primary School from that date.

8.2 AMENDMENT by DAVID MCKIE seconded by RONNIE NICHOLSON that a Statutory Consultation will commence during 2017/18 in relation to the proposal to consider the closure of Ae Primary School from July 2018 and realign its catchment with Amisfield Primary School from that date.

8.3 On a vote taken by roll call, Members voted as follows:-

Motion - 6 votes being:-

Richard J Brodie, John Charteris, Andrew Giusti, Ivor Hyslop, David Inglis and Jim McColm

Amendment - 14 votes being:-

Jeff Leaver, Ros Surtees, Ian Blake, John Campbell, Rob Davidson, Jim Dempster, Katie Hagmann, Tracey Little, Gail Macgregor, David McKie, Ronnie Nicholson, David Stitt, Ronnie Tait and Adam Wilson

 

Decision

8.4 NOTED the current position with regard to the low school roll at Ae Primary School, that there were no new requests for catchment pupils and no placement requests from non-catchment for 2017/18 as detailed at June 2018; and

 

8.5 AGREED that a Statutory Consultation will commence during 2017/18 in relation to the proposal to consider the closure of Ae Primary School from July 2018 and realign its catchment with Amisfield Primary School from that date.

9 STATUTORY CONSULTATION - GARLIESTON PRIMARY SCHOOL - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Members were advised that there was an error in the report at paragraph 1 - Kirkinner should read Whithorn

 

VOTE

9.1 MOTION by JIM MCCOLM seconded by DAVID INGLIS that a Statutory Consultation should not be commenced during 2017/18 in relation to the proposal to consider the closure of Garlieston Primary School from July 2018 and realign its catchment with Whithorn Primary School from that date until further information about any financial implications were available.

9.2 AMENDMENT by ADAM WILSON seconded by DAVID MCKIE that a Statutory Consultation will commence during 2017/18 in relation to the proposal to consider the closure of Garlieston Primary School from July 2018 and realign its catchment with Whithorn Primary School from that date.

9.3 On a vote taken by roll call, Members voted as follows:-

Motion - 7 votes being:-

Richard J Brodie, John Charteris, Andrew Giusti, Katie Hagmann, Ivor Hyslop, David Inglis and Jim McColm

Amendment - 13 votes being:-

Jeff Leaver, Ros Surtees, Ian Blake, John Campbell, Rob Davidson, Jim Dempster, Tracey Little, Gail Macgregor, David McKie, Ronnie Nicholson, David Stitt, Ronnie Tait and Adam Wilson

 

Decision

9.4 NOTED the current position with regard to the low school roll at Garlieston Primary School with one Primary Year one enrolment and one placement request for 2017/18 as detailed at June 2018; and

 

9.5 AGREED that a Statutory Consultation will commence during 2017/18 in relation to the proposal to consider the closure of Garlieston Primary School from July 2018 and realign its catchment with Whithorn Primary School as of that date.

10 STATUTORY CONSULTATION - KIRKBEAN PRIMARY SCHOOL - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

10.1 NOTED the current position with regard to the low school roll at Kirkbean Primary School that there were no new requests for catchment pupils and no placement requests from non-catchment for 2017/18 as detailed at June 2017; and 

 

10.2 AGREED that a Statutory Consultation will commence during 2017/18, in relation to the proposal to consider the closure of Kirkbean Primary School from July 2018 and realign its catchment with New Abbey Primary School as of that date.

 

MEMBERS Robert McQuistan and Mel McGill left the meeting - 19 Members present 

11 SWIMMING FRAMEWORK - LEISURE FACILITES - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

AGREED

 

11.1 the changes to the current Swim Scheme and the associated benefits both for the customer and the Council as detailed at 3.12 to 3.17 in the report; 

 

11.2 to implement changes in charging mechanisms as part of the new swimming framework as detailed at 3.12 in the report; 

 

11.3 to the creation of 3 full time equivalent Swimming Co-ordinator posts to ensure the effective delivery of the swim scheme and high levels of customer satisfaction as detailed at 3.15 in the report; and 

 

11.4 to implement the new Learn to Swim National Framework from October 2017 as detailed at 3.17 in the report.

12 SCOTLANDS YEAR OF YOUNG PEOPLE 2018 - REORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

12.1 NOTED the work on developing the Dumfries and Galloway Plan for Year of Young People 2018 as detailed in 3.2 in the report; 

 

12.2 AGREED to host a Members seminar after recess to ensure Members full involvement in the development of the Dumfries and Galloway plan as detailed in 3.2.3 in the report; and 

 

12.3 NOTED the establishment of the strategic group and the young people’s steering group as detailed in 3.3 and 3.4 in the report.
 

13 LIFELONG LEARNING TEAM WORK PLAN 2017-18 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

13.1 APPROVED the Lifelong Learning Work Plan 2017-2018 as detailed in the Appendix of the report; and

 

13.2 NOTED the responsibilities attached to the Community Learning and Development (CLD) (Scotland) Regulations 2013 and that the Council lead responsibility for this, sits with the Children Young People and Lifelong Learning Directorate.

14 CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING SERVICES - REVENUE BUDGET 2016/17 OUTTURN - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

14.1 an under spend of (£127k) was delivered by Children, Young People and Lifelong (CYPLL) Services for financial year 2016/17;

 

14.2 the underspend of (£127k) had been transferred to CYPLL Services Earmarked/Committed Funds;

 

14.3 a closing balance of £1,873k in relation to the Devolved School Management accounts; and

 

14.4 the achievement of the agreed savings and the utilisation of the policy development funding applied to the 2016/17 CYPLL Services budget.

15 MEMBERS INDUCTION - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

15.1 CONSIDERED the requirements in relation to developing Members’ understanding of Children, Young People and Lifelong Learning activities; and

 

15.2 AGREED that a programme of induction and orientation be developed, with Elected Members’ agreement, reflecting their requirements and based on the considerations outlined at paragraph 3.5.1 in the report.

16 APPOINTMENTS TO OUTSIDE BODIES - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

AGREED

 

16.1 to appoint Richard Brodie and Katie Hagmann to Aberlour Futures Partnership;

 

16.2 to appoint Jeff Leaver to SEEMiS Board of Management

 

16.3 to appoint Jeff Leaver, Ros Surtees and Gail Macgregor to Dumfries and Galloway Childcare Partnership; and

 

16.4 to appoint Jeff Leaver, Richard Brodie, John Charteris, Jim Dempster, Gail Macgregor and David McKie to Dumfriesshire Educational Trust.

 

MEMBER Ivor Hyslop left the meeting - 18 Members present

17 EDUCATION GOVERNANCE : NEXT STEPS - SCOTTISH GOVERNMENT PUBLICATION - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

17.1 the publication of ‘Education Governance: Next Steps - Empowering our Teachers, Parents and Communities to Deliver Excellence and Equity for our Children’;

 

17.2 the Education Authority Annual Report (National Improvement Framework Evidence Report, June 2017) as required by the Standards in Scotland’s Schools Act 2000 (as amended by section 4 of the Education (Scotland) Act 2016; and

 

17.3 AGREED that a further report be brought back to Members in September to provide an update on the synergies and implications of the information.

18 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no item of business deemed urgent by the Chairman due to the need for a decision.

19 LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A A(4) Paragraphs 4 and 9 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

EXEMPT
20 JOHN WALLACE TRUST SCHEME 1981 - APPLICATIONS FOR SESSION 2016/17 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Summary of Report - The purpose of this report was to enable the Children, Young People and Lifelong Learning Committee to award grants in respect of the academic year 2016/2017.
 

Decision

 

20.1 AGREED that the grants paid in respect of the Academic year 2016/17 as detailed at 3.11 will be based on

 

(a) Supplementary Bursary rate £185
(b) Ferguson prizes £400;

 

20.2 APPROVED the 18 new applications for supplementary bursaries for the duration of each course subject to the submission of an annual attendance certificate;

 

AGREED

 

2.3 the payment of the travel grant allocations to schools for the academic year 2016/17; and

 

2.4 that the provisional travel grants for academic year 2017/2018 should continue to stay based on a lump sum of £60 per school and the pupil rate should increase from £1.30 to £1.32.