Children, Young People and Lifelong Learning Committee Minutes

Date:
Tuesday 30 January 2018
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Jeff Leaver (Chairman)-Lochar
Ros Surtees (Vice Chairman)-Stranraer and the Rhins
Ian Blake-Abbey
Richard Brodie-Annandale South
John Campbell-Nith
Karen Carruthers-Annandale East and Eskdale
John Charteris-Lochar
Rob Davidson-Abbey
Jim H Dempster-Mid and Upper Nithsdale
Andrew Giusti-Stranraer and the Rhins
Katie Hagmann-Mid Galloway and Wigtown West
Tracey Little-Lochar
Gail Macgregor-Annandale North
Jim McColm-Mid Galloway and Wigtown West
David McKie-North West Dumfries
Ronnie Nicholson-North West Dumfries
David Stitt-Abbey
Ronnie Tait-Annandale East and Eskdale
Adam Wilson-Annandale North
Rev William R McFadden-Church Representative
Robert McQuistan-Church Representative
Julie Irving-Primary Teacher Representative
George Jamieson-Parent Council Representative (Secondary)
Mel McGill-Parent Council Representative (Primary)
Officials:
Colin Grant - Director Children, Young People & Lifelong Learning
Gillian Brydson - Head of Education
Richard Grieveson - Head of Lifelong Learning & Wellbeing
Liz Baxter - Manager Strategic Planning & Service Review
Jim McCarron - Finance Officer
Claire Renton - Strategic Lead for Physical Learning Environments
Colin Pentland - Finance Officer
Gillian McNish - Performance & Quality Manager
Larann Foss - Education Officers - Schools Estate
Claire Rogerson - Governance Officer
Apologies:
Ivor A Hyslop - Lochar
David Inglis - Mid Galloway and Wigtown West
Robert Fritchley-Simpson - Secondary Teacher Representative
Jeanette Wilson - Church Representative
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

23 Members present, 4 apologies

2 DECLARATIONS OF INTEREST

NONE declared

 

MEMBER - Rob Davidson entered the meeting - 24 Members present

3 MINUTE OF MEETING OF 30 NOVEMBER 2017

Decision


APPROVED

4 STRATEGIC PROJECTS UPDATE - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

4.1 RECEIVED a presentation on Dalbeattie Learning Campus; 

 

4.2 NOTED the move in date of moving learners and staff over to the new building for St Joseph’s College to Easter 2018; 

 

4.3 RECEIVED a presentation regarding the naming of the new North West Campus; 

 

4.4 AGREED that the name of the new North West Campus would be North West Community Campus; and 

 

4.5 NOTED the projects were all currently delivering to the programme and cost parameters and the next steps in the project delivery.

5 EARLY LEARNING AND CHILDCARE PLANNING FOR THE EXPANSION TOWARDS 1140 HOURS BY 2020/21 : UPDATE - JANUARY 2018 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision


NOTED

 

5.1 the national update regarding the Scottish Government draft budget for Early Learning and Childcare, the Government commitment to support providers to pay their staff the national living wage and the latest policy announcement regarding rates relief across the childcare sector as detailed in section 3.1 of the report;

 

5.2 the progress with local implementation of early access to 1140 hours and the Early Learning and Childcare procurement framework as detailed in section 3.2 of the report;

 

5.3 the progress with the Open Book Review as detailed in section 3.3 and the Appendix of the report;

 

5.4 the update regarding capital investment as detailed in section 3.4.1 to 3.4.9 of the report; and

 

5.5 AGREED to engagement with the Community and Ward Members in Stranraer to further explore options to deliver 1140 hours related capital investment in the area.

6 PROPERTY/BUILDINGS (SCHOOLS) ASSET CLASS - UPDATE - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

6.1 the investment in the asset class as detailed in section 3.1 to 3.6 and Appendix 1 of the report; 

 

6.2 the information detailed in section 3.7 to 3.18, and also Appendix 2, 3 and 4 with regards to the revised condition and suitability guidance from Scottish Government; 

 

AGREED

 

6.3 that the Council adopt the refreshed guidance on condition and suitability surveys from Scottish Government and asked Officers to progress with the procurement of external advisers and implementation as detailed in sections 3.7 to 3.18 of the report; and 

 

6.4 to receive a future report within 18 months on the revised information from the surveys together with proposals for any revised approaches to funding.

 

MEMBERS - Ian Blake and Ronnie Tait left the meeting - 22 Members present 

7 SERVICE REDESIGN - INSTRUMENTAL MUSIC TUITION - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

7.1 the current provision of music within Dumfries and Galloway as outlined in section 3.1 of the report; 

 

7.2 the service developments and challenges to current provision as outlined in sections 3.2 and 3.3 of the report; 

 

AGREED 

 

7.3 to the principle service redesign where operationally instrumental instruction is managed by the school / cluster in geographical areas as outlined in section 3.4 of the report; and

 

7.4 that a detailed report be presented to the May meeting of this Committee to provide the detail and actions of the service redesign. 

 

MEMBER - Ronnie Tait entered the meeting - 23 Members present

8 EMPOWERING SCHOOLS : A CONSULTATION ON THE PROVISION OF THE EDUCATION (SCOTLAND) BILL - DUMFRIES AND GALLOWAY RESPONSE TO CONSULTATION - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

AGREED the Council's Response to the Scottish Government Consultation - Empowering School - A Consultation on the Provision of the Education (Scotland) Bill as set out in Appendix 2 of the report.


MEMBER - Ian Blake entered the meeting - 24 Members present

9 DIRECTOR'S SIX MONTHLY ASSESSMENT OF BUSINESS PLAN PERFORMANCE - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision 

 

9.1 REVIEWED the six month summary of performance for the Children, Young People and Lifelong Learning Directorate Business Plan for the period April 2017 to September 2017 as set out at Appendix 1 of the report; 

 

9.2 having SCRUTINISED and CONSIDERED the exception reporting at Appendix 2 of the report and AGREED the actions proposed were adequate to improve performance and future monitoring of areas which have not met the target; 

 

NOTED

 

9.3 Health and Safety Performance as at Appendix 3 of the report; 

 

9.4 the Lifelong Learning and Wellbeing Service Annual Summary at Appendix 4 of the report; and

 

9.5 that the Children, Young People and Lifelong Learning Directorate Business Plan for 2018-2022, to be presented to Members early 2018, would be fully aligned to reflect Council Priorities and Commitments as detailed in the new Council Plan 2017-2022 - this refreshed Business Plan would include those priorities and commitments as set out in Appendix 5 and for the Integrated Joint Board at Appendix 5a of the report. 

10 CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING SERVICES - REVENUE BUDGET MONITORING REPORT 2017/18 - FOR THE PERIOD ENDED 31 DECEMBER 2017 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

10.1 that based on the position as at the end of December 2017, Children, Young People and Lifelong Learning (CYPLL) Services were projected to breakeven against the 2017/18 agreed budget;

 

10.2 that CYPLL Management Team are currently progressing a range of measures to ensure the avoidance of any budget overspend in the current financial year, as detailed in section 3.3 of the this report;

 

10.3 progress against the delivery of the agreed savings applied to the 2017/18 CYPLL Services budget as detailed in Appendix 2 of the report; and

 

10.4 progress against the delivery of the agreed Policy Development allocations applied to the 2017/18 CYPLL Services budget as detailed in Appendix 3 of the report.

 

MEMBERS - Karen Carruthers and Ronnie Tait left the meeting - 22 Members present

11 DUMFRIES AND GALLOWAY ACTIVE - A SPORT AND PHYSICAL ACTIVITY STRATEGY (2018-2021) - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

11.1 NOTED the contribution of the Sport and Physical Activity Strategy for Dumfries and Galloway (2018 - 2021) to the Council’s priorities as detailed in Appendix 1 of the report; 

 

11.2 APPROVED the Dumfries and Galloway Active, a Sport and Physical Activity Strategy (2018 - 2021) as detailed in Appendix 1 of the report; 

 

11.3 NOTED that an Action Plan will be developed and delivered by Lifelong Learning and FURTHER AGREED that a draft of the Action Plan will be presented at the27 March 2018 meeting of this Committee; and

 

11.4 AGREED that progress against the Action Plan will be reported as part of the six monthly business performance reporting schedule. 

12 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was one item of business deemed urgent by the Chairman due to the need for a decision on “South West Educational Improvement Collaborative Annual Plan 2018”, noting that this item was an additional late report due to information being received on 23 January 2018 and the fact that the plan required to be submitted to Scottish Ministers by end of January 2018. AGREED that this report be taken at item 13.

13 SOUTH WEST EDUCATIONAL IMPROVEMENT COLLABORATIVE ANNUAL PLAN 2018 - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

13.1 NOTED the operational arrangements of the South West Educational Improvement Collaborative:

 

AGREED
 

13.2 the initial Regional Plan (Appendix of the report) recognising this would develop through further collaboration; and
 

13.3 that reports will be brought back to the Children, Young People & Lifelong Learning Committee in line with the agreed performance reporting cycle.