Dumfries and Galloway Council Minutes

Date:
Tuesday 26 June 2018
Time:
10:30am
Place:
Council Offices, English Street, Dumfries (Reports)

Attendance Details

Members:
Elaine Murray (Leader)-Nith
Rob Davidson (Depute Leader)-Abbey
Graham Bell-North West Dumfries
Ian Blake-Abbey
Richard Brodie-Annandale South
Dougie Campbell-Dee and Glenkens
John Campbell-Nith
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Archie Dryburgh-Annandale East and Eskdale
Doug Fairbairn-Annandale North
Andy Ferguson-North West Dumfries
Patsy Gilroy-Dee and Glenkens
Andrew Giusti-Stranraer and the Rhins
Katie Hagmann-Mid Galloway and Wigtown West
Iain Howie-Castle Douglas and Crocketford
Ivor A Hyslop-Lochar
David James-Castle Douglas and Crocketford
Malcolm Johnstone-Nith
Jeff Leaver-Lochar
Tracey Little-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee and Glenkens
Sean W Marshall-Annandale South
John Martin-Nith
Henry McClelland-Annandale South
Jim McColm-Mid Galloway and Wigtown West
Ronnie Nicholson-North West Dumfries
Graham Nicol-Mid Galloway and Wigtown West
Matthew Ronnie-Mid and Upper Nithsdale
Tommy Sloan-Stranraer and the Rhins
Ronnie Tait-Annandale East and Eskdale
Stephen Thompson-Annandale North
Adam Wilson-Annandale North
Andrew S Wood-Mid and Upper Nithsdale
John Young-Castle Douglas and Crocketford
Apologies:
John Charteris - Lochar
Jim H Dempster - Mid and Upper Nithsdale
David Inglis - Mid Galloway and Wigtown West
David J McKie - North West Dumfries
Willie Scobie - Stranraer and the Rhins
Davie Stitt - Abbey
Ros Surtees - Stranraer and the Rhins
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

36 Members present, 7 apologies.

2 DECLARATIONS OF INTEREST

John Campbell declared an interest at Item 5, Review of the Scheme for the Establishment of Community Councils in Dumfries and Galloway by virtue of the fact that he had recently been co-opted onto Torthorwald Community Council as a Community Councillor but deemed that his interest was such that he did not need to leave the meeting during consideration of that item.

 

Graham Nicol declared an interest at Item 7, Economic Climate Report by virtue of the fact that he is involved wih Curries European but deemed that his interest was such that he did not  need to leave the meeting during consideration of that item.

3 MINUTE OF MEETING OF 30 APRIL 2018

Decision

 

APPROVED

4 UNAUDITED ACCOUNTS 2017/18 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Decision

 

NOTED the Council’s unaudited Annual Accounts and the Pension Fund’s unaudited Annual Report and Accounts for the financial year ended 31 March 2018 which would be submitted to the Council’s external auditors for review.

5 REVIEW OF THE SCHEME FOR THE ESTABLISHMENT OF COMMUNITY COUNCILS IN DUMFRIES AND GALLOWAY- REPORT BY DIRECTOR COMMUNITIES

Decision

 

NOTED

 

5.1     the summary of feedback from Phase 3 of the consultation process as set out in Table 1 at paragraph 3.9.1 of the report with further details provided in Appendix 1 to the report; 

 

5.2     the proposed amendments as a result of the final phase of public consultation as set out in Table 1 at paragraph 3.9.1 to the report;

 

5.3     AGREED a prohibition on Elected Members of Dumfries and Galloway Council serving as Community Councillors;

 

5.4     NOTED the requests received regarding proposed boundary changes in the amended Scheme as detailed at Appendix 2 to the report;

 

5.5     to amend Schedule 1, the number of permitted Community Councillors on any Community Council and note how this would affect existing membership as detailed at 3.9.4 and Appendix 3 to the report;

 

AGREED

 

5.6    that the Review process be extended for 8 weeks to include for the purposes of due diligence, a sense check with Community Councils, to ensure that the proposed amendments to the Scheme as detailed in Appendix 4 to the report are clear and transparent and in line with the approach taken throughout the Review process; and

 

5.7     to receive a further report on the proposed amended Scheme for consideration at September 2018 Meeting of Dumfries and Galloway Council. 
 

MEMBER - Jim Dempster entered the meeting. 37 Members present. 

6 DUMFRIES AND GALLOWAY INTEGRATION JOINT BOARD - HEALTH AND SOCIAL CARE STRATEGIC PLAN - REPORT BY CHIEF EXECUTIVE

Decision

 

NOTED the decision of the Integration Joint Board to retain the Dumfries and Galloway Strategic Plan 2016-19 for the next three years from 5 April 2018 - 4 April 2021, subject to some minimal update and refresh as set out in paragraph 3.10 to the report and in the Appendix to the report.

7 ECONOMIC CLIMATE REPORT - REPORT BY DIRECTOR ECONOMY ENVIRONMENT AND INFRASTRUCTURE

Decision

 

NOTED

 

7.1     the challenging economic climate being faced in Dumfries and Galloway;

 

7.2     the key strategic service initiatives underway as detailed in paragraphs 3.2 to 3.4 to the report;

 

AGREED

 

7.3     that the Council works with the South of Scotland Economic Partnership and the Scottish Government to develop a Small Business Grants Scheme;

 

7.4     to lobby that Dumfries and Galloway businesses have greater opportunity to access more substantial government funding particularly in the food and drink sector and other key sectors across our region; and

 

7.5    NOTED that the Economic Development Service in delivering the Council priorities will refocus its limited resources on activities that would deliver strategic difference and provide capacity to react at pace to any further challenges, and that an report will be presented to Economy, Environment and Infrastructure Committee.

7.6    AGREED that a report be presented to Economy, Environment and Infrastructure Committee for the purpose of creating a business forum with cross party membership. 

8 RESPONDING TO THE INDEPENDENT INQUIRY RECOMMENDATIONS- REPORT BY CHIEF EXECUTIVE

Decision

 

NOTED

 

8.1     the update on the establishment of the Executive Working Group set out at paragraph 3.3 to the report;

 

8.2     the summary of recommendations from the Inquiry report at Appendix 1 to the report;

 

8.3     the proposed plan to address the Inquiry recommendations at Appendix 2 to the report, and

 

8.4     as previously agreed, that update reports would be provided on the progress of the Executive Working Group’s plan to address the Inquiry recommendations at future meetings of Full Council, until this work is complete.
 

9 MODERNISING THE COUNCIL - TRANSFORMATION PROGRAMME PROPOSALS 2018-2022 - REPORT BY CHIEF EXECUTIVE

Decision

 

AGREED

 

9.1     the Transformation Programme Proposals 2018-2022, including the timelines and programme arrangements for this work, set out in Appendix 2 to the report, and

 

9.2     the Consultation and Authorisation Mandate for budget development at Appendix 3 to the report.
 

 

MEMBERS - Sean Marshall, Richard Brodie, David James, Iain Howie and Andrew Wood left the meeting.  32 Members present.

10 DGONE - UPDATE - REPORT BY CHIEF EXECUTIVE

Decision

 

NOTED

 

10.1    that the construction completion date and opening date remains as reported to Full Council in December 2017 as detailed in paragraphs 4.2 to 4.8 to the report;

 

10.2    that as of 1 June, due to diligent and robust cost management of the project an additional works contingency budget of circa £419K remains available to deal with any further unforeseen items and that there has been no recourse to the construction contingency agreed by Members;

 

10.3    the quality assurance measures/processes ensuring the prescribed material and workmanship standards have been delivered as detailed in paragraphs 4.14 and 4.15 to the report;

 

10.4    the health and safety site audits delivering industry leading results as detailed in paragraph 4.16 and HSE Form F10 update as detailed in paragraph 4.17 to the report;

 

AGREED

 

10.5    in principle, to the implementation of Front of House External Design Proposals to enhance the look and feel of the building as detailed in paragraph 4.31 to the report.  FURTHER AGREED that Members are to be consulted on the details of these design proposals at the September meeting of Dumfries and Galloway Council; 

 

10.6    in priniciple, the implementation of Front of House Internal improvements to enhance the look and feel of the building as detailed in paragraph 4.32 to the report.  FURTHER AGREED that Members are consulted on the details of these design proposals at the September meeting of Dumfries and Galloway Council;

 

10.7    the implementation of Wellbeing Centre Design Proposals following NHS decision not to take up space as detailed in paragraph 4.33 to 4.38 to the report and that further funding be sought for this proposal; and

 

10.8    that details of a Car Parking operational management proposal be brought forward to the next meeting of Full Council and that the report offers Members a number of options in terms of controlling parking to benefit users of the facility but also allowing users adequate parking time.
 

MEMBERS - Matthew Ronnie, Gail Macgregor Patsy Gilroy left the meeting.  29 Members present

11 ARMED FORCES CHAMPION ANNUAL REPORT 2017/2018 - REPORT BY DIRECTOR COMMUNITIES

Decision

 

NOTED

 

11.1  the activities undertaken by the Armed Forces Champion as outlined in the Appendix to the report; and

 

11.2   the increase in Armed Forces Events planned for 2018/19 to mark the 100th year of the end of World War 1; and

 

11.3   the ongoing work to secure external recognition for the Council’s Armed Forces Activity and the work of the Armed Forces Champion.
 

MEMBER - Graham Bell left the meeting - 28 Members present.

12 NOTICE OF MOTION - APPRENTICESHIP CHARTER - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

AGREED to support the Unison Apprenticeship Charter to demonstrate the Council's committment to developing and supporting apprentices and to develop Council policies in accordance with the principles of the Charter.

13 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

NOTED that there was no item of business deemed urgent by the Chairman due to the need for a decision.