Dumfries and Galloway Council Minutes

Date:
Thursday 24 March 2016
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ronnie Nicholson (Leader)-North West Dumfries
Ted Thompson (Depute Leader)-Lochar
Graham Bell-North West Dumfries
Ian Blake-Abbey
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Finlay Carson-Castle Douglas and Glenkens
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Patsy Gilroy-Dee
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Ivor A Hyslop-Lochar
Jeff Leaver-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Jim McColm-Mid Galloway
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Ronnie E Ogilvie-Annandale South
Craig Peacock-Annandale East and Eskdale
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
John Syme-Mid and Upper Nithsdale
Stephen Thompson-Annandale North
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Colin Wyper-Dee
Apologies:
Brian Collins - Castle Douglas and Glenkens
Rob Davidson - Abbey
Jim H Dempster - Mid and Upper Nithsdale
Graham Nicol - Mid Galloway
Colin Smyth - Nith
Davie Stitt - Abbey
Graeme Tait - Annandale North
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

40 Members present, 7 apologies

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF MEETING OF 17 DECEMBER 2015

Decision

 

APPROVED

4 MINUTE OF MEETING OF 29 FEBRUARY 2016

Decision

 

APPROVED subject to an amendment at paragraph 6.7 - Counter Counter Amendment should read Jim McColm and not Jim McClung.

5 MINUTE OF MEETING OF 3 MARCH 2016

Decision

 

APPROVED

6 DUMFRIES AND GALLOWAY INTEGRATION JOINT BOARD DRAFT HEALTH AND SOCIAL CARE STRATEGIC PLAN 2016 - 2019 - REPORT BY CHIEF OFFICER

Decision

 

6.1     NOTED that the Integration Joint Board considered and agreed the draft Strategic Plan 2016-19 at its meeting on 17 March 2016, noting that it was being considered by Full Council on 24 March and Dumfries and Galloway NHS Board on 4 April 2016;

 

6.2     AGREED Part 1 of the draft Strategic Plan detailed in the Appendix to the report, subject to any additions or amendments agreed at the Full Council meeting which would require to be put forward to the Integration Joint Board for its consideration;

 

6.3     NOTED that comprehensive consultation and engagement was carried out in developing the draft Strategic Plan; and

 

6.4     NOTED that over 500 Council staff and over £62 million of our Council’s budget and £236 million of the budget of NHS Dumfries and Galloway would support the delivery of the Strategic Plan under the auspices of the Integration Joint Board. 

7 ANNUAL PROGRESS REPORT ON DUMFRIES AND GALLOWAY'S CHILDREN'S SERVICES PLAN (2015-16) - REPORT BY DIRECTOR CHILDREN, YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

7.1     NOTED the progress against actions in the Children’s Services Plan (Phase 1 2015-16); and

 

7.2     AGREED to receive a further update report at a future meeting of Full Council.

8 GAELIC LANGUAGE ACT 2005: DUMFRIES AND GALLOWAY GAELIC ACTION PLAN - REPORT BY DIRECTOR CHILDREN YOUNG PEOPLE AND LIFELONG LEARNING

Decision

 

NOTED

 

8.1     the Dumfries and Galloway Council Draft Gaelic Action Plan, subject to the statutory consultation period;

 

8.2     the statutory consultation period was underway - 1 March 2016 to 18 April 2016;

 

8.3     the Draft Plan in its current form had been submitted to meet the statutory requirement of 28 February 2016;

 

8.4     following the statutory consultation period and approval by Members, the Plan will be submitted for final approval in June 2016; and

 

8.5     the Dumfries and Galloway Council Draft Gaelic Action Plan and AGREED to receive a further report once the consultation period had ended.

9 SCHEME OF ADMINISTRATION AND DELEGATION TO COMMITTEES - REPORT BY DIRECTOR CORPORATE SERVICES

VOTE

 

9.1      MOTION by IAN CARRUTHERS seconded by RICHARD BRODIE that the Appendix to the report be revised at Page 19 - Harbours Sub Committee - Delegation - to also include Harbours that the Council owns and not just those for which it is the Duty Holder in terms of the Port Marine Safety Code and that a standing sub-committee be established to monitor and have oversight of procurement contract management and commissioning

 

9.2      AMENDMENT by IVOR A HYSLOP seconded by TOM MCAUGHTRIE that the revised Scheme of Administration and Delegations to Committees be approved as per the Appendix to the report.

 

9.3      On a vote taken by roll call, Members voted as follows:-

 

Motion - 8 Votes being:-

 

Graham Bell, Richard Brodie, Ian Carruthers, Karen Carruthers, Peter Diggle, Jack Groom, Yen Hongmei Jin and Roberta Tuckfield

 

Amendment - 26 Votes being:-

 

Ronnie Nicholson, Ted Thompson, Ian Blake, Finlay Carson, Iain Dick, Archie Dryburgh, Andy Ferguson, Grahame Forster, Alistair Geddes, Ivor A Hyslop, Jeff Leaver, Tom McAughtrie, Jim McClung, Jim McColm, Marion McCutcheon, David J McKie, Jane S Maitland, Denis R Male, Sean W Marshall, John Martin, Craig Peacock, George N Prentice, Willie Scobie, John Syme, Stephen Thompson and Alastair Witts

 

Abstention - 6 being:-

Gillian Dykes, Patsy Gilroy, Gail Macgregor, Ronnie Ogilvie, Andrew S Wood and Colin Wyper

 

Decision

 

APPROVED the revised scheme of Administration and Delegation to Committees (Appendix).

10 DISCLOSURE OF INFORMATION TO ELECTED MEMBERS - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

10.1     NOTED Members' entitlement to information including personal and sensitive personal information;

 

AGREED

 

10.2    that there should be a formal process for adjudicating whether a Member had a right to information; and

 

10.3    that Members of Dumfries and Galloway Council would provide a mandate or a copy letter as outlined at 3.12 to the report in order to obtain sensitive personal data.

11 AMENDMENTS TO THE SCHEME FOR THE ESTABLISHMENT OF COMMUNITY COUNCILS IN DUMFRIES AND GALLOWAY - REPORT BY DIRECTOR COMMUNITIES

Decision

 

AGREED

 

11.1     to amend the member numbers for those Community Councils detailed in paragraph 3.3 to the report; and

 

11.2     that a review of the current Scheme of Establishment for Community Councils, including statutory consultation, be undertaken with an amended Scheme being reported to a future meeting of this Committee for approval, as detailed in paragraph 3.6 to the report.

12 TREASURY MANAGEMENT STRATEGY & PRUDENTIAL INDICATORS - REPORT BY HEAD OF FINANCE AND PROCUREMENT

Decision

 

12.1     AGREED the Prudential Indicators, as detailed at Appendix 1 to the report, as the underlying framework to support the Council’s Capital Investment Strategy;

 

12.2     AGREED the Council’s Treasury Management Strategy Statement and Annual Investment Strategy for 2016/17, as detailed at Appendix 2 to the report;

 

12.3     NOTED that the Annual Investment Strategy has been amended to extend the maximum permitted duration of subordinated debt investments by the Council in Sub HubCo projects to 30 years and to allow a 10% equity stake in the Design, Build, Finance and Maintain (DBFM) Holding Company set up for the Dalbeattie Learning Campus Project, as agreed at the Policy and Resources Committee on 14 January 2016; and

 

12.4     NOTED that both the prudential indicators and treasury management activities would be subject to continual monitoring and, where appropriate, amendment during the course of the upcoming financial year.

13 SHAPE OF THE COUNCIL - PROGRESS REPORT - REPORT BY CHIEF EXECUTIVE

Decision

 

13.1     NOTED the progress achieved in the period since December 2015; and

 

13.2     AGREED to receive a report at Full Council on 28 June 2016, providing a further update on progress achieved. 

14 SCRUTINY AND PERFORMANCE COMMITTEE REVIEW: PROCUREMENT AND COMMISSIONING: PHASE TWO COMMISSIONING - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

CONSIDERED the findings and AGREED the recommendations from the Scrutiny and Performance Committee Review of Procurement and Commissioning: Phase Two Commissioning as detailed in the Appendix to the report.

15 MINUTES FOR APPROVAL/NOTING

Decision

 

Summary as detailed at the Appendix.

16 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.