Dumfries and Galloway Council Minutes

Date:
Thursday 26 June 2014
Time:
10:30am
Place:
Council Offices, English Street, Dumfries (Reports)

Attendance Details

Members:
Ronnie Nicholson (Leader)-North West Dumfries
Graham Bell-North West Dumfries
Ian Blake-Abbey
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Finlay Carson-Castle Douglas and Glenkens
Rob Davidson-Abbey
Jim H Dempster-Mid and Upper Nithsdale
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Ivor A Hyslop-Lochar
Jeff Leaver-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Jim McColm-Mid Galloway
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Graham Nicol-Mid Galloway
Ronnie E Ogilvie-Annandale South
Craig Peacock-Annandale East and Eskdale
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Graeme Tait-Annandale North
Stephen Thompson-Annandale North
Ted Thompson-Lochar
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Colin Wyper-Dee
Apologies:
Brian Collins - Castle Douglas and Glenkens
Patsy Gilroy - Dee
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

PROCEDURE - The Leader expressed his warmest gratitude to everyone who played a part in making the Queen’s Baton Relay in our region a success and extended particular thanks to the 370 volunteer stewards who ensured the safety of the baton.

 

The Leader also expressed his congratulations to the many organisers of the Commonwealth Youth Summit attended by over 200 young delegates at Dock Park, Dumfries and acknowledged the quality of the programme on offer to young people.

 

 44 Members present, 2 apologies

 
2 DECLARATIONS OF INTEREST

Jim McClung declared an interest in Item 10 - Police Scotland Dumfires and Galloway Local Plan 2014-2017 - by virtue of him being a former Police Officer and had determined that his interest was such that there was no requirement for him to leave the meeting for consideration of this item

 
3 MINUTE OF MEETING OF 27 MARCH 2014

Decision

 

APPROVED

 
4 UNAUDITED ACCOUNTS 2013/14 - REPORT BY HEAD OF FINANCE

Decision

 

NOTED the Council’s unaudited Annual Accounts and the Pension Fund’s unaudited Annual Report and Accounts for the financial year ended 31 March 2014 would be submitted to the Controller of Audit and that these accounts would now be reviewed by the Council’s external auditors prior to further reports to Members.

 
5 PROPORTIONALITY, COMMITTEE ARRANGEMENTS - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

NOTED

 

5.1     the change of name of the Dumfries and Galloway Independent Conservative and Unionists’ Group to The Dumfries and Galloway Council Conservative and Unionists’ Group;

 

5.2     the resignation of members of the SNP Group from Senior Councillor and Chairman and Vice Chairman positions;

 

5.3     the revised basis of proportionality to be applied to Committee membership as detailed at the Appendix;

 

5.4    that any formal resignations from Outside Bodies should be made to the Proper Officer in writing; and

 

5.5   that a report be brought to a future meeting regarding the appointment of Senior Councillors.
 

 
6 IMPROVEMENT ACTION PLAN FOR INTEGRATED CHILDREN'S SERVICES - REPORT BY DIRECTOR EDUCATION SERVICES

MEMBER - Iain W Dick left the meeting during discussion of the following item - 43 Members present

 

Decision

 

6.1      NOTED the findings from the recent Joint Inspection of Integrated Children’s Services in Dumfries and Galloway;

 

6.2     ENDORSED the Improvement Action Plan for Integrated Children’s Services and the new structures that had been established to lead children’s services; and

 

6.3     AGREED to receive regular reports on the implementation of the plan including governance arrangements and reporting lines.

 

MEMBER - Gail MacGregor entered the meeting - 44 Members present

Director Education Services

7 INTEGRATION OF HEALTH AND SOCIAL CARE - REPORT BY CHIEF EXECUTIVE

Decision

 

AGREED

 

7.1     to adopt the Body Corporate model and establish an Integration Joint Board for the integration of Adult Health and Social Care between the Council and NHS Board;

 

7.2     to establish an Integration Joint Board through the Body Corporate model, replacing the Community Health and Social Care Partnership Board with the Integration Joint Board, in an interim form, overseeing the progress and development of integrated services, and the necessary preparations, by 1 April 2015 and their delivery thereafter;

 

7.3     the role of Area Committees in scrutinising the delivery of local health and social care services within their communities, with a clear remit to feed back to the Integration Joint Board;

 

7.4     to designate the Chief Operating Officer within NHS Dumfries and Galloway as the Chief Officer for the Integration Joint Board - required by legislation - and to undertake this in a shadow role prior to legislation coming into force on 1 April 2015;

 

7.5     to establish a single management structure, led by the Chief Officer, and managed through an Adult Health and Social Care Management Board;

 

7.6     to implement organisational arrangements that would support local accountability, including the establishment of four distinct Area Health and Social Care teams, each managed by an Area Health and Social Care Manager who would have full budget and resource delegation and overall responsibility for the delivery of local Adult services within that Area. These Area arrangements and a range of defined regionwide services would be overseen by one senior manager with operational responsibility for Adult Health and Social Care; and

 

7.7     NOTED the detailed work required to prepare, and consult on, the development of a local Integration Scheme as required by legislation prior to 1 April 2015.

 
8 END OF YEAR REPORT FOR 2013/2014 - REPORT BY CHIEF EXECUTIVE

Decision

 

8.1     NOTED the progress made in delivering the Council's Priorities and Commitments;

 

8.2     ENDORSED the Chief Executive's look forward at the issues facing the Council in 2013/14;

 

AGREED

 

8.3    to review the Priorities and Commitments of the Council; and

 

8.4    to remit to the Chief Executive to develop detailed proposals for organisational arrangements and to report prior to delivering a programme of change.

  

MEMBER - Colin Wyper left the meeting - 43 Members present

Chief Executive

9 DEVELOPING A FINANCIAL STRATEGY AND THREE YEAR BUDGET - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

NOTED

 

9.1     the extent of the challenge facing the Council over the upcoming period and that the budget process will need to support the genuine prioritisation of service activities and the reduction/removal of lower priority services;

 

9.2    the financial summary of the extent of this challenge, as reflected at Section 4 and Appendix 2 of this report, and that the current estimate of savings required over the upcoming 3 financial years is as follows:-

2015/16 £9.225 Million
2016/17 £12.750 Million
2017/18 £10.750 Million

 

9.3     that these estimates will require detailed review and will be subject to change, particularly for the period beyond 2015/16, as highlighted at Section 4;

 

9.4     that the development of a three year budget and a longer term financial strategy (including the integration of revenue spending and capital investment planning) will be critical to the future delivery of services and to securing savings, as reflected at Section 5 of this report and in the budget process agreed by Full Council in February 2014;

 

AGREED

 

9.5      the initial programme of cross service reviews to be conducted with options available for Member consideration in September 2014;

 

9.6     that Policy and Resources Committee should receive detailed proposals on a better approach to long term deployment and retraining of our workforce;

 

9.7     that a report outlining options for change in the current Early Retirement/ Voluntary Severance (ER/VS) scheme be brought to Policy and Resources Committee in July 2014; and

 

9.8     NOTED the development of arrangements for procurement, commissioning and contract management and the current work of the Scrutiny and Performance Committee. 

 

ADJOURNMENT OF MEETING - the meeting adjourned at 12.55pm and re-convened at 1.25pm with 42 Members present, being:-

 

Ronnie Nicholson, Graham Bell, Ian Blake, Richard Brodie, Ian Carruthers, Karen Carruthers, Finlay Carson, Rob Davidson, Jim Dempster, Iain Dick, Archie Dryburgh, Gill Dykes, Andy Ferguson, Grahame Forster, Alistair Geddes, Jack Groom, Yen Hongmei Jin, Ivor A Hyslop, Jeff Leaver, Gail Macgregor, Jane S Maitland, Sean W Marshall, John Martin, Tom McAughtrie, Jim McColm, Marion McCutcheon, David J McKie, Jim McClung, Graham Nicol, Ronnie Ogilvie, Craig Peacock, George N Prentice, Willie Scobie, Colin Smyth, David Stitt, John Syme, Graeme Tait, Stephen Thompson, Ted Thompson, Roberta Tuckfield, Alastair Witts and Andrew S Wood

Head of Finance

10 POLICE SCOTLAND DUMFRIES AND GALLOWAY LOCAL PLAN 2014-2017 - REPORT BY ASSISTANT CHIEF EXECUTIVE

MEMBERS - Jack Groom and Yen Hongmei Jin left the meeting during consideration of the following item - 40 Members present

 

Decision

 

10.1     AGREED the Police Scotland Dumfries and Galloway Local Plan for 2014-17;

 

10.2     NOTED that Police Scotland would actively engage in discussion with Dumfries and Galloway Council to support the location of central and national support services in the region, where appropriate; and

 

10.3     AGREED to receive a report on the effects of the closure of the Dumfries Control Room and how these have been mitigated by Police Scotland.

Policy and Performance Advisor - Andrew

11 SCOTTISH FIRE AND RESCUE DUMFRIES AND GALLOWAY LOCAL PLAN 2014-2017 - REPORT BY ASSISTANT CHIEF EXECUTIVE

Decision

 

11.1      NOTED the Scottish Fire and Rescue Service Dumfries and Galloway Local Plan for 2014-17 and Action Plan for 2014-15;

 

11.2     NOTED that Scottish Fire and Rescue Service would actively engage in discussion with Dumfries and Galloway Council to support the location of central and national support services in the region, where appropriate; and

 

11.3     AGREED to receive a report at a future meeting on the outcome of the review of specialist equipment.

 
12 SOUTHWEST OF SCOTLAND TRANSPORT PARTNERSHIP (SWESTRANS) - APPOINTMENT - REPORT BY DIRECTOR OF PLANNING AND ENVIRONMENT SERVICES

Decision

 

AGREED, following upon a vote being taken by ballot, that Marion McCutcheon be appointed to the Southwest of Scotland Transport Partnership and that Ian Carruthers and Archie Dryburgh be appointed as substitutes for Marion McCutcheon and John Syme respectively.

 

MEMBER - Richard Brodie left the meeting - 39 Members present

 
13 FOURTH PERIODIC REVIEW OF THE SCHEME FOR THE ESTABLISHMENT OF COMMUNITY COUNCILS IN DUMFRIES AND GALLOWAY - REPORT BY DIRECTOR OF COMMUNITY AND CUSTOMER SERVICES

Decision

 

13.1     AGREED the proposed changes to the boundary maps for Auldgirth and Dunscore Community Councils in relation to Nether Springfield cottages; 

 

13.2    NOTED, having considered, the analysis of the results of the public consultation and in relation to Loreburn Community Council proposed boundary changes in Dumfries area and, as a consequence, AGREED that no changes be made with the effect that the status quo remained; 

 

AGREED

 

13.3    the amended Scheme for the Establishment of Community Councils in Dumfries and Galloway, its 4 Schedules and 15 Appendices as set out in Appendix 3, noting that the Appendices are operational documents which may be amended out-with a Periodic Review; 

 

13.4    the boundary maps for the 107 Dumfries and Galloway Community Council areas, as displayed on www.dumgal.gov.uk and in the Members’ Lounge at English Street, Dumfries;

 

13.5     the plan for implementing the adopted amended Scheme, including the requirement for by-elections on 23 October 2014 in terms of Community Council areas that wish to re-establish and newly merged Community Councils (if appropriate), and the date of 22 October 2015 for the next ordinary Community Council elections, as set out in Appendix 2;

 

13.6    as set out in section 3.5.1 of this report that where the maximum number of Community Councillors has been reduced in Schedule 1 of the amended Scheme, this change does not require to be implemented until the next ordinary elections and if the membership number naturally falls to the agreed reduced number before the next ordinary elections, the Community Council does not require to dissolve;

 

13.7    as set out in section 3.5.2 of this report that, following adoption of the amended Scheme in financial year 2014/15, Community Councils require to agree a new Constitution at an Annual or Extraordinary General Meeting and submit their Constitution to Dumfries and Galloway Council by 30 January 2015, for ratification;

 

13.8     that Periodic Reviews should take place once every 8 years as set out in section 3.6.1 of this report; 

 

13.9     that amendments to the Scheme may only be considered during a Periodic Review as set out in section 3.6.2 of this report;

 

13.10   to delegate to the Head of Improvement and Engagement and Community Services to make arrangements for a public notice to be published in all local newspapers, advising of the adoption of an amended Scheme, inviting electors to apply for the establishment of a new Community Council where there is none currently in existence and advising of by-elections in newly merged Community Council areas (if appropriate); and

 

13.11   NOTED that, as set out in Appendix 1, the Arms of the former Royal Burgh of Dumfries reverted into the hands of the Lord Lyon in 1975 and have not been re-granted, thus the use of this Coat of Arms by anyone or any organisation or body is unlawful without the consent of the Court of the Lord Lyon.

Head of Improvement Engagement and Community Services

14 NOTICE OF MOTION - STRANRAER WATERFRONT REGENERATION- REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

DEFERRED consideration of this item to a future meeting to enable additional information to be provided 

 

MEMBERS - Graeme Tait and Andrew Wood left the meeting and Graeme Bell re-entered the meeting - 38 Members present

 
15 NOTICE OF MOTION - NEW SLIPWAY AND BOAT STORAGE AREA, STRANRAER - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

ADJOURNMENT OF MEETING - The meeting adjourned at 4.08pm and reconvened at 4.18pm with 33 Members present being:-

 

Ronnie Nicholson, Ian Blake, Ian Carruthers, Karen Carruthers, Finlay Carson, Rob Davidson, Jim Dempster, Iain Dick, Archie Dryburgh, Gill Dykes, Andy Ferguson, Alistair Geddes, Yen Hongmei Jin, Ivor A Hyslop, Jeff Leaver, Jane S Maitland, Sean W Marshall, John Martin, Tom McAughtrie, Jim McColm, Marion McCutcheon, Jim McClung, Ronnie Ogilvie, Craig Peacock, George N Prentice, Willie Scobie, Colin Smyth, David Stitt, John Syme,  Stephen Thompson, Ted Thompson, Roberta Tuckfield and Alastair Witts
 

Decision

 

15.1     AGREED to withdraw delegation from the Economy, Environment and Infrastructure Committee; 

 

15.2     NOTED the agreed investment of £2.4M for a range of projects at the Marina, Agnew Park and Loch Ryan and the importance of this investment in the positive promotion of Stranraer to encourage private sector confidence and investmentin the development opportunity at the East Pier;

 

15.3    AGREED that regular reports be made to Wigtown Area Committee on all projects and the views be reported back to the Economy, Environment and Infrastructure Committee;

 

15.4    NOTED the agreed additional investment of £1.15M of capital funding for Stranraer as part of the Economic Development Capital Programme for 2015-17 for the following projects, to further support that overall approach and confidence for further investment:  (i) Stranraer Townscape Heritage Project £600k; (ii) Agnew Park £250k; (iii) East Pier Regeneration £250k;

 

15.5     NOTED that representives of the South of Scotland Aalliance met with John Swinney MSP (Cabinet Secretary for Finaance, Employment and Sustainable Growth) on 24 June 2014 to request support for a range of projects across the South which are of national significance, including Stranraer Waterfront; and

 

15.6    AGREED to continue to develop the projects in partnership with Scottish Enterprise and Scottish Government with a view to seeking funding support.

 

MEMBERS - Ian Carruthers, Karen Carruthers and Roberta Tuckfield left the meeting - 30 Members present

 
16 NOTICE OF MOTION - VENUE FOR PLANNING APPLICATIONS COMMITTEE - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

VOTE

 

16.1     MOTION by WILLIE SCOBIE seconded by GRAHAME FORSTER that the Planning Applications Committee be held in a venue in Stranraer when application 14/p/1/0251 was being considered and for the Agenda to incorporate other items of business.

 

16.2     AMENDMENT by JANE MAITLAND seconded by GILL DYKES that the Planning Applications Committee at when Planning Application No 14/P/1/0251 was being considered, be held in the Council Offices, English Street, Dumfries as per the established practice.

 

16.3     On a vote taken by roll call, Members voted as follows:-

 

Motion - 7 Votes being:-

 

Iain Dick, Grahame Forster, Yen Hongmei Jin, Ivor Hyslop, Marion McCutcheon, Willie Scobie and Alastair Witts

 

Amendment - 23 Votes being:-

 

Ronnie Nicholson, Ian Blake, Finlay Carson, Rob Davidson, Jim Dempster, Archie Dryburgh, Gill Dykes, Andy Ferguson, Jeff Leaver, Tom McAughtrie, Jim McClung, Jim McColm, Jane S Maitland, Sean W Marshall, John Martin, Ronnie Ogilvie, Craig Peacock, George N Prentice, Colin Smyth, David Stitt, John Syme, Stephen Thomson and Ted Thompson

 

Decision

 

16.4     AGREED that the Planning Applications Committee be held in the Council Offices, English Street, Dumfries as per the established practice.

 
17 MINUTES FOR APPROVAL/NOTING

Decision

 

Summary as detailed at the Appendix
 

 
18 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision.

 

Action Details

ItemDetail
6 Action by Director Education Services - Fortnightly briefings sent to Members.
Report will go to Full Council and CPP (Jan/Feb 2015) following interim follow up inspection in December 2014
8 Action by Chief Executive - Report on proposals and change programme will be considered by Council at its meeting on Thursday 18 December 2014.
9 Action by Head of Finance - Work in progress
10 Action by Policy and Performance Advisor - Andrew - Police Scotland have included reference to consultation on national services within their local plan for Dumfries and Galloway.
Review of the impact of control room closures will be presented after 1 year of operation to Police, Fire and Rescue Services Sub Committee for scrutiny
13 Action by Head of Improvement Engagement and Community Services - Actioned