Dumfries and Galloway Council Minutes

Date:
Thursday 8 March 2012
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ivor A Hyslop (Leader)-Lochar
Patsy P Gilroy (Convener)-Dee
Graham G Bell-North West Dumfries
Ian I Blake-Abbey
Ted T Brown-Annandale North
Ian I Carruthers-Annandale South
Brian B Collins-Castle Douglas and Glenkens
Rob R Davidson-Abbey
James H Dempster-Mid and Upper Nithsdale
Iain I Dick-Stranraer and North Rhins
Michael M Dickie-Annandale North
John J Dougan-Stranraer and North Rhins
Archie A Dryburgh-Annandale East and Eskdale
Alistair A Geddes-Mid Galloway
Allan A Graham-Annandale East and Eskdale
Roger R Grant-Annandale North
Jack J Groom-Nith
Thomas T Jacques-Dee
Jeff J Leaver-Lochar
Ian I Lindsay-Annandale East and Eskdale
Gail G MacGregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
John J Martin-Nith
Tom A McAughtrie-Abbey
Sandra S McDowall-Mid Galloway
Lorna L McGowan-Lochar
David J McKie-North West Dumfries
Ronnie R Nicholson-North West Dumfries
Graham G Nicol-Mid Galloway
Ronald E Ogilvie-Annandale South
George N Prentice-Castle Douglas and Glenkens
William W Scobie-Stranraer and North Rhins
Colin C Smyth-Nith
Doug D Snell-North West Dumfries
David D Stitt-Abbey
John J Syme-Mid and Upper Nithsdale
Roberta R Tuckfield-Wigtown West
Alastair A Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Apologies:
Richard R Brodie - Annandale South
John J Charteris - Lochar
Peter P Duncan - Castle Douglas and Glenkens
Gillian G Dykes - Mid and Upper Nithsdale
Grahame G Forster - Wigtown West
Robert J Higgins - Wigtown West
Sean W Marshall - Annandale South
William W Scobie - Stranraer and North Rhins
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

39 Members present, 8 apologies

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF DUMFRIES AND GALLOWAY COUNCIL OF 31 JANUARY 2012

Decision

 

APPROVED by Patsy Gilroy and Ivor A Hyslop

4 MINUTE OF DUMFRIES AND GALLOWAY COUNCIL OF 9 FEBRUARY 2012

Decision

 

APPROVED by Patsy Gilroy and Ivor A Hyslop

5 MINUTE OF PENSIONS SUB COMMITTEE OF 2 DECEMBER 2011

Decision

 

APPROVED by Ian B Carruthers and Sandra McDowall

6 MINUTE OF PENSIONS SUB COMMITTEE OF 24 FEBRUARY 2012

Decision

 

APPROVED by Sandra McDowall and Patsy Gilroy

7 DUMFRIES AND GALLOWAY ARMED FORCES COMMUNITY COVENANT - REPORT BY HEAD OF CORPORATE SUPPORT/CHANGE & IMPROVEMENT

Decision

 

AGREED

 

7.1   to endorse the Dumfries and Galloway Armed Forces Community Covenant Partnership;

 

7.2   to endorse the arrangements for the Community Covenant Grants Scheme Working Group and the process for local applications to the Armed Forces Community Covenant Grant Scheme; and

 

7.3   the Dumfries and Galloway Armed Forces Community Covenant be signed off at this meeting.

 

PROCEDURE - The Covenant was signed by Lt Col A J Fitzpatrick, as Commanding Officer, 6 SCOTS, on behalf of the Armed Forces Community; Ivor A Hyslop, as Chairman of Dumfries and Galloway Strategic Partnership; Patsy Gilroy, as Convener on behalf of Dumfries and Galloway Council; and Archie Dryburgh as the Dumfries and Galloway Council Armed Forces' Champion

8 THE AUDIT OF BEST VALUE: DUMFRIES AND GALLOWAY FIRE AND RESCUE - REPORT BY CHIEF EXECUTIVE AND CLERK TO THE POLICE AND FIRE AND RESCUE AUTHORITY

Decision

 

8.1   AGREED, having considered the seven Accounts Commission's Findings on the Controller of Audit's Best Value Report on Dumfries and Galloway Fire and Rescue, the five improvement areas with improvement action proposed as follows:

 

8.1.1   Enhanced use of integrated risk management planning;

8.1.2   Elected Members to have sufficient skills to oversee the service including stronger scrutiny and challenge of the service;

8.1.3   Improved quality of and type of performance information;

8.1.4   Ensure there is management capacity to support continuous improvement;

8.1.5   Evaluation of preventative work; and

 

8.2   NOTED that both the Police and Fire and Rescue Committee (or its successor body) and the Police and Fire and Rescue Service pathfinder project would be involved in the improvement work.

9 PLANNING APPLICATIONS COMMITTEE REVISED SCHEME OF DELEGATION - 12MONTH REVIEW - REPORT BY DIRECTOR PLANNING, HOUSING AND ENVIRONMENT SERVICES

Decision

 

VOTE

 

9.1 MOTION by PATSY GILROY seconded by IAN B CARRUTHERS that the report be referred to the Planning Applications Committee with the considerations and recommedations from that Committee to come back to Full Council

 

9.2 AMENDMENT by ARCHIE DRYBURGH seconded by JEFF LEAVER (1) that the Scheme of Delegation for Planning be revised in accordance with the amendments in the report and in addition that all Members be given authority to request a call-in of any planning application; (2) that a report detailing suggested improvements to the scheme for public speaking be brought forward for consideration by the Planning Applications Committee and that the existing guidance notes for public speaking be updated thereafter; (3) that a report aligning procedures for the Local Review Body and the Planning Applications Committee be the subject of a further report to the Planning Applications Committee; and (4) that officers be requested to prepare guidance notes on the operation of Member call-in requests and Member speaking procedures for consideration by the Planning Applications Committee.

 

9.3 On a vote being taken by roll call, Members voted as follows:-

 

Motion - 10 Votes being:-

Patsy Gilroy, Ivor A Hyslop, Graham J Bell, Ian Blake, Ian B Carruthers, Michael Dickie, John Dougan, Jack Groom, Denis R Male and Roberta Tuckfield

 

Amendment - 29 Votes being:-

Ted Brown, Brian Collins, Rob Davidson, Jim Dempster, Iain W Dick, Archie Dryburgh, Alistair Geddes, Allan Graham, Roger B grant, Thomas Jacques, Jeff Leaver, Ian Lindsay, Thomas A McAughtrie, Sandra McDowall, Lorna J McGowan, Gail MacGregor, David J Mckie, Jane maitland, John Martin, Graham Nicol, Ronnie Nicholson, Ronnie Ogilvie, George N Prentice, Colin Smyth, Doug Snell, David Stitt, John Syme; Alastair Witts and Andrew Wood

 

Decision

 

AGREED

 

9.4 that the Scheme of Delegation for Planning be revised in accordance with the amendments in the report and in addition that all Memebrs be given authority to request a call-in of any planning application (Appendix );

 

9.5 that a report detailing suggested improvements to the scheme for public speaking be brought forward for consideration by the Planning Applications Committee and that the existing guidance notes for public speaking be updated thereafter;

 

9.6 that a report aligning procedures for the Local Review Body and the Planning Applications Committee be the subject of a further report to the Planning Applications Committee; and

 

9.7 that officers be requested to prepare guidance notes on the operation of Member call-in requests and Member speaking procedures for consideration by the Planning Applications Committee
 

10 PLANNED PREVENTATIVE MAINTENANCE WORKS ON PROPERTY ASSETS - CURRENT PROGRESS IN 2011/12 AND PLANNED WORKLOAD PROGRAMMES IN 2012-13 AND FUTURE YEARS - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

PROCEDURE - Members were advised of typographical errors in the report circulated with the agenda and papers calling the meeting and to disregard that version of the one sent to memebrs on 6 March 2012, copies of which were distributed at the meeting.

 

VOTE

 

10.1   MOTION by IVOR A HYSLOP seconded by PATSY GILROY to agree the draft programme of properties in the Planned Preventative Maintenance for 2012/13 detailed in the Appendix

 

10.2   AMENDMENT by ALISTAIR GEDDES seconded by IAIN W DICK that a revised draft programme of properties in the Planned Preventative Maintenance for 2012/13 founded on geographical equity, Best Value and property condition be developed and presented to Policy and Resources Committee for agreement

 

10.3   On a vote being taken by roll call, Members voted as follows:-

 

Motion - 13 votes being:-

Patsy Gilroy, Ivor A Hyslop, Graham J Bell, Ian B Carruthers, Michael Dickie, John Dougan, Ian Lindsay, Sandra McDowall, Gail MacGregor, Jane Maitland, Denis R Male, George N Prentice and Roberta Tuckfield

 

Amendment - 26 votes being:-

Ian Blake, Ted Brown, Brian Collins, Rob Davidson, Jim Dempster, Iain W Dick, Archie Dryburgh, Alistair Geddes, Allan Graham, Roger B Grant, Jack Groom, Thomas Jazques,Jeff Leaver, Thomas A McAughtrie, Lorna J McGowan, David J McKie, John Martin, Graham Nicol, Ronnie Nicholson, Ronnie Ogilvie, Colin Smyth, Doug Snell, Davie Still, John Syme, Alastair Witts and Andrew S Wood

 

Decision

 

AGREED

 

10.4   to withdraw delegation from the Policy and Resources Committee;

 

10.5   NOTED the progress of the fast tracked works programme for 2011/12 and the anticipated expenditure of £671k which was £16k above the agreed funding allocation for 2011/12 (Priority Action 1);

 

AGREED

 

10.6   that a revised draft programme of properties in the Planned Preventative Maintenance for 2012/13 founded on geographical equity, Best Value and property condition be developed and presented to Policy and Resources Committee for agreement;

 

10.7   that ongoing investment rquirements in respect of Planned Preventative Mainteance works beyond 2012/13 be further reviewed as part of the development of the Council's revenue and capital budget plkans for the upcoming period (Priority Action 2-3)

 

10.8   to fully embrace the Council's philosophy to achieve "fewer but better assets" within an evidenced sustainable estate (Priority Action 3);

 

10.9   to recognise the benefits in implementing and continuing an effective and Planned Preventative Maintenance Programme, as noted on an annualised basis in the "generic" programme (Priority Action 4);

 

10.10   the Priority Action Plan; and

 

10.11   that six monthly progress reports be presented to the Policy and Resources Committe and FURTHER AGREED that progess reporting be built into the Area Committee Performance Reporting cycle.

11 CORPORATE PARENT RESPONSIBILITIES - REPORT BY DIRECTOR OF SOCIAL WORK

Decision

 

AGREED

 

11.1 to nominate an Elected Member in the new Council from each of the four localities to become Looked After Children's Champion for their locality; and

 

11.2   to the Dumfries and Galloway Promise.

12 2012/13 BUDGET - AGREED POLICY DEVELOPMENT PROPOSALS - REPORT BY HEAD OF FINANCE AND TECHNOLOGY

Decision

 

12.1  NOTED that additional reports for 10 of the 18 agreed Policy Development proposals would be presented to relevant Committees; and

 

12.2   AGREED that the allocations for the remaining 8 proposals (totalling £1.104 Million) be added to Service Departments 2012/13 Budgets.

13 REGIONAL EVENTS TO MARK THE DIAMOND JUBILEE OF HER MAJESTY THE QUEEN ELIZABETH DURING 2012 - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

13.1   NOTED the proposals being taken forward to mark the Diamond Jubilee in Dumfries and Galloway in 2012;

 

AGREED

 

13.2  to make budgetary provision of £35k from Service Reserves to underwrite the costs of a programme of regional events including a Jubilee Concert, Garden Party and various other community events; and

 

13.3   to remit to the Director Chief Executive Service to administer these funds in accordance with the Council's financial protocols.

14 BOUNDARY COMMISSION FOR SCOTLAND - INITIAL PROPOSALS - SECONDARY CONSULTATION PERIOD - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

AGREED

 

14.1   to withdraw delegation from the Policy and Resources Committee;

 

14.2   to make further representations during the secondary consultation period which runs from 1 March 2012 until 28 March 2012 as follows:-

 

14.2.1  that the Council welcomed the Commission's acceptance of this Council's representations on the first consultation period; and

 

14.2.2  to maintain the representations made in the first consultation period

15 TREASURY MANAGEMENT STRATEGY STATEMENT AND PRUDENTIAL INDICATORS - REPORT BY HEAD OF FINANCE AND TECHNOLOGY

Decision

 

AGREED

 

15.1   having received assurances on adherence to policy, regulations and best value the Prudential Indicators, as the underlying framework to support the Council's Capital Investment Strategy;

 

15.2   the Council's Treasury Management Strategy Statement for 2012/13;

 

NOTED

 

15.3  the Treasury  Management 2011/12 Mid-Year Review; and

 

15.4   that both the Prudential Indicators and Treasury Management activities would be subject to continual monitoring and, where appropriate, amendment during the course of the upcoming financial year.

16 MINUTE OF MEETING OF AUDIT AND RISK MANAGEMENT ON 21 FEBRUARY 2012

Decision

 

APPROVED

17 MINUTES OF MEETING OF LICENSING PANEL OF 13 DECEMBER 2011

Decision

 

Approved

18 MINUTE OF MEETING OF LICENSING PANEL ON 21 DECEMBER 2011

Decision

 

APPROVED

19 MINUTE OF MEETING OF LICENSING PANEL OF 13 JANUARY 2012 (10.30AM)

Decision

 

APPROVED

20 MINUTE OF MEETING OF LICENSING PANEL OF 13 JANUARY 2012 (2PM)

Decision

 

APPROVED

21 MINUTE OF MEETING OF LICENSING PANEL OF 7 FEBRUARY 2012

Decision

 

APPROVED

22 MINUTE OF MEETING OF LOCAL REVIEW BODY ON 8 FEBRUARY 2012

Decision

 

APPROVED

23 MINUTES OF MEETING OF PLANNING APPLICATIONS ON 14 DECEMBER 2011

Decision

 

APPROVED

24 MINUTE OF MEETING OF PLANNING APPLICATIONS COMMITTEE ON 25 JANUARY 2012

Decision

 

APPROVED

25 MINUTE OF MEETING OF PLANNING HOUSING AND ENVIRONMENT SERVICES OF 14 FEBRUARY 2012

Decision

 

APPROVED

26 MINUTE OF MEETING OF POLICE, FIRE AND RESCUE ON 24 JANUARY 2012

Decision

 

APPROVED

27 MINUTES OF MEETING OF POLICE, FIRE AND RESCUE COMMITTEE ON 23 FEBRUARY 2012

Decision

 

APPROVED

28 MINUTES OF MEETING OF POLICY AND RESOURCES ON 21 FEBRUARY 2012

Decision

 

APPROVED

29 MINUTES OF MEETING OF SCRUTINY AND PERFORMANCE ON 14 FEBRUARY 2012

Decision

 

APPROVED

30 MINUTE OF MEETING OF SOCIAL WORK SERVICES ON 26 JANUARY 2012

Decision

 

APPROVED

31 MINUTE OF MEETING OF AUDIT AND RISK MANAGEMENT ON 5 JANUARY 2012

Decision

 

NOTED

32 MINUTE OF MEETING OF DGFIRST MANAGEMENT COMMITTEE OF 9 DECEMBER 2011

Decision

 

NOTED

33 MINUTES OF MEETING OF PLANNING, HOUSING AND ENVIRONMENT SERVICES ON 13 DECEMBER 2011

Decision

 

NOTED

34 MINUTES OF MEETING OF POLICE, FIRE AND RESCUE ON 5 JANUARY 2012

Decision

 

NOTED

35 MINUTE OF MEETING OF POLICY AND RESOURCES OF 6 DECEMBER 2011

Decision

 

NOTED

36 MINUTE OF MEETING OF POLICY AND RESOURCES COMMITTEE ON 17 JANUARY 2012

Decision

 

NOTED

37 MINUTES OF MEETING OF ANNANDALE AND ESKDALE AREA COMMITTEE ON 16 NOVEMBER 2011 (BUSINESS)

Decision

 

NOTED

38 MINUTE OF MEETING OF ANNANDALE AND ESKDALE AREA COMMITTEE ON 5 DECEMBER 2011

Decision

 

NOTED

39 MINUTE OF MEETING OF ANNDALE AND ESKDALE AREA COMMITTEE (BUSINESS) ON 7 DECEMBER 2011

Decision

 

NOTED

40 MINUTE OF MEETING OF ANNANDALE AND ESKDALE AREA COMMITTEE (BUSINESS) ON 18 JANUARY 2012

Decision

 

NOTED

41 MINUTES OF MEETING OF NITHSDALE AREA COMMITTEE ON 2 NOVEMBER 2011 (BUSINESS)

Decision

 

NOTED

42 MINUTE OF MEETING OF NITHSDALE AREA COMMITTEE (COMMUNITY) ON 29 NOVEMBER 2011

Decision

 

NOTED

43 MINUTE OF MEETING OF NITHSDALE AREA COMMITTEE (BUSINESS) ON 7 DECEMBER 2011

Decision

 

NOTED

44 MINUTE OF MEETING OF NITHSDALE AREA COMMITTEE (BUSINESS) ON 12 JANUARY 2012

Decision

 

NOTED

45 MINUTE OF MEETING OF STEWARTRY AREA COMMITTEE (BUSINESS) ON 19 OCTOBER 2011

Decision

 

NOTED

46 MINUTE OF MEETING OF STEWARTRY AREA COMMITTEE (COMMUNITY) ON 24 OCTOBER 2011

Decision

 

NOTED

47 MINUTE OF MEETING OF STEWARTRY AREA COMMITTEE (BUSINESS) ON 16 NOVEMBER 2011

Decision

 

NOTED

48 MINUTE OF MEETING OF STEWARTRY AREA COMMITTEE (COMMUNITY) ON 21 NOVEMBER 2011

Decision

 

NOTED

49 MINUTE OF MEETING OF STEWARTRY AREA COMMITTEE (COMMUNITY) ON 28 NOVEMBER 2011

Decision

 

NOTED

50 MINUTE OF MEETING OF STEWARTRY AREA COMMITTEE (BUSINESS) ON 21 DECEMBER 2011

Decision

 

NOTED

51 MINUTE OF MEETING OF STEWARTRY AREA COMMITTEE (BUSINESS) ON 18 JANUARY 2012

Decision

 

NOTED

52 MINUTE OF MEETING OF WIGTOWN AREA COMMITTEE (BUSINESS) ON 2 NOVEMBER 2011

Decision

 

NOTED

53 MINUTE OF MEETING OF WIGTOWN AREA COMMITTEE (COMMUNITY) ON 9 NOVEMBER 2011

Decision

 

NOTED

54 MINUTE OF MEETING OF WIGTOWN AREA COMMITTEE (COMMUNITY) ON 1 DECEMBER 2011

Decision

 

NOTED

55 MINUTE OF MEETING OF WIGTOWN AREA COMMITTEE (BUSINESS) ON 7 DECEMBER 2011

Decision

 

NOTED

56 MINUTE OF MEETING OF WIGTOWN AREA COMMITTEE (COMMUNITY) ON 14 DECEMBER 2011

Decision

 

NOTED

57 MINUTE OF MEETING OF WIGTOWN AREA COMMITTEE (COMMUNITY) ON 12 JANUARY 2012

Decision

 

NOTED

58 MINUTE OF MEETING OF WIGTOWN AREA COMMITTEE (BUSINESS) ON 12 JANUARY 2012

Decision

 

NOTED

 

 

ADJOURNMENT OF MEETING - The meeting adjourned at 1.00pm (to include lunch) and reconvened at 1.15pm with 26 Members present being:-

 

Patsy Gilroy, Ivor A Hyslop, Ted Brown, Ian B Carruthers, Rob Davidson, Archie Dryburgh, Allan Graham, Roger B Grant, Jack Groom, Thomas Jacques, Ian Lindsay, Thomas A McAughtrie, Sandra McDowall, Lorna J McGowan, Gail MacGregor, David J McKie, Jane Maitland, Denis R Male, Graham Nicol, Ronnie Ogilvie, Colin Smyth, Doug Snell, John Syme, Roberta Tuckfield, Alastair Witts and Andrew S Wood.

59 LOCAL GOVERNMENT (SCOTLAND) ACT 1973 - CONSIDER ADOPTION OF RESOLUTION TO EXCLUDE THE PUBLIC FROM THE MEETING IN TERMS OF SECTION 50A(4) OF AND PARAGRAPH 13 OF PART 1 OF SCHEDULE 7A TO THE LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A(4) of and paragraph 13 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973

60 HONORARY FREEMAN OF DUMFRIES AND GALLOWAY - REPORT BY DIRECTOR OF COMMUNITY AND CUSTOMER SERVICES (TO BE CIRCULATED SEPARATELY TO MEMBERS ONLY)

Decision

 

NOTED

 

60.1   the recommendation of the Annandale and Eskdale Area Committee to grant Honorary Freeman status;

 

60.2   the basis on which persons may be granted Honorary Freeman status to Dumfries and Galloway; and

 

60.3  AGREED, recognising that all of the criteria agreed by the Council at its meeting on 14 October 2010 had been met, to grant Honorary Freeman of Dumfries and Galloway status to Mr David Stevenson to mark the highly significant contribution which he made to the business community of Langholm together with his selfless promotion of community activities and to the recognition he had brought to Dumfries and Galloway as a member of the British Olympic Pole Vaulting Team in 1964 and his participation in the Commonwealth Games in 1966.