Dumfries and Galloway Council Minutes

Date:
Tuesday 31 January 2012
Time:
10.30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ivor A Hyslop (Leader)-Lochar
Patsy P Gilroy (Convener)-Dee
Graham G Bell-North West Dumfries
Richard R Brodie-Annandale South
Ian I Carruthers-Annandale South
John J Charteris-Lochar
Brian B Collins-Castle Douglas and Glenkens
Rob R Davidson-Abbey
James H Dempster-Mid and Upper Nithsdale
Iain I Dick-Stranraer and North Rhins
Peter P Duncan-Castle Douglas and Glenkens
Grahame G Forster-Wigtown West
Roger R Grant-Annandale North
Jack J Groom-Nith
Thomas T Jacques-Dee
Jeff J Leaver-Lochar
Ian I Lindsay-Annandale East and Eskdale
Gail G MacGregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John J Martin-Nith
Tom A McAughtrie-Abbey
Sandra S McDowall-Mid Galloway
Lorna L McGowan-Lochar
David J McKie-North West Dumfries
Ronnie R Nicholson-North West Dumfries
Graham G Nicol-Mid Galloway
Ronald E Ogilvie-Annandale South
George N Prentice-Castle Douglas and Glenkens
William W Scobie-Stranraer and North Rhins
Colin C Smyth-Nith
Doug D Snell-North West Dumfries
John J Syme-Mid and Upper Nithsdale
Alastair A Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Apologies:
Ian I Blake - Abbey
Ted T Brown - Annandale North
Michael M Dickie - Annandale North
John J Dougan - Stranraer and North Rhins
Archie A Dryburgh - Annandale East and Eskdale
Gillian G Dykes - Mid and Upper Nithsdale
Alistair A Geddes - Mid Galloway
Allan A Graham - Annandale East and Eskdale
Robert J Higgins - Wigtown West
David D Stitt - Abbey
Roberta R Tuckfield - Wigtown West
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

36 Members present, 11 apologies

 

1.A     BIG BURNS SUPPER - Andrew S Wood made reference to the success of this event and, on behalf of the organisers, thanked the Convener and all Members and Officers of the Council for their support for this event.

 

PROCEDURE

 

1.A.1    The Convener intimated that questions had been received in relation to decisions taken by the Council at its meeting on 22 December 2011 regarding the development of the Day Services Framework. These questions would be addressed in accordance with Standing Orders. The Director of Social Work had produced Frequently Asked Questions document at the request of the Leader, on the development of a Day Services Framework, which would be made available to all Members.

 

1.A.2    There was a supplementary paper in respect of item 9 on the agenda calling the meeting following upon a meeting of Swestrans on 27 January 2012, which provided additional information on the local bus tenders and the Convener intimated that she intended that this paper be distributed and Members afforded a short adjournment to enable groups/groupings to consider the additional information.

 

1.A.3    The Convener also intimated that she intended to accept an item of urgent business to be entered into the meeting in respect of a proposed bid to host the British Pipe Band Championships over the next three years.

 

1.A.4    The Frequently Asked Questions document on the development of a Day Services Framework was distributed to Members. 

2 DECLARATIONS OF INTEREST

Brian Collins (Chairman); Jim Dempster and Roger B Grant (Board Members); Sandra McDowall and John Syme (substitute Board Members) declared an interest in item 9 by virtue of their respective positions on SWestrans Board and intimated that their interest was such that they intended to leave the meeting for consideration of this item.

 

Ian B Carruthers declared an interest in item 9 by virtue of being a substitute Member of the SWestrans Board and intimated that his interest was such that he would not leave the meeting for consideration of this item.

 

Willie Scobie declared an interest in item 9 by virtue of being related to an employee of a company with an interest in the tender and intimated that, as the tenders were not specified and his interest was non pecuniary, he would not leave the meeting for consideration of this item.

3 MINUTE OF DUMFRIES AND GALLOWAY COUNCIL OF 15 DECEMBER 2011 (10:30AM)

Decision

 

APPROVED subject to amendment at 12.2.3 to provide for the submission of a report on Corporate Parent Responsibilities to the next ordinary meeting of the Council.

4 MINUTE OF DUMFRIES AND GALLOWAY COUNCIL OF 15 DECEMBER 2011 (3:15PM)

Decision

 

APPROVED

5 MINUTE OF DUMFRIES AND GALLOWAY COUNCIL OF 22 DECEMBER 2011

 VOTE

 

5.1    MOTION by IVOR A HYSLOP seconded by IAN B CARRUTHERS that the minute of 22 December 2011 as presented be approved as a correct record of the meeting.

 

5.2    AMENDMENT by WILLIE SCOBIE seconded by RONNIE NICHOLSON that the minute of 22 December 2011 as presented be approved as a correct record of the meeting subject to an amendment at paragraph 8.5 to read "to note the previous decision of the Community Health and Social Care Partnership Board on the future provision of day centres and the work being undertaken on impact and other assessments."

 

PROCEDURES - Members were advised that only those Members who had been present at the meeting on 22 December 2011 during consideration of this particular item of business were entitled to vote.

 

5.3    On a vote being taken by roll call Members voted as follows:-

 

Motion - 17 votes being:-

 

Ivor A Hyslop, Graham J Bell, Richard J Brodie, Ian B Carruthers, John A Charteris, Brian Collins, Rob Davidson, Roger B Grant, Jack Groom, Thomas Jacques, Ian Lindsay, Sandra McDowall, Lorna J McGowan, Gail MacGregor, Jane Maitland, Doug Snell and Alastair Witts

 

Amendment - 12 votes being:-

 

Jim Dempster, Grahame Forster, Jeff Leaver, Thomas A McAughtrie, David J McKie, Sean W Marshall, John Martin, Ronnie Nicholson, Ronnie Ogilvie, Willie Scobie, Colin Smyth and John Syme

 

Abstentions - 4 being:-

 

Iain W Dick, Graham Nicol, George N Prentice and Andrew S Wood

 

Decision

 

APPROVED

 

QUESTIONS ON MINUTE OF MEETING OF 22 DECEMBER 2011 (PAGES 5475/6) ITEM 8 - NOTICE OF MOTION - DAY CENTRES DUMFRIES AND GALLOWAY

 

Question: Jeff Leaver (1) Given the motion at the Full Council meeting on 22 December called for a "need to address training needs and resources required both now and in the future" and, as the Leader has received a letter from Mr John Scoular on behalf of the Dumfries and Galloway Day Centre Network, what assurances will the Leader of the Council give to the Dumfries and Galloway Day Centre Network on additional resources required?

 

Answer: The Leader - As the Convener has already intimated at the start of the meeting of the Council, I asked for a Frequently Asked Questions document from the Director of Social Work Services. This document has been circulated to all Members.

 

In February 2012, funding for training for voluntary Day Centre Boards/Management Committees will be made available to support the procurement process - local Change Fund monies will meet those costs, as agreed by the Social Work Services Committee previously.

 

Supplementary Question: Jeff Leaver intimated that, having received the Frequently Asked Questions document at this meeting, he would review this document and had no supplementary question to put at this point in time.

 

Question: Grahame Forster - (1) In moving to reaffirm the decision of the Community Health and Social Care Partnership Board of 17 June 2011, what was in this decision on the need for and timing of joint social work and medical needs assessment as well as a service impact assessment and will the Leader of the Council confirm if there has been or is to be an "immediate joint social work and medical needs assessment as well as a service impact assessment" as the Motion called for?

 

Answer: The Leader - During the period from March - August 2012, work will be done with existing members of Day Centres and Day Centre Boards/Management Committees and staff on these points, including:

 

  • input from operational social work teams re current issues/gaps in provision - this will include individual needs' assessments as appropriate;
  • analysis of current premises;
  • completion of impact assessments; and
  • development of a new service specification which will be outcomes-focussed

Supplementary Question: Grahame Forster - if no assessments have been carried out, will they be done shortly and will Members be kept informed?

 

Answer: The Leader - this is the case, in line with decision(s) taken by the Community Health and Social Care Partnership Board in March and September 2011.

 

Question: David J McKie - (1) In moving to reaffirm the decision of the Community Health and Social Care Partnership Board of 17 June 2011, will the Leader of the Council confirm that was in this decision to "reaffirm the previous decision of the CHSCPB" and if this was carried out, an Impact Assessment, and will he provide Members with the evidence that supported his amendment?

 

Answer: The Leader - I have already covered the points in this question in my answer to Councillor Forster. As I have stated previously, these issues are fully addressed in the Frequently Asked Questions document.

 

Supplementary Question: David J McKie - it was unfortunate that the Frequently Asked Questions document had not been seen and read by Members earlier. When I attended the Community Health and Social Care Partnership Board last Friday (20 January 2012), we were told that no risk or impact assessments had been carried out - on 22 December 2011, we were given to understand that they had been carried out, but unfortunately not.

 

Answer: The Leader - referred Members to the Frequently Asked Questions document, and intimated that Mr Scoular's letter was being answered. The decision of the Community Health and Social Care Partnership Board on 30 March 2011 took that into account.

 

Question: Willie Scobie - (1) Given the Motion called for a "need to address training needs and resources required both now and in the future", can the Leader of the Council confirm if any Day Centre has applied to the Council and/or NHS for additional resources and does the amendment "to re-affirm the previous decision of the CHSCPB on the future provision of day centres" refer to all 10 day centres currently funded and will the Leader of the Council confirm that his amendment  will ensure that all 10 Day Centres will be able to at least maintain 2010/11 service levels?

 

Answer: The Leader - As I have indicated to Councillor Leaver earlier, funding for training will be made available in February 2012. No requests have been received for the additional funding from day centres to date. Any requests received would be a matter for consideration by the Social Work Committee, the funding base of all the Day Centres has been secured at current levels until 31 March 2013.

 

Supplementary Question: Willie Scobie - referring to the Frequently Asked Questions document, asked for an assurance/clarification on what it meant for Day Centres and if Day Centres would be looked at differently and sought clarification on the maintenance of services.

 

Answer: The Leader reiterated that the direction of travel had been set and reaffirmed the decision of the Council on 22 December 2011.

6 MINUTE OF MEETING OF DUMFRIES AND GALLOWAY COUNCIL OF 19 JANUARY 2012

Decision

 

APPROVED

 

MEMBER - Graham Nicol left the meeting - 35 Members present

REPORTS
7 THE NEW DUMFRIES AND GALLOWAY SINGLE OUTCOME AGREEMENT 2012-15 - REPORT BY CHIEF EXECUTIVE

PROCEDURE

 

7.1    The Director Chief Executive Service advised the Convener on the accountability of the Community Health and Social Care Partnership Board, which was a Sub-Committee of the Social Work Services Committee, having been established by the Full Council and therefore accountable to the Full Council. In addition, on the question of accountability of the Strategic Partnership, the Director Chief Executive Service intimated that the Chief Executive had responsibility for operational matters and that the Social Work Services Sub Committee, and ultimately Full Council, would scrutinise Business Plans as presented.

 

7.2    Members were advised that in terms of the Council's Scheme of Administration and Delegation to Committees, the Social Work Services Committee may only meet on a conjoined basis with the NHS Sub Committee and that any decision could only be binding on both organisations if agreed by both the NHS Sub Committee and the Social Work Services Sub Committee.

 

Decision

 

7.3    NOTED the remit and accountabilities of the Social Work Services Sub Committee;

 

AGREED

 

7.4    the draft Single Outcome Agreement 2012-15;

 

7.5    to remit to the Chief Executive and Members on the Strategic Partnership Board to take forward issues and proposed amendments raised at this meeting with the Strategic Partnership Board APPRECIATING that details of the issues and proposed amendments raised would be circulated to all Members at the earliest opportunity along with a mapping of Council Priorities to the Single Outcome Agreement;

 

7.6   the following points be reviewed:-

 

7.6.1   baseline figures and targets needed in draft Single Outcome Agreement;

7.6.2   the definition of "waste" against information held in Covalent and corresponding data, aligned with the carbon management plan;

7.6.3   what was meant by "basic education";

7.6.4   NHS use of age focussed targets via the Joint Statement of Intent;

7.6.5   area profile;

7.6.6   use of the term "recycling" with regard to moving to Zero waste towards 2015/16;

7.6.7   social deprivation and how this might be addressed by major employees aligned with the A76 road improvement campaign;

 

NOTED

 

7.7    that Business Plans submitted to Service Committees would reflect the Single Outcome Agreement/achievements;

 

7.8    that it was proposed that the Broadcast magazine would pick out key projects and services throughout the year; and

 

7.9    that a Communications Strategy would be given effect with information on the Single Outcome Agreement being communicated to all Members and supported by a poster campaigns in the customer service centres, libraries and Partner offices.

 

MEMBER - Alastair Witts left the meeting - 34 Members present

8 CAPITAL PROGRAMME 2012/13 - REPORT BY HEAD OF FINANCE AND TECHNOLOGY

Decision

 

8.1    AGREED the funding allocations for inclusion in the Council's 2012/13 Capital Programme;

 

NOTED

 

8.2    that no funding approvals were being sought for the period beyond financial year 2012/13 at this stage;

 

8.3    the process and timetable (agreed by Full Council on 22 December 2011) for the determination of a longer term Capital Investment Strategy and the arrangements for engagement with Members in that process; and

 

8.4    that reports would be submitted to Service Committees should further projects be brought forward for consideration as part of the Capital Programme 2012/13.

 

ADJOURNMENT OF MEETING - The meeting adjourned at 12.30pm for lunch and reconvened at 1.00pm with 26 Members present, being:-

 

Patsy Gilroy, Ivor A Hyslop, Graham J Bell, Richard J Brodie, Ian B Carruthers, John A Charteris, Rob Davidson, Iain W Dick, Peter Duncan, Jack Groom, Jeff Leaver, Ian Lindsay, Thomas A McAughtrie, Gail MacGregor, David J McKie, Jane Maitland, Denis R Male, Sean W Marshall, John Martin, Ronnie Nicholson, Ronnie Ogilvie, George N Prentice, Colin Smyth, Doug Snell, Alastair Witts and Andrew S Wood

9 LOCAL BUS TENDERS - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

PROCEDURE - Additional information relating to the outcome of the tendering exercise for the two contracts (236 Thornhill to Dumfries and 431 Gatehouse to Kirkcudbright/Kirkcudbright Town), as reported to the SWestrans Board meeting on 27 January 2012, was tabled at the meeting together with the letter from SWestrans also dated 27 January 2012 (Appendix).

 

Decision

 

NOTED

 

9.1    the information provided by SWestrans in response to the Council's observations and requests for further information following the Council meeting on 15 December 2011;

 

9.2    the financial position following the re-tendering exercises considered by the SWestrans Board meeting on 27 January 2012;

 

9.3    that the allocation of additional funding to SWestrans to meet the additional costs arising from the re-tendering exercises, being £52,690, would require to be reflected in the 2012/13 budget proposals;

 

9.4    that the allocation of additional funding to SWestrans to meet the additional costs arising from the additional/enhanced services previously considered by the Council, and assessed by SWestrans as providing value for money, being £38,353, would require to be reflected in the 2012/13 budget proposals; and

 

9.5    AGREED that a report be presented to the next meeting of the Planning, Housing and Environment Services Committee on costs of delivering an evening service for hospital visitors within the Council-delivered 5A service from Georgetown to Dumfries and Galloway Royal Infirmary.

 

MEMBERS - Brian Collins re-entered; Ronnie Nicholson and Jeff Leaver left the meeting  - 25 Members present

10 LOCAL GOVERNMENT (SCOTLAND) ACT 1973 - CONSIDER ADOPTION OF RESULOTION TO EXCLUDE THE PUBLIC FROM THE MEETING IN TERMS OF SECTION 50A (4) OF AND PARAGRAPH 1 OF PART 1 OF SCHEDULE 7A TO THE LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A (4) of and paragraphs 1 and 8 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

11 CHIEF OFFICER RETIREMENT - REPORT BY ASSISTANT CHIEF EXECUTIVE

Decision

 

11.1    NOTED the decision to delete the Chief Officer post with effect from 15 May 2012;

 

11.2    APPROVED the decision by the Chief Executive to recommend the retirement of the Chief Officer; and

 

11.3    NOTED the costs and savings associated with the retirement being £224k

 

MEMBER - Peter Duncan left the meeting - 24 Members present

12 ANY OTHER BUSINESS WHICH THE CHAIRMAN MAY DECIDE IS URGENT DUE TO THE NEED FOR A DECISION

ADJOURNMENT OF MEETING - The meeting adjourned at 1.35pm to allow Members to read the report and reconvened at 1.45pm with 19 Members present being:-

 

Patsy Gilroy, Ivor A Hyslop, Richard J Brodie, Ian B Carruthers, John A Charteris, Brian Collins, Rob Davidson, Iain W Dick, Jack Groom, Ian Lindsay, Thomas A McAughtrie, Gail MacGregor, Jane Maitland, Denis R Male, Sean W Marshall, John Martin, Ronnie Ogilvie, Doug Snell and Alastair Witts

 

MEMBERS - Doug Snell and Sean W Marshall left the meeting - 17 Members present

 

12.A BID FOR THE BRITISH PIPE BAND CHAMPIONSHIPS 2013-15 - Report by Director Planning and Environment Services (paragraph 8)

 

Decision

 

AGREED

 

12.A.1   to withdraw delegation from Policy and Resources

 

12.A.2   to remit to officers to submit a bid on behalf of the Council to the Royal Scottish Pipe Band Association (RSPBA) to secure the rights to host the British Pipe Band Championships in Annan for the period 2012-2015 within the financial parameters agreed at the meeting; and

 

12.A.3   NOTED that if the Council secured the contract to host the Championships, the contribution required from Planning, Housing and Environment Services Committee would be considered as part of the Council's business planning cycle and would require to be addressed as part of the budget setting process for 2012/13.