Dumfries and Galloway Council Minutes

Date:
Thursday 27 March 2014
Time:
10:30am
Place:
Council Offices, English Street, Dumfries (Reports)

Attendance Details

Members:
Ronnie Nicholson (Leader)-North West Dumfries
Brian Collins (Depute Leader)-Castle Douglas and Glenkens
Graham Bell-North West Dumfries
Ian Blake-Abbey
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Rob Davidson-Abbey
Jim H Dempster-Mid and Upper Nithsdale
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Ivor A Hyslop-Lochar
Jeff Leaver-Lochar
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Jim McColm-Mid Galloway
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Ronnie E Ogilvie-Annandale South
Craig Peacock-Annandale East and Eskdale
George N Prentice-Castle Douglas and Glenkens
Colin Smyth-Nith
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Graeme Tait-Annandale North
Stephen Thompson-Annandale North
Ted Thompson-Lochar
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Apologies:
Richard Brodie - Annandale South
Finlay Carson - Castle Douglas and Glenkens
Patsy Gilroy - Dee
Gail Macgregor - Annandale North
Graham Nicol - Mid Galloway
Willie Scobie - Stranraer and North Rhins
Colin Wyper - Dee
Item Number Item/Description
PUBLIC
1 SEDERUNT AND APOLOGIES

40 Members present, 7 apologies

 

PROCEDURE - The Leader along with the rest of the Members offered their condolences to Finlay Carson and his family on their recent bereavement.

2 DECLARATIONS OF INTEREST

NONE declared

MINUTES FOR APPROVAL
3 MINUTE OF MEETING OF 6 FEBRUARY 2014

Decision

 

APPROVED

4 TREASURY MANAGEMENT STRATEGY AND PRUDENTIAL INDICATORS - REPORT BY HEAD OF FINANCE

Decision

 

AGREED

 

4.1     the Prudential Indicators, as the underlying framework to support the Council’s Capital Investment Strategy;

 

4.2     the Council’s Treasury Management Strategy Statement and Annual Investment Strategy for 2014/15; and

 

4.3     NOTED that both the prudential indicators and treasury management activities would be subject to continual monitoring and, where appropriate, amendment during the course of the upcoming financial year.

5 SCHOOLS FOR THE FUTURE - INITIAL ENABLING COSTS - REPORT BY DIRECTOR EDUCATION SERVICES

Decision

 

5.1 AGREED the use of capital funding already approved to support the Dalbeattie Learning Campus project and the Dumfries Learning Town project to meet the following 2014/15 staff and other enabling costs:-

 

Existing Staff Team = £346k

Further Staff Recruitment (in aadvance of May Education Committee) = £90k

Further Enabling Costs (in advance of May Education Committee = £300k; and

 

5.2 NOTED that full details of the staff and other enabling costs required to support the ongoing development of the Schools for the Future programme would be presented to the May 2014 meeting of the Education Committee
 

6 INTRODUCTION OF CHILDCARE VOUCHERS - REPORT BY ASSISTANT CHIEF EXECUTIVE

Decision

 

VOTE

 

6.1 MOTION by IAIN DICK seconded by ROB DAVIDSON that a Childcare Voucher Scheme should be introduced by the Council as part of its reward and recognition strategy and that Officers undertake the necessary procurement of a Childcare Voucher Scheme and introduce it.

 

6.2 AMENDMENT by JANE MAITLAND seconded by CRAIG PEACOCK that a Childcare Voucher scheme should not be introduced by the Council as part of its reward and recognition strategy as there was no budget allocation for this, it was not a Council priority and that a national scheme was about to be launched in the next 12-18 months.

 

6.3 On a Vote taken by roll call Members voted as follows:-

 

Motion - 36 Votes being:-

 

Ronnie Nicholson, Brian Collins, Graham Bell, Ian Blake, Ian Carruthers, Karen Carruthers, Rob Davidson, Jim Dempster, Iain Dick, Peter Diggle, Archie Dryburgh, Gillian Dykes, Andy Ferguson, Grahame Forster, Alistair Geddes, Jack Groom, Yen Hongmei Jin, Ivor Hyslop, Jeff Leaver, Tom McAughtrie, Jim McClung, Marion McCutcheon, David J McKie, Denis R Male, Sean W Marshall, John Martin, Ronnie Ogilvie, Colin Smyth, David Stitt, John Syme, Graeme Tait, Stephen Thompson, Ted Thompson, Roberta Tuckfield, Alastair Witts, Andrew S Wood

 

Amendment - 4 Votes being:-

 

Jim McColm, Jane S Maitland, Craig Peacock, George N Prentice

 

Decision

 

6.4     AGREED that a Childcare Voucher Scheme should be introduced by the Council as part of its reward and recognition strategy and that Officers undertake the necessary procurement of a Childcare Voucher Scheme and introduce it.

 

MEMBERS - Jack Groom, Iain Dick, Yen Hongmei Jin and Karen Carruthers left the meeting - 36 Members present
 

7 SCRUTINY AND PERFORMANCE COMMITTEE REVIEW: PERFORMANCE INDICATORS FOR COUNCIL PRIORITIES AND COMMITMENTS - REPORT BY ASSISTANT CHIEF EXECUTIVE

Decision

 

AGREED the recommendations from the Scrutiny and Performance Committee Review of Performance Indicators for Council Priorities. 

 

MEMBER - Karen Carruthers, Iain Dick and Yen Hongmei Jin re-entered the meeting - 39 Members present

8 FOURTH PERIODIC REVIEW - ADOPTION OF THE AMENDED SCHEME FOR THE ESTABLISHMENT OF COMMUNITY COUNCILS IN DUMFRIES AND GALLOWAY - REPORT BY DIRECTOR OF COMMUNITY AND CUSTOMER SERVICES

Decision

 

AGREED

 

8.1     the process of community engagement in relation to proposed boundary changes in the Dumfries Area;

 

8.2     to receive a further report in June 2014 containing recommendations in relation to proposed boundary changes in the Dumfries Area, noting that the Scheme would require to be adopted once these recommendations had been considered/agreed;

 

8.3     agree the amended Scheme; 

  

8.4     that the Community Councils’ discretionary grant, formerly known as an administrative grant would become operational in financial year 2014/15;

 

NOTED

 

8.5     that the Independent Complaints Process would continue to be optional rather than mandatory for Community Councils to adopt; and

 

8.6     the reasons for deviation from the national Model Scheme;

 

8.7     REAFFIRMED the decision taken at Full Council on 28 November 2013, which was to agree that no further changes to Community Council boundary maps and names may be requested during the final consultation phase of the Fourth Periodic Review.

9 CIVIC GOVERNMENT (SCOTLAND) ACT 1982 PART V
NOTIFICATIONS FOR PUBLIC PROCESSIONS
DELEGATION TO OFFICERS


Decision

 

AGREED to transfer delegation from the Director Chief Executive Service in respect of the administration of Notifications for Public Processions and instead to identify the Director DGFirst, through the Roads Service team, as the single gateway within Dumfries and Galloway for all notices of proposed public processions and to remit authority to him:-
• in consultation with the Chief Constable, to determine all applications by organisers for the local authority to waive the requirements of the full 28 days’ notice;
• in consultation with the Chief Constable, to consider all notifications of proposed processions (under exception of Sectarian Marches and those attracting adverse comments);
• in consultation with the Chief Constable, to agree the process for each procession or class of procession;
• in consultation with the Chief Constable, to assess comments by members of the public on specific processions to determine whether they are frivolous or vexatious or might be addressed by conditions;
• in consultation with the Chief Constable, to decide to allow a procession with or without conditions and to undertake the necessary notification;
• to add to the opt-in list of organisations to be kept informed of proposed processions in their area;
• to maintain lists of processions as required by the legislation and prepare and update all necessary documentation including how to guidance for organisers, code of conduct, processes and correspondence; and
• to undertake all other responsibilities under the legislation not delegated to Members

 

MEMBER - Iain Dick left the meeting - 38 present

10 LICENSING (SCOTLAND) ACT 2005
VACANCIES ON DIVISIONAL LICENSING BOARDS
NOMINATIONS TO DIVISIONAL LICENSING BOARDS - REPORT BY SERVICE MANAGER LICENSING


Decision

 

AGREED that Alastair Witts be appointed to the Nithsdale Divisional Licencing Board and that Andy Ferguson be appointed to the Wigtown Divisional Licensing Board.

 

MEMBERS - Yen Hongmei Jin and Denis Male left the meeting and Iain Dick re-entered the meeting -  37 Members present

11 SCOTTISH FIRE AND RESCUE SERVICE DUMFRIES AND GALLOWAY LOCAL PLAN 2014-2017 - REPORT BY ASSISTANT CHIEF EXECUTIVE

Decision

 

DEFERRED consideration of the Scottish Fire and Rescue Service Dumfries and Galloway Local Plan for 2014-17 to the June 2014 Full Council meeting

 

MEMBERS - Brian Collins left the meeting and Jack Groom re-entered the meeting -  37 Members present

 


 

12 POLICE SCOTLAND DUMFRIES AND GALLOWAY LOCAL PLAN 2014 - 2017 - REPORT BY ASSISTANT CHIEF EXECUTIVE

Decision

 

DEFERRED consideration of the Police Scotland Dumfries and Galloway Local Plan for 2014-17 to the June 2014 meeting of Full Council

 

13 MINUTES FOR APPROVAL/NOTING

Decision

 

Summary as detailed at the Appendix

14 ANY OTHER BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Chairman due to the need for a decision