Dumfries and Galloway Council Minutes

Date:
Thursday 6 February 2014
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ronnie Nicholson (Leader)-North West Dumfries
Brian Collins (Depute Leader)-Castle Douglas and Glenkens
Graham Bell-North West Dumfries
Ian Blake-Abbey
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Finlay Carson-Castle Douglas and Glenkens
Rob Davidson-Abbey
Jim H Dempster-Mid and Upper Nithsdale
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Ivor A Hyslop-Lochar
Jeff Leaver-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Jim McColm-Mid Galloway
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Graham Nicol-Mid Galloway
Ronnie E Ogilvie-Annandale South
Craig Peacock-Annandale East and Eskdale
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Stephen Thompson-Annandale North
Ted Thompson-Lochar
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Colin Wyper-Dee
Apologies:
Patsy Gilroy - Dee
Graeme Tait - Annandale North
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

45 Members present, 2 apologies

 

PROCEDURE - The Leader, followed by the Depute Leader, read out statements regarding the announcement by Police Scotland that the Police Control room in Dumfries would close and asked Members to agree a response.

 

Decision

 

AGREED

 

1.1      to express the Council's concern at the lack of consultation or engagement on the part of Police Scotland in relation to issues directly affecting local communities and the apparent lack of scrutiny on the part of the Scottish Police Authority into the affect of the actions of Police Scotland;

 

1.2      the Council's unanimous opposition to the closure of the Police Control Room in Dumfries;

 

1.3      that the Leader and Depute Leader would seek meetings with the Chief Constable of Police Scotland and Chairman of the Scottish Police Authority, and would continue to lobby CoSLA with regard to these issues; and

 

1.4      the Council's full support for control room employees.

 

PROCEDURE - The Proper Officer intimated that an error had occured in the Committee process as a result of which a Notice of Motion regarding the Blacklisting of Trade Unionists had been missed off the agenda for this meeting.  It was confirmed that arrangements were in place to implement the Scottish Procurement Policy Note on the exclusion from public contracts of companies which engaged in blacklisting and that a report on the implementation would be brought to the next meeting of the Policy and Resources Committee.

Director Chief Executive Service, Committee Administrator - Central

2 DECLARATIONS OF INTEREST

NONE declared

 
MINUTES FOR APPROVAL
3 MINUTE OF MEETING OF 19 DECEMBER 2013

Decision

 

APPROVED

 

MEMBER - Graham Nicol left the meeting - 44 Members present

 
REPORTS
4 COUNCIL TAX AND COMMUNITY CHARGES - RESTRICTIONS ON VOTING - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

NOTED the provisions of Section 112 of the Local Government Finance Act 1992 which removed a Member’s voting rights on Council Tax and Community Charge matters in certain specified circumstances and placed the onus of disclosure on individual Members.

 

MEMBER - Graham Nicol re-entered the meeting and Karen Carruthers left the meeting - 44 Members present

 
5 THE BUDGET AND COUNCIL TAX 2014/15 - REPORT BY HEAD OF FINANCE

Decision

 

NOTED the information reflected in the report as part of determining the budget and associated council tax level for financial year 2014/15 and, on an indicative basis, for the following 2 years of the 3 year financial planning period.

 

MEMBER - Karen Carruthers re-entered the meeting - 45 Members present

 
6 PRESENTATION OF ADMINISTRATION BUDGET 2014/15 BY THE LEADER OF THE COUNCIL

PROCEDURE - The Leader of the Council, on behalf of the Administration, presented the Administration's Budget, which had previously been the subject of public consultation and circulated to Members, including Building the Local Economy - 2014/15 Budget Proposals (Appendix 1), Building the Local Economy - 2014/15 Budget - Policy Development (Appendix 2) and Building the Local Economy - 2014/15 Budget - Savings Options (Appendix 3).


Decision


6.1      NOTED that the Section 95 Officer had confirmed that the budget was legal and that it met the key requirements of the 2014/15 Local Government Finance Settlement for the council tax levels to remain frozen and for teacher numbers to be maintained in line with pupil numbers;


AGREED
 

6.2      the revenue budget for 2014/15 contained in the document 'Building the Local Economy - 2014/15 - Budget Proposals' presented by the Administration group, including the policy development proposals and savings options detailed in the supporting documents;


6.3      the budget process for 2015/16 and subsequent years, including the proposals for a 5 year financial strategy and 3 year budget contained at Appendix 1 in the document 'Building the Local Economy - 2014/15 - Budget Proposals'.


REMITTED to officers to: -


6.4      develop the financial information required to assist the Administration Group, and other political groups, in preparation of their 5 year financial strategy;


6.5      define service priorities, areas of service to be protected and areas where savings needed to be sought, following direction from the Administration (in consultation with other political groups);


6.6      bring forward proposals for service reviews to provide Members with options to deliver the Council's services, make savings and develop the Council's organisational arrangements;


6.7      review procurement, commissioning and contract management activity across the Council;


6.8      examine the Council's Human Resource policies and bring forward proposals for further workforce transition; and


6.9      report on all issues before the end of June 2014.


MEMBER - Grahame Forster and Yen Hongmei Jin left the meeting - 43 Members present
 

Head of Finance, Director Chief Executive Service, Director Community and Customer Services, Director DGFirst, Director Education Services, Director Planning Housing and Environment Services, Senior Social Work Manager - Sean, Senior Manager Legal and Regulatory, Head of Organisational Development and HR, Committee Administrator - Central

7 HEAD OF SERVICE POSTS, SOCIAL WORK SERVICES - RECRUITMENT AND SELECTION - REPORT BY ASSISTANT CHIEF EXECUTIVE

Decision

 

AGREED

 

7.1      that the appointment process for the posts of Head of Children, Families and Criminal Justice, Head of Adult Services and Head of Resources within Social Work Services would be subject to external advert and internal advert; and

 

7.2      the timetable and key stages for the appointment to these posts.

Organisational Planning and Improvement Manager

8 NOTICE OF MOTION - COUNCIL'S BUDGET 2014/15

PROCEDURE - The Proposer, Jane S Maitland, intimated that in light of the decision taken at item 6 (Presentation of the Administration Budget 2014/15) she would withdraw the Notice of Motion.

 

Decision

 

NOTED the withdrawal of the Notice of Motion

 
9 ANY OTHER BUSINESS DEEMED URGENT BY THE LEADER DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no business deemed urgent by the Leader due to the need for a decision.

 

Action Details

ItemDetail
1 Action by Director Chief Executive Service - Letters have been sent by the Leader and Depute Leader.

Action by Committee Administrator - Central - Apologies noted
6 Action by Director Community and Customer Services - This is being taken forward by the Director of Chief Executive Service.

Action by Head of Finance - 6.4 work ongoing

Action by Committee Administrator - Central - Noted report to be submitted to future meeting

Action by Head of Organisational Development and HR - A report to full council on 26 June 2014 identified priority issues for Workforce Transition. A revised Early Retirement Policy is going to Policy & Resources Committee on 18 July 2014.

Action by Director DGFirst - Report presented to DGFirst Management Committee 15 July 2014.

Action by Director Education Services - Education - 6.4 to 6.6 now completed

Action by Director Planning Housing and Environment Services - Actions complete.

Action by Director Chief Executive Service - report being prepared for submission to Policy and Resources Committee

Action by Senior Manager Legal and Regulatory - Review of procurement, commissioning and contract management activity across the Council has been progressed and contract management is a separate service review.

Action by Senior Social Work Manager - Sean - 6.4 to 6.6 completed
7 Action by Organisational Planning and Improvement Manager - Appointments made by Employment and Appeals Sub Committee, due process having been followed