Dumfries and Galloway Council Minutes

Date:
Friday 20 September 2013
Time:
10:30am
Place:
Council Offices, English Street, Dumfries

Attendance Details

Members:
Ivor A Hyslop (Leader)-Lochar
Brian Collins (Depute Leader)-Castle Douglas and Glenkens
Graham Bell-North West Dumfries
Ian Blake-Abbey
Richard Brodie-Annandale South
Ian Carruthers-Annandale South
Karen Carruthers-Annandale East and Eskdale
Finlay Carson-Castle Douglas and Glenkens
Rob Davidson-Abbey
Jim H Dempster-Mid and Upper Nithsdale
Iain Dick-Stranraer and North Rhins
Peter Diggle-Annandale North
Archie Dryburgh-Annandale East and Eskdale
Gillian Dykes-Mid and Upper Nithsdale
Andy Ferguson-North West Dumfries
Grahame Forster-Wigtown West
Alistair Geddes-Mid Galloway
Patsy Gilroy-Dee
Jack Groom-Nith
Yen Hongmei Jin-Lochar
Jeff Leaver-Lochar
Gail Macgregor-Annandale North
Jane S Maitland-Dee
Denis R Male-Annandale East and Eskdale
Sean W Marshall-Annandale South
John Martin-Nith
Tom A McAughtrie-Abbey
Jim McClung-Wigtown West
Jim McColm-Mid Galloway
Marion McCutcheon-Stranraer and North Rhins
David J McKie-North West Dumfries
Ronnie Nicholson-North West Dumfries
Graham Nicol-Mid Galloway
Ronnie E Ogilvie-Annandale South
Craig Peacock-Annandale East and Eskdale
George N Prentice-Castle Douglas and Glenkens
Willie Scobie-Stranraer and North Rhins
Colin Smyth-Nith
Davie Stitt-Abbey
John Syme-Mid and Upper Nithsdale
Graeme Tait-Annandale North
Stephen Thompson-Annandale North
Ted Thompson-Lochar
Roberta Tuckfield-Wigtown West
Alastair Witts-Nith
Andrew S Wood-Mid and Upper Nithsdale
Colin Wyper-Dee
Item Number Item/Description Action
PUBLIC
1 SEDERUNT AND APOLOGIES

46 Members present

 

PROCEDURE - The Leader advised that 2 items of business had been received since the agenda and papers calling the meeting had been issued, being (1) a request from Willie Scobie regarding Registered Social Landlord Rent Arrears' Policies, which had been discussed at a recent meeting of the Ad Hoc Sub Committee Welfare Reform and (2) a Notice of Motion from Ted Thompson/Jeff Leaver relating to the imminent privatisation of the Post Office, which would be considered at the next ordinary meeting of the full Council on 28 November 2013.

 
2 DECLARATIONS OF INTEREST

A number of Declarations of Interest were made by Members in relation to issues contained within item 3 on the agenda calling the meeting (Proposed Local Development Plan: Representations):-

 

2.1     Ivor A Hyslop - issue numbers 2, 3 and 21 by virtue of his membership of the Crichton Trust but determined that his interests were such that he would remain in the meeting;

- issue number 20 by being a non-executive Director of Dumfries and Galloway NHS Board and determined that his interest was such that he would leave the meeting during consideration of this issue.

 

2.2     Graham Bell, Peter Diggle and Gill Dykes declared an interest in the totality of this item by virtue of their business interests and determined that their interests were such that they would leave the meeting during consideration of the item.

 

2.3     Brian Collins - issue numbers 2, 3 and 21 by virtue of his membership of the Crichton Trust but determined that his interests were such that he would remain in the meeting;
 

2.4     Rob Davidson - by virtue of his membership of Nith District Salmon Fishery Board - but determined that his interest was such that he would remain in the meeting.

 

2.5     Andy Ferguson - by virtue of his membership of the NHS Dumfries and Galloway Public Health Governance Committee but determined that his interest was such that he would remain in the meeting.
 

2.6     Grahame Forster - issue 29 - by virtue of a familial interest and determined that his interest was such that he would leave the meeting.

 

2.7     Patsy Gilroy - issues 28 and 4 - by virtue of family business interests and determined that her interest was such that she would leave the meeting

 

2.8     Gail Macgregor - issue 20 - by virtue of family business interests and determined that her interest was such that she would leave the meeting.

 

2.9     Jane Maitland - by virtue of her husband's personal interest in proposed housing allocation at Heathhall College and by her membership of the Crichton Trust and determined that her interest was such that she would leave the meeting.

 

2.10    Ronnie Nicholson - by virtue of a neighbour interest and determined that his interest was such that he would leave the meeting.
 

2.11    Graham Nicol - issue 23 - by virtue of a neighbour interest and determined that his interest was such that he would remain in the meeting.

 

2.12    Craig Peacock - issue 17 - by virtue of a neighbour notification and determined that his interest was such that he would remain in the meeting.

 

PROCEDURE - In response to a request by Ted Thompson to consider his Notice of Motion before the next scheduled Full Council meeting, the Leader advised that there had been seven Members who had resigned from the Dumfries and Galloway Conservatives and Unionist Council Group. The Leader further advised that under Standing Order 6.5 he was calling a special meeting of the Full Council within the next 14 days and the order of business would include Item 5 - Future Committee Arrangements and Senior Member Appointments and the Notice of Motion which had been received from Councillors Thompson and Leaver and a report on the current position on welfare reform and registered Social landlords arrangements for managing arrears resulting in changes to housing benefit.   

 

MEMBERS - Gill Dykes, Graham Bell and Peter Diggle declared an interest in the following item of business and left the meeting - 43 Members present

 
REPORTS
3 PROPOSED LOCAL DEVELOPMENT PLAN: REPRESENTATIONS - REPORT BY DIRECTOR PLANNING AND ENVIRONMENT SERVICES

Decision

 

PROCEDURE - The Leader intimated that with the agreement of Members he intended to take the list of Issues as listed in Appendix 1 - Dumfries and Galloway LDP Schedule 4 Forms

 

Decision

 

3.1     NOTED the process and next stages in progressing the Proposed Local Development Plan to the Examination Stage as detailed at paragraph 3.5 in the report;

 

AGREED

 

3.2     to authorise Officers to submit to Scottish Ministers a request to establish the Examination process, together with all required documentation including the Schedule 4 forms; and to report back on the outcome of the Examination prior to the adoption of the Plan;

 

3.3     to delegate authority to Head of Planning and Building Standards to make any final checks to deal with technical accuracy of the Schedule 4 forms and respond to any information requests received from the Directorate for Planning and Environmental Appeals as part of the Examination process; and

 

3.4     to approve the Statement of Conformity at Appendix 3 for submission to Scottish Ministers prior to the Examination of the Plan.
 

3.5     to take the list of Issues as listed in Appendix 1 - Dumfries and Galloway LDP Schedule 4 Forms on an individual basis as detailed below:-

 

3.5.1     Issue Number 1:  Overarching Approach to the Plan

 

Decision

 

AGREED

 

3.5.2     Issue Number 2:  Local Development Plan Vision

 

Decision

 

AGREED

 

3.5.3     Issue Number 3:  Spatial Strategy and Settlement Hierarchy

 

Decision

 

AGREED

 

3.5.4     Ossue Number 4:  Overarching Policies

 

Decision

 

AGREED subject to an additional bullet point as a non notifiable modication to Policy OP1(a):-

  • Land Use Conflict

3.5.5     Issue Number 5:  Economic Development

 

Decision

 

AGREED

 

3.5.6     Issue Number 6:  Tourism

 

Decision

 

AGREED

 

3.5.7     Issue Number 7:  Mineral Assets

 

Decision

 

AGREED

 

3.5.8     Issue Number 8:  Housing

 

Decision

 

AGREED a non notifiable modification to delete word only from the second paragraph and insert assesssed to be.  The revised paragraph will therefore read - Sites allocated for houisng after 2024 can be assessed to be brought forward for development during the period 2012-24 period where the annual housing land ausit clearly demonstrates that an effective five year land supply is not being maintained for the housing market area concerned.

 

MEMBER - Andrew Wood entered the meeting - 44 Members present

 

3.5.9     Issue Number 9:  Housing in the Countryside

 

VOTE

 

MOTION by IAN CARRUTHERS seconded by ALISTAIR GEDDES that Policy H3 reads - Is within or well related to a Small Building Group which is either identified on the existing lists (see Supplementary Guidance) or is defined as three or more separate habitable or occupied houses which are well related to each other to create a sense of place

 

AMENDMENT BY JANE MAITLAND seconded by JIM MCCOLM that Policy H3 reads Is within or well related to a Small Building Group which is either identified on the existing lists (see Supplementary Guidance) or is defined as five or more separate habitable or occupied houses which are well related to each other to create a sense of place

 

On a vote taken by roll call, Members voted as follows:-

 

MOTION - 33 Votes being:-

Ivor A Hyslop, Brian Collins, Ian Blake, Ian Carruthers, Karen Carruthers, Finlay Carson, Jim Dempster, Iain Dick, Archie Drybirgh, Grahame Forster, Alistair Geddes, Jack Groom, Jeff Leaver, Tom McAughtrie, Jim McClung, Marion McCutcheon, David J McKie, Denis R Male, Sean W Marshall, John Martin, Ronnie Nicholson, Graham Nicol, Ronnie Ogilvie, Willie Scobie, Colin Smyth, David Suttie, John Syme, Graeme Tait, Ted Thompson, Roberta Tuckfield, Alastair Witts, Andrew Wood, Colin Wyper

 

AMENDMENT - 11 Votes being:-

Richard Brodie, Rob Davidson, Andy Ferguson, Patsy Gilroy, Yen Hongmei Jin, Jim McColm, Gail Macgregor, Jane S Maitland, Craig Peacock, George N Prentice, Stephen Thompson

 

Decision

 

AGREED as a non notificable modification that Policy H3 read - Is within or well related to a Small Building Group which is either identified on the existing lists (see Supplementary Guidance) or is defined as three or more separate habitable or occupied houses which are well related to each other to create a sense of place

 

MEMBERS - Karen Carruthers and Richard Brodie left the meeting - 42 Members present

 

3.5.10     Issue Number 10:  Historic Environment

 

Decision

 

AGREED

 

3.5.11     Issue Number 11:  Natural Environment

 

Decision

 

AGREED

 

3.5.12     Issue Number 12:   Community Services and Facilities

 

Decision

 

AGREED

 

MEMBER - Karen Carruthers entered the meeting - 43 Members present

 

3.5.13     Issue Number 13:  Infrastructure:  Renewable Energy

 

Decision

 

AGREED

 

MEMBERS - Richard Brodie entered and Tom McAughtrie left the meeting - 43 Members present 

 

3.5.14     Issue Number 14:  Infrastructure

 

Decision

 

AGREED

 

3.5.15     Issue Number 15:   Transport

 

Decision

 

AGREED

 

3.5.16     Issue Number 16:  Proposals Maps and Appendix 4:  Glossary

 

Decision

 

AGREED

 

3.5.17     Issue Number 17:  Annan Housing Market Area Local Centres (includes Annan and Gretna settlements)

 

Decision

 

AGREED

 

MEMBERS - Grahame Forster and Gail Macgregor left the meeting - 41 Members present

 

3.5.18     Issue Number 18:  Annan Housing Market Area Local Centres (includes Eaglesfield, Eastriggs, Ecclefechan)

 

Decision

 

AGREED

 

3.5.19     Issue Number 19:  Eskdale Housing Market Area (includes Langholm and Canonbie)

 

Decision

 

AGREED

 

MEMBERS - Ivor A Hyslop and Jane Maitland declared an interest in the following Issue and left the meeting.  The Depute Leader assumed the role of Chairman.  Finlay Carson left the meeting and Tom McAughtrie re-entered the meeting - 41 Members present

 

3.5.20     Issue Number 20:  Dumfries Housing Market Area Dumfries Housing Sites

 

Decision

 

AGREED

 

MEMBERS - Ivor Hyslop re-entered the meeting and resumed the role of Chairman.  David Stitt, Ian Blake, Rob Davidson and Graeme Tait left the meeting and Gail Macgregor re-entered the meeting - 39 Members present

 

3.5.21     Issue Number 21:  Dumfries Housing Market Area Dumfries Business and Industry Sites, Retailing and General Issues

 

Decision

 

AGREED

 

MEMBERS - Andy Fergusson and Colin Smyth left the meeting and David Stitt re-entered the meeting - 38 Members present

 

3.5.22     Issue Number 22:  Dumfries Housing Market Area Moffat Sites

 

Decision

 

AGREED

 

MEMBERS - Grahame Forster re-entered the meeting, Ian Carruthers and John Syme left the meeting - 37  Members present

 

3.5.23     Issue Number 23:  Dumfries Housing Area Lochmaben Sites

 

Decision

 

AGREED

 

MEMBER - Ian Carruthers, Rob Davidson, John Syme and Ian Blake re-entered the meeting - 41 Members present

 

3.5.24     Issue Number 24:  Dumfries Housing Market Area District Centres (includes Kirkconnel and Kelloholm, Lockerbie, Sanquhar and Thornhill)

 

Decision

 

AGREED a non notifible modification being an additional planning objective for the Sanquhar settlement overview which reads as follows:-  Recognise the historical and landscape significance of the settlement and ensure that development respects these with any new buildings being constructed to a high standard of design quality with appropriate densities.

 

3.5.25     Issue Number 25:  Dumfries Housing Market Area Local Centres (includes Glencaple, Holywood, Johnstonebridge, Moniaive, New Abbey, Penpont)

 

Decision

 

AGREED

 

3.5.26     Issue Number 26:  Mid Galloway Housing Market Area (includes Newton Stewart, Whithorn, Wigtown, Creetown, Garlieston, Kirkcowan, Kirkcinner and Braehead, Port William)

 

Decision

 

AGREED

 

MEMBERS - Jane Maitland declared and interest and left the meeting and Denis Male left the meeting - 39   Members present

 

3.5.27     Issue Number 27:  Stewartry Housing Market Area Distirct Centres (includes Castle Douglas, Dalbeattie, Kirkcudbright)

 

Decision

 

AGREED

 

MEMBER - Jane Maitland re-entered the meeting - 40 Members present

 

3.5.28     Issue Number 28:  Stewartry Houisng Market Area Local Centres (includes Auchencairn, Crossmichael, Gatehouse of Fleet, New Galloway, Palnackie, Springholm, St John's Town of Dalry, Twynholm)

 

Decision

 

AGREED

 

MEMBER - Grahame Forster, George Prentice, Jack Groom and Yen Hongmei Jin left the meeting, Patsy Gilroy and Denis Male re-entered the meeting - 37 Members present

 

3.5.29     Issue Number 29:  Stranraer Houisng Market Area (includes Stranraer, Drummore, Glenluce, Portpatrick, Sandhead)

 

Decision

 

AGREED

 

3.5.30     Issue Number 30:  A74(M) Sites

 

Decision

 

AGREED

Service Manager Development Planning and Environment

PROCEDURAL REPORTS
4 STANDING ORDER 18 - POLICY AND RESOURCES - 3 SEPTEMBER 2013: THE ADOPTION OF A MAJOR FESTIVALS AND EVENTS STRATEGY FOR DUMFRIES AND GALLOWAY - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

AGREED

 

4.1     that the referral made in respect of The Adoption of a Major Festivals and Events Strategy for Dumfries and Galloway made by the Policy and Resources Committee on 3 September 2013 met the provisions of Standing Order 18.1;

 

4.2  to consider the terms of the report presented to the Policy and Resources Committee on 3 September 2013; and

 

4.3     to defer the report to a future meeting of the Policy and Resources Committee and that this report outlines the criteria for the classification of a major event

Head of Resource Planning and Community Services

5 FUTURE COMMITTEE ARRANGEMENTS AND SENIOR MEMBER APPOINTMENTS - REPORT BY DIRECTOR CHIEF EXECUTIVE SERVICE

Decision

 

NOTED that this item had been withdrawn. 

 
6 ANY OTHER BUSINESS DEEMED URGENT BY THE LEADER DUE TO THE NEED FOR A DECISION

Decision

 

NOTED that there was no other business deemed urgent by the Leader due to the need for a decision.

 

Action Details

ItemDetail
3 Action by Service Manager Development Planning and Environment - LDP Examination has commenced
4 Action by Head of Resource Planning and Community Services - Completed.