Dumfries and Galloway Council Minutes

Date:
Thursday 17 December 2015
Time:
10.30am
Place:
Council Offices, English Street, Dumfries (Reports)

Attendance Details

Members:
Ronnie Nicholson (Leader)-North West Dumfries
Ted Thompson (Depute Leader)-Lochar
Graham Bell-North West Dumfries
Ian Blake-Abbey
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Finlay Carson-Castle Douglas and Glenkens
Rob Davidson-Abbey
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Jeff Leaver-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Jim McColm-Mid Galloway
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Ronnie E Ogilvie-Annandale South
Craig Peacock-Annandale East and Eskdale
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Stephen Thompson-Annandale North
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Apologies:
Brian Collins - Castle Douglas and Glenkens
Jim H Dempster - Mid and Upper Nithsdale
Alistair Geddes - Mid Galloway
Patsy Gilroy - Dee
Ivor A Hyslop - Lochar
Denis R Male - Annandale East and Eskdale
Graham Nicol - Mid Galloway
Colin Smyth - Nith
Graeme Tait - Annandale North
Colin Wyper - Dee
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

PROCEDURE - The Leader advised that copies of an addendum to the exempt item of business regarding DG One would be distributed to Members at an appropriate point in the meeting and asked Members to consider taking a short recess at that time in order to read the addendum.  This was agreed.

 

Further, he referred to the receipt of a national Digital Public Service Award for our Council's Persons at Risk Database at the Scottish Public Service Awards this week and extended the Council's congratulations to the cross-service teams. 

 

In addition, on behalf of all Members, he commended the joint agency efforts in responding to recent flooding incidents over the weekend.

 

Lastly, he advised of the resettlement of four Syrian families in Dumfries and Galloway by March 2016, which would be the subject of a report to the Policy and Resources Committee at its meeting in February 2016.

 

37 Members present, 10 apologies

2 DECLARATIONS OF INTEREST

NONE declared

3 MINUTE OF MEETING OF 29 SEPTEMBER 2015

Decision

 

APPROVED

4 FURTHER DEVELOPMENT OF THE FINANCIAL STRATEGY - UPDATING OF BUDGET MODEL TO REFLECT GRANT SETTLEMENT - REPORT BY HEAD OF FINANCE & PROCUREMENT

Decision

 

NOTED

 

4.1      the revisions to the Council’s 2016/17 projected savings requirements, as outlined at Sections 5 and 6, based on recent indications of the extent of anticipated reductions in funding for Scottish local government;

 

4.2      that a further report would be presented to the January meeting of the Policy and Resources Committee providing details of the 2016/17 Local Government Finance Settlement, which was announced by the Scottish Government on 16 December 2015, and that the current projections reflected in this report would be subject to change once the Settlement details were made available; and

 

4.3      AGREED to consider opportunities for lobbying of both the Scottish and UK Governments in respect of the financial settlement received.

5 TREASURY MANAGEMENT 2015/16 MID YEAR REVIEW - REPORT BY HEAD OF FINANCE & PROCUREMENT

Decision

 

NOTED the transactions and debt performance for the period April 2015 to October 2015 as detailed in sections 3.6 to 3.7 of the report.

 

MEMBER - Gail Macgregor left the meeting - 36 Members present

6 IMPLEMENTING OUR COUNCIL'S ANTI-POVERTY STRATEGY - REPORT BY CHIEF EXECUTIVE

Decision

 

6.1      NOTED the significant progress in the implementation of the Tackling Poverty Action Plan and the wide range of related activity also being undertaken as set out in 3.2-3.5 and Appendix 1; and

 

6.2      AGREED to allocate funding to two projects as set out in paragraph 3.6.3 and in Appendix 2 of the report.

 

MEMBER - Gail Macgregor re-entered the meeting - 37 Members present

7 SHAPE OF THE COUNCIL - PROGRESS REPORT - REPORT BY CHIEF EXECUTIVE

Decision

 

7.1      NOTED the progress achieved in the period since September 2015;

 

7.2      AGREED to receive a further report from the Chief Executive, at Full Council on 24 March 2016, providing a further update on progress achieved and clarification for managerial responsibilities relating to DGFirst Management Committee.

8 REVIEW OF STANDING ORDERS AND SCHEMES OF DELEGATION - REPORT BY DIRECTOR CORPORATE SERVICES

Decision

 

AGREED

 

8.1      the amendments to Standing Orders and the Scheme of Administration and Delegation to Committees as detailed at paragraphs 3.1.1 to 3.1.5, NOTING that a revised Scheme of Administration and Delegation to Committees would be presented to the Full Council at its meeting in March 2016 following final consideration by the Review of Schemes Sub Committee; and

 

8.2      the interim Scheme of Delegation and Responsibilities to Officers as detailed at the Appendix APPRECIATING that minor amendments were required to job titles for the Head of Legal and Democratic Services and other statutory officer appointments throughout the Scheme; insertion of an additional power required by Trading Standards in relation to the Trading Animals and Related Products (Scotland) Regulations 2012 at paragraph 4.18.19; and clarification at paragraph 2.4.28 in relation to "the decision to co-operate or combine with other Local Authorities in the provision of services other than by way of collaborative agreement", ie by formal /informal agreements.

9 APPOINTMENT TO OUTSIDE BODIES - REPORT BY DIRECTOR CORPORATE SERVICES

VOTE

 

9.1      MOTION by RONNIE NICHOLSON seconded by TED THOMPSON to appoint five Members to act as substitutes for the existing five Local Authority Members on the Integration Joint Board, based on proportionality, and that the Board be asked to consider this Council's decision.

 

9.2      AMENDMENT by GAIL MACGREGOR seconded by ANDY FERGUSON to appoint two Members to act as substitutes for the existing five Local Authority Members on the Integration Joint Board, not based on proportionality.

 

9.3      On a vote taken by roll call, Members voted as follows:-

 

Motion - 24 votes being:-

 

Ronnie Nicholson, Ted Thompson, Graham Bell, Ian Blake, Ian Carruthers, Karen Carruthers, Finlay Carson, Peter Diggle, Archie Dryburgh, Gillian Dykes, Grahame Forster, Jack Groom, Yen Hongmei Jin, Jeff Leaver, Tom McAughtrie, David J McKie, Sean W Marshall, John Martin, Ronnie Ogilvie, Craig Peacock, Willie Scobie, David Stitt, John Syme and Roberta Tuckfield

 

Amendment - 13 votes being:-

Rob Davidson, Iain Dick, Andy Ferguson, Jim McClung, Jim McColm, Marion McCutcheon, Gail Macgregor, Jane S Maitland, George N Prentice, Stephen Thompson, Alastair Witts and Andrew S Wood

 

Decision

 

AGREED to appoint:

 

9.4      five Members to act as substitutes for the existing five Local Authority Members on the Integration Joint Board, based on proportionality, and that the Board be asked to consider this Council's decision; and

 

9.5      three named substitutes for the Pension Board on the basis of political proportionality of the Council.

10 MINUTES FOR APPROVAL/NOTING

Decision

 

Summary as detailed at the Appendix.

11 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

VALEDICTORY - RETIRAL OF BILL BARKER, DIRECTOR DGFIRST - The Leader and Members paid tribute to the work undertaken by Bill Barker on behalf of the Council, acknowledged his commitment and exceptional public service for many years and wished him well for a long and happy retirement.

12 LOCAL GOVERNMENT (SCOTLAND) ACT 1973

Decision

 

AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A(4) and Paragraphs 6 and 12 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.

 

ADJOURNMENT OF MEETING - The meeting adjourned at 12.15pm to allow Members to read the addendum circulated at the meeting and reconvened at 12.30pm with 34 Members present, being:-

 

Ronnie Nicholson, Ted Thompson, Graham Bell, Ian Blake, Ian Carruthers, Karen Carruthers, Finlay Carson, Rob Davidson, Iain Dick, Peter Diggle, Archie Dryburgh, Gillian Dykes, Andy Ferguson, Jack Groom, Yen Hongmei Jin, Jeff Leaver, Gail Macgregor, Jane S Maitland, Sean W Marshall, John Martin, Tom A McAughtrie, Jim McClung, Jim McColm, Marion McCutcheon, David J McKie, Ronnie E Ogilvie, Craig Peacock, George N Prentice, David Stitt, John Syme, Stephen Thompson, Roberta Tuckfield, Alastair Witts and Andrew S Wood

EXEMPT
13 DG ONE - UPDATE POSITION - REPORT BY DIRECTOR COMMUNITIES

Summary of report - Members received an update in relation to the legal position of the Council's claim against Kier and the positive mediation discussions.

 

MEMBER - Marion McCutcheon left the meeting during consideration of this item - 33 Members present

 

Decision

 

AGREED to delegate to the Director Communities to have further talks with Kier to try and reach agreement.