Dumfries and Galloway Council Minutes

Date:
Tuesday 12 December 2017
Time:
10:30am
Place:
Council Offices, English Street, Dumfries (Reports)

Attendance Details

Members:
Elaine Murray (Leader)-Nith
Rob Davidson (Depute Leader)-Abbey
Graham Bell-North West Dumfries
Ian Blake-Abbey
Richard Brodie-Annandale South
Dougie Campbell-Dee and Glenkens
John Campbell-Nith
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
John Charteris-Lochar
Jim H Dempster-Mid and Upper Nithsdale
Archie Dryburgh-Annandale East and Eskdale
Doug Fairbairn-Annandale North
Andy Ferguson-North West Dumfries
Patsy Gilroy-Dee and Glenkens
Katie Hagmann-Mid Galloway and Wigtown West
Iain Howie-Castle Douglas and Crocketford
Ivor A Hyslop-Lochar
David Inglis-Mid Galloway and Wigtown West
David James-Castle Douglas and Crocketford
Malcolm Johnstone-Nith
Jeff Leaver-Lochar
Tracey Little-Lochar
Jane S Maitland-Dee and Glenkens
Sean W Marshall-Annandale South
John Martin-Nith
Henry McClelland-Annandale South
Jim McColm-Mid Galloway and Wigtown West
David J McKie-North West Dumfries
Ronnie Nicholson-North West Dumfries
Graham Nicol-Mid Galloway and Wigtown West
Matthew Ronnie-Mid and Upper Nithsdale
Davie Stitt-Abbey
Ronnie Tait-Annandale East and Eskdale
Stephen Thompson-Annandale North
Adam Wilson-Annandale North
Andrew S Wood-Mid and Upper Nithsdale
John Young-Castle Douglas and Crocketford
Apologies:
Andrew Giusti - Stranraer and the Rhins
Gail Macgregor - Annandale North
Willie Scobie - Stranraer and the Rhins
Tommy Sloan - Stranraer and the Rhins
Ros Surtees - Stranraer and the Rhins
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

37 Members present, 5 apologies and 1 Member not present at the start of the meeting 

2 DECLARATIONS OF INTEREST

Graham Bell declared an interest in Item 5 by virtue of his family business interests and Regionwide interests and determined that his interests were such that he would leave the meeting

 

Patsy Gilroy declared an interest in Item 5 by virtue of land involved in the Local Development Plan and determined that her interests were such that she would leave the meeting

 

John Young declared an interest in Item 5 by virtue of a Member of his family being involved in the Parkhead Community Group and determined that his interests were such that he would leave the meeting

 

Jane Maitland declared an interest in Item 5 by virtue of Dumfries Housing Area and determined that her interests were such that she would leave the meeting

 

Iain Howie declared an interest in Item 5 by virtue of development land close to his home and determined that his interests were such that he would leave the meeting

 

Henry McClelland declared an interest in Item 5 by virtue of his profession as a planning agent and property interests and determined that his interests were such that he would leave the meeting.

 

David James declared an interest in Item 5 by virtue of owning land that is in the Local Development Plan currently and proposed and determined that his interests were such that he would leave the meeting

3 MINUTE OF MEETING OF 26 SEPTEMBER 2017

Decision

 

APPROVED

4 REVIEW OF THE SCHEME FOR THE ESTABLISHMENT OF COMMUNITY COUNCILS IN DUMFRIES AND GALLOWAY - REPORT BY DIRECTOR COMMUNITIES

Decision

 

NOTED

 

4.1     that the Review was progressing according to the timetable as detailed in Appendix 1 to the report;

 

4.2     the summary of feedback from Phase 2 of the consultation process as set out in paragraph 3.5 of the report;

 

4.3   the recommendations regarding proposed boundary changes as detailed at Appendix 2 of the report;

 

AGREED

 

4.4     the proposal to amend Schedule 1, the number of permitted Community Councillors on any community council and note how this would affect existing membership as detailed at Appendix 3 of the report;

 

4.5    the amended Scheme as set out at Appendix 4 to the report to form part of the Phase 3 engagement process;

 

4.6     to extend the timescale of the Phase 3 engagement process as detailed in Appendix 1 to the report in recognition of the substantial amendments proposed and the need for community councils to have sufficient opportunity to participate in the engagement process;

 

4.7     to remit the Director Communities to make arrangements for the final stage of the statutory public consultation on the draft Scheme and its associated documents as detailed at Appendix 1 to the report; and

 

4.8     that consultation take place on the prohibition of Elected Members also being a Community Councillor during their term of office
 

5 PROPOSED LOCAL DEVELOPMENT PLAN 2 - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

AGREED to defer consideration of the report to a special meeting of Full Council to take place on Thursday 18 January 2018 and FURTHER AGREED that any representations made by Elected Members be submitted to the Head of Planning and Regulatory Services no later than Wednesday 3 January 2018

6 CHILDREN’S SERVICES PLAN - 6 MONTH INTERIM PROGRESS REPORT - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED the progress made with the implementation of the Children’s Services Plan and that almost all actions were on target despite some challenges as detailed in Appendix 1 to the report.

7 FINANCIAL STRATEGY - UPDATE ON THE CORPORATE BUDGET POSITION 2018/19 - 2020/21 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Decision

 

NOTED

 

7.1     that the Council’s projected funding gap had not changed materially from the initial estimates agreed by Full Council in September, with a savings requirement of £49 Million across the 3 year period 2018/19 to 2020/21;

 

7.2    that a briefing note be provided to Members on the details of the 2018/19 Local Government Finance Settlement, due to be announced by the Scottish Government on 14 December 2017, at the earliest opportunity to be followed up by a formal report to Policy and Resources Committee in the New Year;

 

7.3     that details on Directorate operational savings and efficiencies will be made available to all Members as part of the Members briefing following confirmation of the Local Government Finance Settlement; and

 

7.4     that the current projections reflected in this report would be subject to change once the Settlement details were made available.

8 DUMFRIES AND GALLOWAY COUNCIL CONSULTATION RESPONSE ON POLICE SCOTLAND DUMFRIES AND GALLOWAY LOCAL POLICING PLAN 2017-2020 - REPORT BY DIRECTOR COMMUNITIES

Decision

 

AGREED the response at Appendix 2 to the report as the Dumfries and Galloway Council response to the consultation on the Police Scotland Dumfries and Galloway Local Policing Plan 2017 - 2020

9 SCOTTISH FIRE AND RESCUE SERVICE - DUMFRIES AND GALLOWAY LOCAL PLAN 2017 - REPORT BY DIRECTOR COMMUNITIES

Decision

 

9.1     AGREED the Scottish Fire and Rescue Service Dumfries and Galloway Local Plan 2017 attached in the Appendix; and

 

9.2     NOTED the activity at national level to improve the consultation and engagement between the Scottish Fire and Rescue Service and councils.
 

10 TREASURY MANAGEMENT MID-YEAR REVIEW 2017/18 - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Decision

 

NOTED

 

10.1     the transactions and debt performance for the period 1 April 2017 to 30 September 2017 as detailed in Appendix Treasury Management Mid-Year Review 2017/18; and

 

10.2     the increase in the counterparty limit for the Council's bank (Bank of Scotland) from £20 million to £25 million as an interim measure, as detailed in Appendix Treasury Management Mid-Year Review 2017/18, Section 4.0

11 APPOINTMENT TO OUTSIDE BODY - BLINDCRAFT TRUST FUND - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

AGREED

 

11.1     to withdraw the delegation from Social Work Services Committee; and

 

11.2     to appoint Tracey Little to sit on the Blindcraft Trust Fund as detailed in paragraphs 3.6-3.8 of the report

12 LICENSING (SCOTLAND) ACT 2005 - VACANCY ON WIGTOWN DIVISIONAL LICENSING BOARD - REPORT BY HEAD OF LEGAL AND DEMOCRATIC SERVICES

Decision

 

12.1     NOTED the current membership of the Wigtown Divisional Licensing Board;  and

 

12.2     AGREED to elect Tommy Sloan a member to fill the vacancy on the Wigtown Divisional Licensing Board.
 

13 NOTICE OF MOTION - TRANSITIONAL STATE PENSION ARRANGEMENTS FOR 1950'S WOMEN - REPORT BY HEAD OF ORGANISATIONAL DEVELOPMENT, HUMAN RESOURCES AND ASSETS

Decision

 

13.1     NOTED the terms of the Notice of Motion proposed by Depute Leader Rob Davidson and seconded by Councillor Archie Dryburgh as set out in the Appendix  to the report

 

13.2     AGREED to write to the Government to reconsider transitional arrangements and compensation for women born in the 1950s affected by the changes to the State Pension Arrangement.

14 NOTICE OF MOTION - TIME FOR INCLUSIVE EDUCATION (TIE) CAMPAIGN - REPORT BY CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

14.1     AGREED to withdraw delegation from the Children, Young People and Lifelong Learning Committee

 

PROCEDURE - Due to the Mover and Seconder of the Motion not being present at the meeting the Notice of Motion was moved by Katie Hagmann and seconded by Archie Dryburgh

 

NOTED

 

14.2    the terms of the Notice of Motion proposed by Councillor Adam Wilson and seconded by Councillor Ros Surtees as set out in the Appendix to the report

 

14.3     that staffing resource to carry out the activity proposed within the motion, would be identified within existing resources within Children, Young People and Lifelong Learning Directorate as detailed in paragraphs 3.4 and 3.5 of the report; and

 

14.4     that a report would be submitted to the Children, Young People and Lifelong Learning Committee in 2018 outlining recommendations on achieving the TIE campaigns strategic proposals across schools and youth services in Dumfries and Galloway.
 

15 NOTICE OF MOTION - SHELTER'S CALL FOR ACTION ON HOMELESSNESS - REPORT BY DIRECTOR COMMUNITIES

Decision

 

15.1     AGREED to withdrawn delegation from the Communities Committee

 

NOTED

 

15.2     the terms of the Notice of Motion proposed by Councillor Andy Fergusson and seconded by Councillor John Martin as set out in the Appendix to the report; and

 

15.3     that this Council has a strategy to tackle homelessness; and

 

15.4     that this Council supports Shelter Scotland campaign to fix homelessness.

16 NOTICE OF MOTION - POST BREXIT REGIONAL POLICY - REPORT BY DIRECTOR ECONOMY, ENVIRONMENT AND INFRASTRUCTURE

Decision

 

16.1     AGREED to withdraw delegation from Economy. Environment and Infrastructure Committee; and

 

16.2     NOTED the terms of the Notice of Motion proposed by Councillor Jim Dempster and seconded by Councillor Andrew Wood as set out in the Appendix to the report; and

 

16.3     AGREED to write to the Chancellor of the Exchequer, the Secretaries of State for Business and Communities and the Scottish Parliament, with copies to local MPs, calling on the UK Government to incorporate these proposals into the structures of the UK Shared Prosperity Fund

 

17 MINUTES FOR APPROVAL/NOTING

Decision

 

See attached appendix

18 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision

19 LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50a (4) of paragraphs 6, 8 and 9 of Part 1 Schedule 7a to the Local Government (Scotland) Act 1973

EXEMPT
20 BORDERLANDS INCLUSIVE GROWTH INITIATIVE - REPORT BY CHIEF EXECUTIVE (PARAGRAPHS 6 AND 9)

Report Summary - The report provided Members with information on the Borderlands Inclusive Growth Initiative

  

Decision

 

20.1     WELCOMED that the Chancellor of the Exchequer made reference to the Borderlands Inclusive Growth Initiative in his budget statement to Parliament on 22nd November 2017;

 

20.2     AGREED to delegate to the Chief Executive authority to enter into discussions with the UK and Scottish Governments, and partner local authorities, to progress the further development of the Borderlands Proposition and associated business cases with a view to securing agreement on an investment programme to transform the Borderlands and Dumfries and Galloway economies.

21 DGONE - UPDATE POSITION - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING (PARAGRAPHS 6, 8 AND 9)

Report Summary - This report provides Members with an update on the actions taken since the Full Council meeting held on 26 September 2017

 

Decision

 

NOTED the progress made since 26 September 2017