Children, Young People and Lifelong Learning Committee Minutes

Date:
Tuesday 29 May 2018
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Jeff Leaver (Chairman) - Lochar
Ros Surtees (Vice Chairman) - Stranraer and the Rhins
Ian Blake - Abbey
Richard Brodie - Annandale South
Karen Carruthers - Annandale East and Eskdale
John Charteris - Lochar
Rob Davidson - Abbey
Jim Dempster - Mid and Upper Nithsdale
Andrew Giusti - Stranraer and the Rhins
Katie Hagmann - Mid Galloway and Wigtown West
Ivor A Hyslop - Lochar
David Inglis - Mid Galloway and Wigtown West
Tracey Little - Lochar
Gail Macgregor - Annandale North
David McKie - North West Dumfries
Ronnie Nicholson - North West Dumfries
David Stitt - Abbey
Ronnie Tait - Annandale East and Eskdale
Sam Scobie - Church Representative
Robert McQuistan - Church Representative
Julie Irving - Primary Teacher Representative
Robert Fritchley-Simpson - Secondary Teacher Representative
Mel McGill - Parent Council Representative (Primary)
George Jamieson - Parent Council Representative (Secondary)
Officials:
Colin Grant - Director Children, Young People & Lifelong Learning
Gillian Brydson - Head of Education
John Thin - Schools' Manager
Liz Baxter - Manager Strategic Planning & Service Review
Claire Renton - Strategic Lead for Physical Learning Environments
Larann Foss - Education Officer - Schools Estate
Richard Grieveson - Head of Lifelong Learning & Wellbeing
Stuart Biggar - Team Leader Leisure Facilities
Nick Evans - Governance Officer
Apologies:
John Campbell - Nith
Jim McColm - Mid Galloway and Wigtown West
Adam Wilson - Annandale North
Rev William R McFadden - Church Representative
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

The Chairman was presented with the award for The Dalbeattie Learning Campus which was named Best Infrastructure Project at the International Partnership Awards in London.

 

24 Members present, 4 apologies.

2 DECLARATIONS OF INTEREST

Ivor Hyslop declared an interest in item 12 - Leisure Service Fees and Charges by virtue of the fact that his children participate in some of the sports listed on the scale of fees and charges and determined that his interest was such that there was no requirement for him to leave the meeting during consideration of this item.

 

Gail Macgregor declared an interest in item 8 - Early Learning and Childcare Planning for the expansion towards 1140 hours by 2020/21 update May 2018, by virtue of that fact that as Cosla resources spokesperson she was involved in the negotiations and determined that her interest was such that there was no requirement for her to leave the meeting during consideration of this item.

3 MINUTE OF MEETING OF 27 MARCH 2018

Decision

 

APPROVED

4 EDUCATION AUTHORITY ANNUAL REPORT AND IMPROVEMENT PLAN 2017/2018 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 
4.1 AGREED that the Evidence Report for Dumfries and Galloway Education Authority be submitted to Scottish Government as set out in Appendix 1 of the report;

 

4.2 NOTED the Education Authority Annual Plan as required by the Standards in Scotland’s Schools Act 2000 (as amended by section 4 of the Education (Scotland) Act 2016 as set out in 3.3 - 3.5 and included in full as Appendix 2 of the report;

 

AGREED

 

4.3 that the Education Authority Annual Plan formed the Year 2 actions for Education Services’ contribution to the Children, Young People and Lifelong Learning Business Plan; and

 

4.4 to hold a Members seminar on ‘Youth Guarantee - 15-24 Learners Journey, Employability, Skills and Developing the Young Workforce ‘.

5 RECRUITMENT AND APPOINTMENT OF TEACHERS TO PROMOTED POSTS IN DUMFRIES AND GALLOWAY - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 
AGREED to defer making a decision on the revised appointment procedures and REQUESTED that Officers bring a revised report and procedure to the September Committee which would incorporate the comments received from Members.

 

MEMBERS - Gail Macgregor and Ronnie Nicholson left the meeting - 22 Members present

6 SCHOOL SESSION DATES FOR 2019/20, 2020/21 AND 2021/22 - REPORT BY DIRECTOR CHILDRREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

6.1 AGREED the school holiday and session dates and inset arrangements for sessions 2019/20, 2020/21 and 2021/22 as detailed in Appendices 1 - 3 of the report; and 

 

6.2 NOTED the recommendation of the Local Negotiating Committee for Teachers (LNCT) for the placement of the 40 days annual leave, together with the balance of days within the school holiday period defined as school closure days for sessions 2019/20, 2020/21 and 2021/22.

 

MEMBERS - Gail Macgregor and Ronnie Nicholson returned to the meeting - 24 Members present

7 SERVICE REDESIGN - INSTRUMENTAL MUSIC TUITION - INTERIM REPORT - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

7.1 NOTED the key messages from the engagement sessions with instructors, teachers, Headteachers and the music community as detailed in 3.2 - 3.2.6; 

 

7.2 NOTED the agreed shared vison for the future of instrumental instruction in 3.2.3 - 3.2.4 of the report; 

 

AGREED

 

7.3 there would be no charges for the hire of musical instruments as detailed in 3.3.2 of the report; 

 

7.4 to a further progress report towards the end of 2018 or in early 2019; and

 

7.5 to provide Members with a briefing note in the Autumn as an interim update.

 

MEMBERS - David Inglis and Sam Scobie left the meting - 22 Members present

8 EARLY LEARNING AND CHILDCARE PLANNING FOR THE EXPANSION TOWARDS 1140 HOURS BY 2020/21: UPDATE - MAY 2018 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

8.1 the Scottish Government multi-year funding allocation as detailed in 3.1 - 3.1.3 of the report; 

 

8.2 the updated expansion phasing outlined in Appendix 1 of the report; 

 

8.3 the progress of the independent financial review and the impact on procurement as detailed in 3.2 - 3.3 of the report; 

 

8.4 that Members were considering capital investment for Stranraer as detailed in 3.6 - 3.6.3 of the report; and 

 

8.5 the draft guidance for provider access to capital funds in Appendix 2a-2h of the report. 

9 EARLY LEARNING AND CHILDCARE SERVICE MODEL FOR 2020: CONSULTATION - DUMFRIES AND GALLOWAY RESPONSE TO CONSULTATION PAPER - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

AGREED the Dumfries and Galloway Education Authority response to the Scottish Government Consultation - Early Learning and Childcare Service Model for 2020 as set out in Appendix 2 of the report, subject to the addition of the lack of information regarding vulnerable families.

10 PROPERTY/BUILDINGS (SCHOOLS) ASSET CLASS - UPDATE - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

10.1 NOTED the financial position as detailed in 3.1 to 3.1.1 of the report; 

 

10.2 NOTED the areas of significant investment as detailed in 3.2 to 3.3 of the report; and

 

10.3 AGREED to declare the gymnasium block at Douglas Ewart High School as surplus to the requirement of Children, Young People and Lifelong Learning Directorate, as detailed in section 3.5 of the report.
 

11 JOHN WALLACE TRUST SCHEME 1981 - APPLICATIONS FOR SESSION 2017/2018 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

11.1 AGREED that the grants paid in respect of the Academic year 2017/18 as detailed at 3.11 of the report, were based on: (a) Supplementary Bursary rate £310.00; (b) Ferguson Prizes £400.00; 

 

11.2 APPROVED the 12 new applications for supplementary bursaries for the duration of each course subject to the submission of an annual attendance certificate as detailed at 3.9 of the report; 

 

11.3 APPROVED the Individual Travel application based on a lump sum of £250 as detailed at 3.8 of the report; 

 

11.4 AGREED the payment of the travel grant allocations to schools for the academic year 2017/2018 as detailed at 3.12; and the Appendix of the report; and

 

11.5 AGREED that the provisional travel grants for academic year 2018/2019 would continue to stay based on a lump sum of £60 per school and the pupil rate should increase from £1.32 to £1.37.

 

MEMBER - Robert McQuistan left the meeting - 21 Members present

12 LEISURE SERVICE FEES AND CHARGES - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

12.1 the reason for the implementation of the fees increase as detailed at paragraphs 3.1 - 3.2 in the report;

 

12.2 the rationale applied for increasing fees to achieve the savings target as detailed at paragraph 3.9 in the report; and 

 

12.3 the mitigation incentives applied to encourage access for low income families as detailed at paragraphs 3.11 - 3.15 in the report.

13 DUMFRIES AND GALLOWAY ACTIVE - A SPORT AND PHYSICAL ACTIVITY STRATEGY (2018 - 2023) - ACTION PLAN - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

13.1 AGREED the Dumfries and Galloway Active Action Plan (2018 -19) as detailed in Appendix 1 of the report; 

 

13.2 NOTED that progress against the Dumfries and Galloway Active action plan would be reported as part of the six-monthly business performance reporting schedule at both Children, Young People and Lifelong Learning and Area Committees as detailed at 3.4 of the report; and 

 

13.3 NOTED the revised Active Schools and Community Sport Structure as shown in Appendix 2 of the report.

 

MEMBER - Ronnie Tait left the meting - 20 Members present 

14 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

NOTED that there was no item of business deemed urgent by the Chairman due to the need for a decision.