Dumfries and Galloway Council Minutes

Date:
Thursday 18 December 2014
Time:
10:30am
Place:
Council Offices, English Street, Dumfries (Reports)

Attendance Details

Members:
Ronnie Nicholson (Leader)-North West Dumfries
Graham Bell-North West Dumfries
Ian Blake-Abbey
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Finlay Carson-Castle Douglas and Glenkens
Brian Collins-Castle Douglas and Glenkens
Rob Davidson-Abbey
Jim H Dempster-Mid and Upper Nithsdale
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Ivor A Hyslop-Lochar
Jeff Leaver-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Jim McColm-Mid Galloway
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Graham Nicol-Mid Galloway
Ronnie E Ogilvie-Annandale South
Craig Peacock-Annandale East and Eskdale
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Graeme Tait-Annandale North
Stephen Thompson-Annandale North
Ted Thompson-Lochar
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Apologies:
Patsy Gilroy - Dee
Colin Wyper - Dee
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

45 Members present, 2 apologies

 
2 DECLARATIONS OF INTEREST

2.1     Brian Collins declared an interest in Item 9 - Appointments to Outside Bodies - but determined that his interest was such that he did not require to leave the meeting during consideration of this item.

 

2.2     Denis R Male, Marion McCutcheon, Tom McAughtrie and John Syme all declared an interest in Item 4 - Update on Corporate Budget Position by virtue of being Swestrans Board Members but determined that their interest was such that they did not require to leave the meeting during consideration of this item.

 
MINUTES
3 MINUTE OF MEETING OF 25 SEPTEMBER 2014

PROCEDURE

 

Following upon an accuracy challenge the Leader intimated that, with the consent of Members, he intended to take consideration of this item at the end of the meeting.  This was agreed.  The items in this Minute are recorded in the order in which they appeared on the agenda.

 

Decision

 

APPROVED

 
4 UPDATE ON CORPORATE BUDGET POSITION - REPORT BY HEAD OF FINANCE

Decision

 

NOTED


4.1     the updated Remaining Savings Requirement for the upcoming 3 financial years;


4.2     the availability of additional, non-recurring policy development funding; and


4.3     AGREED the Budget Setting Principles (Appendix 1).

 
5 RELEASE OF ADMINISTRATION'S BUDGET PROPOSALS BY THE LEADER AND DEPUTE LEADER OF THE COUNCIL

Decision

 

5.1     NOTED the publication of the Administration's draft budget; and

 

5.2     AGREED the draft budget would now be presented for public consultation and be open for public debate through the four local Area Committees NOTING that copies of the draft budget had been made available in local libraries, Customer Service Centres and online on Dumfries and Galloway Council's website.

 
6 SHAPE OF THE COUNCIL - PROPOSALS AND CHANGE PROGRAMME - REPORT BY CHIEF EXECUTIVE

Decision

 

NOTED

 

6.1     the work undertaken to develop the proposals;

 

6.2     the financial benefits that would be achieved, which are available to Political Groups in determining their budget proposals;

 

6.3     that established Council Human Resource policies including Matching, Early Retirement and Voluntary Severance (ERVS), and Recruitment would be applied in enabling the changes;

 

6.4     APPROVED the organisational arrangements;

 

AGREED

 

6.5     the programme of change to deliver these arrangements and to delegate to the Chief Executive to proceed to implement this programme;

 

6.6     the proposed governance and reporting mechanisms to oversee this project;

 

6.7     to review the current Service Committee structure and delegations and also to consider membership of the Business Transformation Steering Group, and REMITTED to the Ad Hoc Review of Schemes Sub Committee to consider these issues and to report with recommendations; and

 

6.8    REMITTED to the Chief Executive to bring back to Full Council quarterly reports summarising progress against the programme of change.

Chief Executive

7 EMBEDDING OUR PRIORITIES AND COMMITMENTS IN OUR BUSINESS PLANNING ARRANGEMENTS - REPORT BY ASSISTANT CHIEF EXECUTIVE

Decision

 

7.1     AGREED the performance measures to be collected and reported for the Council’s Priorities and Commitments;

 

7.2     NOTED the further development of measures through the Anti -Poverty Strategy, Regional Economic Strategy, Integrated Children’s Plan and the Adult Health and Social Care Strategic Plan;

 

7.3     AGREED future Member engagement in the development of performance measures for the Council’s Priorities and Commitments; and

 

7.4     APPROVED the updated Business Planning Guidance and template, which reflected an earlier timetable for reporting to Committees and a clearer presentation of Council Priorities and Commitments within future Business Plans.

 
8 REVIEW OF STANDING ORDERS AND SCHEMES OF DELEGATION - REPORT BY PROPER OFFICER

Decision

 

AGREED

 

8.1     that there be a record in the minutes of Hearings of the Employment and Appeals Sub-Committee where a ballot had taken place noting that there would be no recording of dissent;

 

8.2     that the words ‘where there is not consensus’ be inserted at the beginning of Standing Order 10.3.2;

 

8.3     to retain the Social Work Services Sub Committee as a Sub Committee of Social Work Services Committee at present, pending the establishment of the Health and Social Care Partnership Body Corporate;

 

8.4     to retain the current reporting lines for the Housing Sub-Committee pending the review by the Chief Executive of the Shape of the Council, noting that this was reported separately on the agenda for this meeting;

 

8.5     that the words ‘Members require to be present throughout the proceedings of a meeting of the Employment and Appeals Sub-Committee for the purposes of making appointments, hearing appeals against dismissal and stage 3 grievances in order to participate in the decision before them’ be added to paragraph 4.6 of the Scheme of Administration and Delegation to Committees;

 

8.6     that the remit of the Audit and Risk Management Committee be amended to include (1) preparation of an annual report on the work and performance of the Audit and Risk Management Committee; (2) a role in the development of the Council’s Code of Corporate Governance and Annual Governance Statement in advance of it being submitted for approval to Policy and Resources Committee and (3) the provision of an independent assurance on the integrity of the financial reporting and annual governance processes;

 

8.7     to appoint Colin Smyth Chairman of the Welfare Reform Sub-Committee; and

 

8.8     NOTED that a comprehensive Scheme of Delegation to Officers showing the statutory and non statutory delegations would be presented to a future meeting of the Sub-Committee before submission to the full Council.

 
9 APPOINTMENTS TO OUTSIDE BODIES - REPORT BY HEAD OF CORPORATE SUPPORT

Decision

 

AGREED to appoint Brian Collins to the Dumfries and Galloway Strategic Partnership.

 

ADJOURNMENT OF MEETING - the meeting adjourned at 12.20pm and reconvened at 12.30pm with 43 Members present being:-

Ronnie Nicholson, Ted Thompson, Graham Bell, Ian Blake, Richard Brodie, Ian Carruthers, Karen Carruthers, Brian Collins, Rob Davidson, Jim Dempster, Iain Dick, Peter Diggle, Archie Dryburgh, Gill Dykes, Andy Ferguson, Grahame Forster, Alistair Geddes, Jack Groom, Yen Hongmei Jin, Ivor A Hyslop, Jeff Leaver, Tom McAughtrie, Jim McClung, Jim McColm, Marion McCutcheon, Gail Macgregor, David J McKie, Jane S Maitland, Denis R Male, Sean W Marshall, John Martin, Graham Nicol, Ronnie Ogilvie, Craig Peacock, George N Prentice, Willie Scobie, Colin Smyth, David Stitt, John Syme, Graham Tait, Stephen Thompson, Roberta Tuckfield, and Alastair Witts

 
10 NOTICE OF MOTION - FUEL POVERTY - REPORT BY ASSISTANT CHIEF EXECUTIVE

VOTE

 

10.1     MOTION by WILLIE SCOBIE seconded by GRAHAME FORSTER that delegation be withdrawn from the Policy and Resources Committee in order to consider the Notice of Motion

 

10.2    AMENDMENT by GILLIAN DYKES seconded by GEORGE N PRENTICE that delegation be not withdrawn from the Policy and Resources Committee.

 

10.3    On a vote being taken by roll call, Members voted as follows:-

 

Motion - 26 votes being:-

 

Ronnie Nicholson, Ted Thompson, Richard Brodie, Brian Collins, Rob Davidson, Jim Dempster, Iain Dick, Archie Dryburgh, Andy Ferguson, Grahame Forster, Alistair Geddes, Yen Hongmei Jin, Jeff Leaver, Tom McAughtrie, Jim McClung, Marion McCutcheon, David J McKie, Sean W Marshall, John Martin, Ronnie Ogilvie, Willie Scobie, Colin Smyth, David Stitt, Graeme Tait, Stephen Thompson and Alastair Witts

 

Amendment - 17 votes being:

 

Graham Bell, Ian Blake, Ian Carruthers, Karen Carruthers, Finlay Carson, Peter Diggle, Gillian Dykes, Jack Groom, Ivor A Hyslop, Jim McColm, Gail Macgregor, Jane S Maitland, Denis R Male, Graham Nicol, Craig Peacock, George N Prentice and Roberta Tuckfield

 

Decision

 

10.4     AGREED that delegation be withdrawn from the Policy and Resources Committee in order to consider the Notice of Motion;

 

VOTE

 

10.5    MOTION by WILLIE SCOBIE seconded by GRAHAME FORSTER that given an unacceptable percentage of tenants and home owners suffer from fuel poverty in Dumfries and Galloway, the Council must take the lead under its anti-poverty strategy to address the issue of fuel poverty.  Along with the Registered Social Landlords, Private Home Owners and Housing Providers, as well as our Third Sector Partners and the Trade Unions, we need to examine ways in which we can tackle the problem of fuel poverty, improving their health and well-being.  The Council will embed the task of addressing fuel poverty in its actions to address poverty and inequality, including giving consideration to how it can lobby for the creation of social tariffs for customers who rely on off-grid funds from heating, such as heating oil, LPG and solid fuel.

 

10.6    AMENDMENT by TED THOMPSON  seconded by COLIN SMYTH that this Council notes that work has already commenced on the development of the first ever anti-poverty strategy for Dumfries and Galloway and agrees that all Members should play an active part in the development of that strategy in line with the clear timetable agreed by the Policy and Resources Committee.

 

10.7     On a vote taken by roll call, Members votes as follows:-

 

Motion - 11 votes being:-

 

Brian Collins, Rob Davidson, Iain Dick, Andy Ferguson, Graheme Forster, Alistair Geddes, Yen Hongmei Jin, Jim McClung, Willie Scobie, Stephen Thompson and Alastair Witts

 

Amendment - 31 votes being:-

 

Ronnie Nicholson, Ted Thompson, Graham Bell, Ian Blake, Richard Brodie, Ian Carruthers, Karen Carruthers, Jim Dempster, Peter Diggle, Archie Dryburgh, Jack Groom, Ivor A Hyslop, Jeff Leaver, Tom McAughtrie, Jim McColm, Marion McCutcheon, Gail MacGregor, David J McKie, Jane S Maitland, Denis R Male, Sean W Marshall, John Martin, Graham Nicol, Ronnie Ogilvie, Craig Peacock, George N Prentice, Colin Smyth, David Stitt, John Syme, Graeme Tait and Roberta Tuckfield.

 

Abstention - 1 being:

 

Gillian Dykes

 

Decision

 

NOTED that work had already commenced on the development of the first ever anti-poverty strategy for Dumfries and Galloway and AGREED that all Members should play an active part in the development of that strategy in line with the the clear timetable agreed by the Policy and Resources Committee.

 
11 MINUTES FOR APPROVAL/NOTING

Decision

 

Summary as detailed at Appendix 2

 
12 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision

 

Action Details

ItemDetail
6 Action by Chief Executive - Report to Full Council on 5 February 2015 and further report to Full Council on 26 March 2015