Dumfries and Galloway Council Minutes

Date:
Monday 3 September 2018
Time:
1.30pm
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Elaine Murray (Leader)-Nith
Rob Davidson (Depute Leader)-Abbey
Ian Blake-Abbey
Richard Brodie-Annandale South
Dougie Campbell-Dee and Glenkens
John Campbell-Nith
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Archie Dryburgh-Annandale East and Eskdale
Doug Fairbairn-Annandale North
Andy Ferguson-North West Dumfries
Patsy Gilroy-Dee and Glenkens
Katie Hagmann-Mid Galloway and Wigtown West
Iain Howie-Castle Douglas and Crocketford
Ivor A Hyslop-Lochar
David Inglis-Mid Galloway and Wigtown West
David James-Castle Douglas and Crocketford
Malcolm Johnstone-Nith
Jeff Leaver-Lochar
Tracey Little-Lochar
Sean W Marshall-Annandale South
John Martin-Nith
Henry McClelland-Annandale South
Jim McColm-Mid Galloway and Wigtown West
David J McKie-North West Dumfries
Ronnie Nicholson-North West Dumfries
Graham Nicol-Mid Galloway and Wigtown West
Matthew Ronnie-Mid and Upper Nithsdale
Willie Scobie-Stranraer and the Rhins
Tommy Sloan-Stranraer and the Rhins
Davie Stitt-Abbey
Ronnie Tait-Annandale East and Eskdale
Stephen Thompson-Annandale North
Adam Wilson-Annandale North
Andrew S Wood-Mid and Upper Nithsdale
John Young-Castle Douglas and Crocketford
Apologies:
Graham Bell - North West Dumfries
John Charteris - Lochar
Jim H Dempster - Mid and Upper Nithsdale
Andrew Giusti - Stranraer and the Rhins
Gail Macgregor - Annandale North
Jane S Maitland - Dee and Glenkens
Ros Surtees - Stranraer and the Rhins
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

36 Members present, 7 apologies

2 DECLARATIONS OF INTEREST

2.1     Henry McClelland declared an interest in Item 3, Proposed Local Development Plan 2 - Representations with regards to Annan - Site not included in Proposed Plan ANN.H203 North of Murray Park by virtue of this professional capacity as an agent 

 

2.2     Patsy Gilroy declared an interest in Item 3, Proposed Local Development Plan 2 - Representations - property in Auchencairn by virtue of ownership of property 

 

2.3     David James declared an interest in Item 3, Proposed Local Development Plan 2 - Representations with regards to H4 on which he had as an individual made representation, DFTH6 by virtue of ownership of property, DFSH255 by virtue of connections with owners and the Boundary of Crossmichael  with which he assisted the drawing.

3 PROPOSED LOCAL DEVELOPMENT PLAN 2 - REPRESENTATIONS - REPORT BY DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE

PROCEDURE - The Head of Planning and Regulatory Services advised the Committee of three errors in the papers, being:-  (1) Page 132, Lockerbie Site Not Included in Proposed Plan: Open Space West of Sherwood Park - under Council Response the words "it adjoins remembrance park associated with the Lockerbie Disaster and" should be deleted; and (2) Issues 16A and 16B are wrongly marked and should be Issue 14A and 14Bl and (3) Page 207 should have a heading Representations on Maps and Settlement Statements etc

 

PROCEDURE - Each Issue raised in Appendix 1 was considered and the following agreed:-

 

3.1     Issue 1 - Introduction, LDP Vision and Spatial Strategy

 

Decision

 

AGREED

 

3.2     Issue 2 - Overarching Policies

 

Decision

 

AGREED

 

3.3     Issue 3 - Economic Develoment Policies

 

Decision

 

AGREED

 

3.4     Issue 4 - Housing Policies

 

Decision

 

AGREED and FURTHER AGREED for the Chief Executive and the Head of Planning and Regulatory Services to meet with the Chief Planning Officer to have informed discussions concerning Housing Market Areas and bring back a report to the appropriate Committee

 

3.5     Issue 5 - Historic Economic Policies

 

Decision

 

AGREED

 

3.6     Issue 6 - Natural Environment Policies

 

Decision

 

AGREED

 

3.7    Issue 7 - Community Services and Facilities Policies

 

Decision

 

AGREED

 

3.8     Issue 8 - Infrastructure Policies

 

Decision

 

AGREED

 

3.9     Issue 9 - Transport Policies

 

Decision

 

AGREED

 

3.10   Issue 10 - Annan HMA

 

Decision 

 

AGREED

 

3.11     Issue 11 - Dumfries HMA - General and District and Local Centres

 

VOTE

 

MOTION by ADAM WILSON  seconded by ARCHIE DRYBURGH that no modification be made to the Proposed Plan

 

AMENDMENT by IAN CARRUTHERS seconded by GRAHAM NICOL that there may be merit in the representation made on Lochmaben Site not included in Proposed Plan LMB:H2 (page 130) and this should be stated

 

One a vote taken by roll call, Members voted as follows;-

 

Motion - 20 Votes being:-

 

Elaine Murray, Rob Davidson, Ian Blake, Dougie Campbell, John Campbell, Archie Dryburgh, Andy Ferguson, Katie Hagmann, Jeff Leaver, Tracey Little, John Martin, Jim McColm, David McKie, Ronnie Nicholson, Willie Scobie, Tommy Sloan, Davie Stitt, Stephen Thompson, Adam Wilson and John Young

 

Amendment - 13 Votes being:-

Richard Brodie, Ian Carruthers, Karen Carruthers, Doug Fairbairn, Patsy Gilroy, Iain Howie, Ivor Hyslop, David Inglis, David James, Malcolm Johnstone, Graham Nicol, Matthew Ronnie and Ronnie Tait,

 

Abstentions - 3 being:-

Sean Marshall, Henry McClelland and Andrew Wood

 

Decision

 

AGREED that no modification be made to the Proposed Plan

 

3.12     Dumfries Town - General, Settlement Boundary, Housing and B & I Sites

 

Decision

 

AGREED subject to a change to the settlement boundary to include garden ground (page 148-119.003)

 

3.13     Mid Galloway HMA, Stranraer HMA

 

Decision

 

AGREED

 

3.14a     Stewartry HMA - District Centres

 

Decision

 

AGREED

 

3.14b     Stewartry HMA - Local Centres

 

Decision

 

AGREED

 

3.15     A74(M) and Chapelcross

 

Decision

 

AGREED

 

3.16    Proposal Maps, Settlement Statements Introduction, Appendices and Glossary

 

Decision

 

AUTHORISED

 

3.17   Officers to submit to Scottish Ministers a request to establish the Examination process, together with all required documentation including the Schedule 4 forms; and to report back on the outcome of the Examination prior to the adoption of the Plan;

 

3.18   the Head of Planning and Regulatory Services to make any final checks to deal with technical accuracy of the Schedule 4 forms and respond to any information requests received from the Scottish Government’s Planning and Environmental Appeals Division as part of the Examination process; and

 

3.19     APPROVED the Statement of Conformity with Participation Statement at Appendix 4 for submission to Scottish Ministers prior to the Examination of the Plan.

 

4 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

NOTED that there was no other business deemed urgent by the Chairman due to the need for a decision
 

5 LOCAL GOVERNMENT (SCOTLAND) ACT 1972

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A (4) and paragraphs 6 and 9 of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973

 

ADJOURNMENT OF MEETING - The meeting adjourned at 3.20pm and reconvened at 3.25pm with 36 Members present

EXEMPT
6 WASTE MANAGEMENT/RECYCLING PFI CONTRACT - DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE

MEMBERS - Ronnie Tait, Willie Scobie, Karen Carruthers and Tommy Sloan left the meeting during discussion of the following item - 32 Members present

 

Summary of Report  - To advise Members of the developments with the Waste PFI Contract since Members of the Economy, Environment and Infrastructure Committee were advised of the position with the contractor

 

Decision

 

6.1     NOTED  the history of the Waste PFI Contract; 

6.2     NOTED  the actions taken by officers to protect the provision of waste services;

6.3     NOTED the position in relation to Project Co.;

6.4     NOTED the position in relation to the impact on Council services;

6.5     NOTED that only one option is viable in relation to protecting the delivery of waste collection and disposal services to the public;

6.6     AGREED the early termination of the Waste PFI Contract in accordance with the terms of the Proposed Settlement Agreement and give authority to the Director Economy Environment and Infrastructure to sign the final Settlement Agreement;

6.7      AGREED the transition arrangements and agreed to give authority to the Director Economy Environment and Infrastructure to sign the final Transition Services Agreement;

6.8     NOTED that a report will be presented to the 20 November 2018 meeting of the Economy, Environment and Infrastructure Committee providing an update on the transition of the services and the development of the management arrangements; and

6.9     NOTED that a report detailing the roll-out of a new kerbside recycling waste collection service and its integration with the future in-house waste treatment, recycling and disposal services will be presented to the July 2019 meeting of the Economy, Environment and Infrastructure Committee